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HomeMy WebLinkAbout10/27/2015 - City Council - City Council Meeting Agenda Packet11 CITY OF EAST WENATCHEE RELULAR COUNCIL MEETING AGENDA OCTOBER 27, 2015 6:30 P.M. ROLL CALL PLEDGE OF ALLEGIANCE APPRECIATION AWARDS Dan Reierson, Assistant Police Chief — 25 years of service to the City of East Wenatchee PUBLIC COMMENTS The "Public Comments" period is to provide the opportunity for members of the public to address the Council on items either not on the agenda or not listed as a public hearing. The Mayor will ask if there are any citizens wishing to address the Council. When recognized, please step up to the microphone, give your name and mailing address, and state the matter of your interest. If your interest is an agenda item, the Mayor may suggest that your comments wait until that time. MAYOR'S REPORT DEPARTMENT REPORT(S) Nick Gerde, Finance Director — Financial Report for the month of September 2015. BUDGET ISSUES Nick Gerde, Finance Director — Budget Committee Meeting Report & 2016 Preliminary Budget CONSENT CALENDAR 1. Consideration of Minutes — Regular Session, October 13, 2015 2. Consideration of Payables and Payroll PUBLIC HEARING 3. 15-10-08 A public hearing regarding property taxes in the proposed 2016 East Wenatchee Budget. (Nick Gerde, Finance Director) ORDINANCES) First Reading — Option A, B, C, D, E, and F 4. 15-10-09 (A) An ordinance of the City of East Wenatchee authorizing the regular property tax levy to be collected in 2016, and authorizing any increase which may be allowed in the amount under new construction, improvements to property and the State assessed property provisions of State Law. (Nick Gerde, Finance Director) 15-10-09 (B) An ordinance of the City of East Wenatchee authorizing the regular property tax levy to be collected in 2016, an increase of .251 percent in the regular tax levy, and authorizing any increase which may be allowed in the amount under new construction, improvements to property and the State assessed property provisions of State Law. (Nick Gerde, Finance Director) Continuedon next page ..................... In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at 509-884-9515 Notification of 3 working days prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Page 1 of 3 15-10-09 (C) An ordinance of the City of East Wenatchee authorizing the regular property tax levy to be collected in 2016, an increase of one percent in the regular tax levy, and authorizing any increase which may be allowed in the amount under new construction, improvements to property and the State assessed property provisions of State Law. (Nick Gerde, Finance Director) 15-10-09 (D) An ordinance of the City of East Wenatchee authorizing the highest lawful property tax levy to be collected in 2016, including previously bonded capacity, and authorizing any increase which may be allowed in the amount under new construction, improvements to property and the State assessed property provisions of State Law. (Nick Gerde, Finance Director) 15-10-09 (E) An ordinance of the City of East Wenatchee authorizing the highest lawful property tax levy to be collected in 2016, including previously bonded capacity, an increase of .251 percent in the highest lawful levy, and authorizing any increase which may be allowed in the amount under new construction, improvements to property and the State assessed property provisions of State Law. (Nick Gerde, Finance Director) 15-10-09 (F) An ordinance of the City of East Wenatchee authorizing the highest lawful property tax levy to be collected in 2016, including previously bonded capacity, an increase of one percent in the highest lawful levy, and authorizing any increase which may be allowed in the amount under new construction, improvements to property and the State assessed property provisions of State • Law. (Nick Gerde, Finance Director) 5. 15-10-10 First reading of an ordinance amending the 2015 City of East Wenatchee Budget. (Nick Gerde, Finance Director) DISCUSSION ITEMS) 6. 15-10-11 Security Cameras on City Hall Campus. (Ray Coble, Sergeant) 7. 15-10-12 City Sidewalk Repair Policy. (Greg Pezoldt, Public Works Director) ACTION ITEMS) 8. 15-10-13 City Hall Painting Change Order. (Greg Pezoldt, Public Works Director) RESOLUTIONS) 9. 15-10-14 A Resolution of the City of East Wenatchee, Washington authorizing the Mayor to sign a Washington Public Agency Contract. (Devin Poulson, City Attorney) Continuedon next page ..................... =aP In compliance with the Americans with Disabilities Act, i ou need special assistance to participate in this meeting, P � .fY p P P g. please contact the City Clerk at 509-884-9515 Notification of 3 working days prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Page 2 of 3 10. 15-10-15 A Resolution of the City of East Wenatchee, Washington on the subjects of . establishing a Small Public Works Roster Process to award public works contracts, a Consulting Services Roster for architectural, engineering, and other professional services, and a Vendor Roster for goods and services not related to public works contracts. (Devin Poulson, City Attorney) 11. 15-10-16 A Resolution of the City of East Wenatchee, Washington authorizing the Mayor to sign an Interlocal Agreement between Chelan County, Washington and the City of East Wenatchee, Washington for the housing of inmates in the Chelan County Regional Justice Center. (Devin Poulson, City Attorney) COUNCIL REPORTS ADJOURNMENT r� U • l In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please 1.,11 contact the City Clerk at 509-884-9515 Notification of 3 working days prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Page 3 of 3 CITY OF EAST WENATCHEE COUNCIL MINUTES OCTOBER 13, 2015 . REGULAR SESSION OF THE CITY COUNCIL CONVENED MAYOR STEVEN C. LACY, PRESIDING OCTOBER 13, 2015 6:30 P.M. ROLL CALL Mayor Steven C. Lacy Councilmember Chuck Johnson Councilmember Wayne Barnhart Councilmember Tim Detering Councilmember Sandra McCourt - Excused Councilmember George Buckner Councilmember Frank Collings Councilmember Harry Raab EMPLOYEES IN ATTENDANCE Community Development Director Lori Barnett City Attorney Devin Poulson City Clerk Dana Barnard Finance Director Nick Gerde Public Works Director/City Engineer Greg Pezoldt Police Chief Randy Harrison • Events Coordinator Dan White Clerical Assistant Shawn Murison PROCLAMATION Make A Difference Day Mayor Lacy read a Proclamation proclaiming October 24, 2015, as Make a Difference Day in the City of East Wenatchee, and presented it to Habitat for Humanity, Honorary Board Member, Margie Kerr. PUBLIC COMMENT(S) Dave Waller — Complaint against Public Works Department Dave Waller, 591-A Eastmont Ave, East Wenatchee, said on Thursday, September 17, 2015, at 11:15 a.m., his beloved dog Sam was hit by a City of East Wenatchee Street Department employee. Mr. Waller asked the City to pay for the cost of cremation, as well the cost of a new dog. He said the loss has hit him pretty hard, and caused him to suffer a stress induced seizure at home. City Attorney Devin Poulson stated that Mr. Waller has filed a Tort Claim with the City, and the claim has been submitted to the Cities Insurance Company. Jim Russell, 401 19th Street, East Wenatchee, thanked the City for enabling him to ride his bicycle in bike lanes the City has provided. He also personally invited everyone to the "Wildfires and Us Summit" • on November 9, 2015, at the Performing Arts Center in Wenatchee. He noted that the cost is free, and said there will be booths, presentations, and information on how to be fire wise. CITY OF EAST WENATCHEE COUNCIL MINUTES OCTOBER 13, 2015 • MAYOR'S REPORT Mayor Lacy thanked Events Coordinator Dan White, Assistant Events Director Brooke Black, and all volunteers, for a successful Wings & Wheels event this year. Santa Claus Decoration Mayor Lacy said Staff has advised that our City Santa Claus decoration has worn out, and has requested authorization to purchase a new Holiday decoration. He said the City has received a bid for a 16'xl8' custom designed Santa flying Miss Veedol decoration, which enhances our City theme, with costs ranging from $8,350-9,954, and estimated shipping charges of $300. Council Action: A motion was made by Councilmember Detering, second by Councilmember Buckner, to approve the expenditure of a custom designed Santa flying Miss Veedol decoration. The motion carried, 6-0. Request for Tree Planting Mayor Lacy said he attended Yuriko "Elsie" Nakata's funeral on Saturday, October 10, 2015. He noted she was a founding member of the Misawa Sister City Association, and developed a Japanese cultural display at the Wenatchee Valley Museum. He said the family requested a tree planting at the cemetery but were turned down, so they asked the City to be involved. Mayor Lacy said he would like to incorporate a tree or plaque in the City's Japanese garden, which would be paid for by the family. • Council Action: A motion was made by Councilmember Johnson, second by Councilmember Detering, to approve the placement of a commemorative tree or plaque in the City's Japanese garden in honor of Yuriko "Elsie" Nakata. The motion carried, 6-0. BUDGET ISSUES Nick Gerde, Finance Director — 2016 Preliminary Budget Report Finance Director Nick Gerde distributed and reviewed pie charts related to the 2016 Preliminary Budget showing 2016 Operational Revenue & Total Estimates, 2002-2016 Sales Tax Revenue Trends and Average Annual Growth Rates, 2016 Labor & Benefits by Functional Area, and the 2016 City Staffing Plan. He also reviewed the 2016 Preliminary Budget Message included in the packet. Finance Director Nick Gerde noted other items to be aware of which include; two new sources of revenue including a $2,000 quarterly transportation distribution to Cities that comes from State Motor Vehicle Transportation Revenue collected, a $5,056.35 quarterly Marijuana Revenue Distribution; a $10,000 Public Defense Improvement Grant; an annual $4,000 Property Tax increase; a 3.1% increase in Medical Premiums; and a 8.4% increase in Workers Compensation rates for the Police and Street Departments. He said the mission of the Budget Committee meeting on October 22, 2015, will be to go through these factors, and start incorporating changes. Budget Amendment Memo Finance Director Nick Gerde reviewed the Schedule of Proposed 2015 Budget Amendments is Mayor Lacy asked Council to consider the snow plow expenditure soon, as it appears we have insufficient assets in the case of severe snow conditions. He said he would like Public Works Director Greg Pezoldt to immediately start the process of replacement, and have it completed by this winter. CITY OF EAST WENATCHEE COUNCIL MINUTES OCTOBER 13, 2015 • Council Action: A motion was made by Councilmember Johnson, second by Councilmember Raab to authorize the process of purchasing two snow plow vehicle replacements for the City. The motion carried, 6-0. DEPARTMENT REPORT(S) Dan White, Events Coordinator— Wings & Wheels update Dan said the format of Wings & Wheels has always been a Saturday and Sunday event, but this year it was changed to a Saturday only event, with registered participants partaking in a very successful cruise on Friday evening. He said events on Saturday included the car show, kid's activities, and a carnival. He noted there were 268-270 cars registered this year, a photographer was hired to take pictures, and the Public Utility District (PUD) supplied a man lift enabling aerial photos to be taken during the event. He said Roy and Linda Henson became ambassadors for the kid's activities and delivered brochures to private and public schools, which was very successful. He thanked Deb Lacy for the huge success with the kid's activities. Mayor Lacy said he has discussed, with Dan, having a meeting with the Pangborn Airport Board to get them more involved in the Wings aspect of the event. He said the City tried to get Miss Veedol at the Park, and although they were unable to do that Miss Veedol did fly over the Park a couple times during the day. Dana Barnard, City Clerk — Business License Report is City Clerk Dana Barnard reviewed the Business License Activity for the first three quarters of 2015. She asked Council if there was anything else they would like to see included in the report. Mayor Lacy asked Council to give that some thought, and inform himself or Dana directly. CONSENT CALENDAR Items listed below were distributed to Councilmember's in advance for study and were enacted in one motion. Council Action: A motion was made by Councilmember Barnhart, second by Councilmember Collings, to approve the Consent Calendar as presented. The motion carried, 6-0. 1. Consideration of Minutes — Regular Session, September 22, 2015 2. Consideration of Payables and Payroll i. 2015 Pa ay bles — As of this date, October 13, 2015, Council does approve check numbers 44328 through 44339, 44343 through 44344, and 44367 through 44450 in the total amount of $672,252.87. Payables check 44342 was voided. ii. 2015 August Payroll — As of this date, October 13, 2015, Council does approve check numbers 44026 through 44073, 44141, 44142, and 44197 through 44267 in the total amount of $391,787.17. Councilmember Johnson asked if someone would address Page 111, a letter from Director of Licensing and Regulation regarding Senate Bill 5052 and House Bill 2136, relating to Marijuana. • Community Development Director Lori Barnett explained that the City adopted buffers of 1000 feet after passage of Initiative Bill 502, Initiative Bill 2136 allows buffers to go down to 100 feet. The City has not had any discussions about whether or not we want to do that. She said, as of Monday, the Liquor and Cannabis Board began accepting new applications for retail licenses to an unlimited number of businesses 3 CITY OF EAST WENATCHEE COUNCIL MINUTES OCTOBER 13, 2015 • applying for licenses, but our Ordinance still has a 1000 foot buffer, so the areas that are available for these types of businesses are fairly small, and only allowed in Commercial areas. Mayor Lacy noted that we will probably need to revisit this in light of the new rules, and decide whether or not we want to take further action. He said our Ordinance is consistent with the Regional State Law, which allows one retail store in the City. He said it doesn't sound like we need to have a specific session about this, but should consider having the Planning Commission look at it. Mayor Lacy noted that he has no plans of recommending our buffer to go down from 1000 feet, and has not heard any requests for it. PUBLIC HEARING 15-10-01 A public hearing to consider the City's proposed assumption of the Transportation Benefit District's rights, powers, functions, and obligations. Presented by: Devin Poulson, City Attorney Mayor Lacy opened the Public hearing at 7:39 p.m. Hearing no comments, Mayor Lacy closed the Public Hearing at 7:40 p.m. ORDINANCE(S) 15-10-02 An Ordinance of the City of East Wenatchee assuming the rights, powers, functions, and obligations of the East Wenatchee Transportation Benefit District. is Presented by: Devin Poulson, City Attorney Mayor Lacy read the first reading of Ordinance No. 2015-18, followed by discussion. Mayor Lacy elevated the Ordinance to second reading, without objection. Council Action: A motion was made by Councilmember Detering, second by Councilmember Johnson, to approve Ordinance No. 2015-18 assuming the rights, powers, functions, and obligations of the East Wenatchee Transportation Benefit District. The motion carried, 6-0. ORDINANCE NO.2015-18 An Ordinance of the City of East Wenatchee assuming the rights, powers, functions, and obligations of the East Wenatchee Transportation Benefit District. 15-10-03 An Ordinance of the City of East Wenatchee increasing its business license fee by amending Section 5.04.080 of the East Wenatchee Municipal Code. Presented by: Devin Poulson, City Attorney Mayor Lacy read the first reading of Ordinance No. 2015-17, followed by discussion. Mayor Lacy elevated the Ordinance to second reading, without objection. • Council Action: A motion was made by Councilmember Barnhart, second by Councilmember Johnson, to approve Ordinance No. 2015-17 as drafted, increasing its business license fee by amending Section 5.04.080 of the East Wenatchee Municipal Code. The motion carried, 6-0. 4 • • CITY OF EAST WENATCHEE COUNCIL MINUTES OCTOBER 13, 2015 ORDINANCE NO.2015-17 An Ordinance of the City of East Wenatchee increasing its business license fee by amending Section 5.04.080 of the East Wenatchee Municipal Code. ACTION ITEM(S) 15-10-04 15-10-05 15-10-06 15-10-07 Authorization for staff to open up a PayPal Account. Presented by: Devin Poulson, City Attorney Council Action: A motion was made by Councilmember Detering, second by Councilmember Johnson, to authorize staff to set up a PayPal account for the ability to accept payments on the City website. The motion carried, 5-1. (Raab) Authorization for the Mayor to sign a lease agreement with Xerox for a Printer/Copier. Presented by: Lori Barnett, Community Development Director Council Action: A motion was made by Councilmember Buckner, second by Councilmember Barnhart, to authorize the Mayor to sign a 5-year lease agreement with Xerox for a Model XC70 copy machine for the main administrative office. The motion carried, 6-0. A recommendation to accept the Bid for the City Hall Painting Project. Presented by: Greg Pezoldt, Public Works Director Council Action: A motion was made by Councilmember Johnson, second by Councilmember Buckner, to authorize the Mayor to sign a Contract with Gallardo Painting, LLC for the City Hall Painting Project in the amount of $17,744.80. The motion carried, 6-0. Authorization to reject the Bid for the Transportation Benefit District Overlay Project. Presented by: Greg Pezoldt, Public Works Director Council Action: A motion was made by Councilmember Buckner, second by Councilmember Detering, to authorize rejection of all bids submitted for the Transportation Benefit District Overlay Project. The motion carried, 6-0. Councilmember Barnhart asked Greg Pezoldt to give an update regarding the French Street Project. Greg stated we are ahead of schedule on that project, there were no archeological findings, and it is scheduled to be completed in November. COUNCIL REPORT(S) Councilmember Johnson noted that on October 14, 2015 he will be filling in for Councilmember Buckner • at the Economic Development District (EDD) meeting at 4 p.m., will attend the AWC Regional meeting at 5 p.m., and the AWC round table discussion. CITY OF EAST WENATCHEE COUNCIL MINUTES OCTOBER 13, 2015 Councilmember Detering said Community Development Director Lori Barnett, Eastmont Community Parks Executive Director Sally Brawley, and he attended a Trust for Public Lands meeting, and asked Sally to give a brief review. Sally Brawley, Executive Director for Eastmont Parks, said the meeting was the first held for two Park Initiatives; Colonial Vista Park, and the East Wenatchee Park vision. She said she was happy that Tim and Lori attended the meeting representing East Wenatchee. Sally said she worked with the Wenatchee poller to put together the Eastmont Parks poll at the end of the year. Councilmember Raab said he is unable to attend the Storm Water Utility meeting at 8:30 a.m. on October 14, 2015, and asked if another Councilmember could fill in for him. Councilmember Johnson volunteered to attend. The followine reports/minutes were submitted in writing prior to the City Council meetinE • Councilmember McCourt — Minutes from the Housing Authority of Chelan County & the City of Wenatchee meeting held on August 27, 2015. • Mayor Lacy — Minutes from the Chelan -Douglas Transportation Council meeting held on September 10, 2015. ADJOURNMENT 8:20 p.m. • Dana Barnard City Clerk • 6 • • 0 CITY OF EAST WENATCHEE CHECK REGISTER 2015 PAYABLES CHECK NUMBERS: 44475 thru 44476; 44495 thru 44558 VOIDED CHECKS: 44444 thru 44445 DEPARTMENTIFUND AMOUNT General Fund 001 $75,525.88 Street Fund 101 $22,295.30 Community Dev Grants Funds 102 $9.94 Library Fund 112 $599.08 Hotel/Motel Tax Fund 113 $0.00 Drug Fund 114 $0.00 Criminal Justice Fund 116 $0.00 Events Board Fund 117 $9,151.45 Bond Redemption Fund 202 $0.00 Street Improvements Fund 301 $8,910.32 Storm Water Improvements Fund 308 $0.00 Capital Improvements Fund 314 $0.00 Equipment R&R Fund 501 $1,511.77 Transportation Benefit District 630 $329.19 Grand Total All Funds $118,332.93 0 1 Fund Transaction Summary Transaction Type: Invoice Fiscal: 2015 - October 2015 - October 2nd Council Meeting 001 Current Expense 101 Street Department 102 Community Devel Grants Fund 112 Library Fund 117 East Wenatchee Events Brd Fund 301 Street Improvement Fund 501 Equipment Rental & Replacement 630 EW Transportation Benefit District Count: 8 is $75, 525.88 $22,295.30 $9.94 $599.08 $9,151.45 $8, 910.32 $1,511.77 $329.19 $118,332.93 Printed by EASTWENATCHEE\ASchulz on 10/21/2015 12:09:17 PM Page 1 of 1 0 East Wenatchee - Fund Transaction Summary 0 • (D (D r N N f-- I- O O 00 00 I- t- In to (D (D MM O OO ll� It 00 [t It OO V et OO 00 00 O O Il- I` (V N Cl) M (D to 00 00 (V N V et N (V N r 613 69 — r M to (fl (A V) 4% Cl) M r 60. 4% b4 6% r Efl 4% EH !!> Efl EA O (fi ff? .--i (u 0) f0 a O C lu d d N N 0) -) c a a 3 Z) M 00 O U) CO a O a6 06 N w 0) N LM Q U U 0 �O N N N N N w O a a a a a a a a a a a a a a o (n (n (n (n (n U) o w r (n U) N L N u N d U u O 3 w 0 m w > V O to O N O O O (A O O S O N O 00 O O N O O U H v O O x 0 C to C O O N O ui is N Cl) 3 O tp (O lL r �) a O N� QC1 M d N a N N 2 (V M M N (V O M V p) V N V V 7'T V V LO N n ~ Q W O O O O +O OAO o0 0) L y Cl) N O N IIy" M C Cl) CD Qn U' o ZO �O JO lnO m0 a. 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M r� `- co C)O >7 n is O co CD cc to r F- r F- r F- O F- > ci C N C tp N LO v c c n v a 0o `t c O O� to 0— 1* O F- a 0 It U) Q W a0+ a C ` L O O 7 Q y C. 0 x m a� 00 00 cc X X m Y L Y O Y O �� HX (O L H(7 N O C 0 v M N E F= 0 0 N w f 0 CITY OF EAST WENATCHEE NICK A. GERDE, FINANCE DIRECTOR 271 9- STREET NE • EAST WENATCI-IEE, WA 98802 PHONE (509) 886-4507 • FAX (509) 886-6109 October 15, 2015 To: Mayor, Councilmembers & Department Heads Subject: Financial Report for September 2015 Please find the attached financial schedules that represent my report for the month of September 2015. Nine months represent 75% of the year, so consider that factor as you review revenue and expenditures. The attached report includes: 1. Brief narrative of financial results for the nine months of 2015. 2. Financial Schedules of Revenue, Expense and Changes in Fund Balances for the month and nine months ending September 2015. 3. Monthly Revenue Report for September 2015, including actual to estimated revenue by line item. 4. Monthly Expenditure Report for September 2015, including actual to budgeted expenditures by line item. If you should have questions, please contact me directly at 886-4507 or e-mail at ngerde(a)-east-wenatchee.com. Nic A. Gerde Finance Director (A Attachments: as stated � � 0 \ z } E � 7 D � ° of (A 2 ( CD v q 0 / 9 2 2 co (D 3 / 7 � c \ / J / 0 \ 7 / % / 9 / \ < 7 s e= g g m a= y= E g= \fED\ 92ak*\2 &/ 7/ k 2 §± S j§\ q w/ (n (/k �md� E .. (D / (D e s $ � m % / & \ / \ /3 \\ CD (0 » / $ / k § & % ° (D(D e » w�(n _0 0 �f\\� %// % / §' \ a f 0 G bm &c3 (D j 7 7 a= o a a / (0$ 0 8 7 ° u �m %\JJ% J&x/q f / v 0 9 3\ a % / R o % «' » \/ /\o \ ƒ \ 2 $ R % m a m / 9.° o e / a] «3/&R 3 c \ a f / (D\ 2 $ / 0 ƒ x o / / o o ® em - % ƒ \ (D\ k 0 E k % 7 e / \ \ % $ C) (D 7 (D m a) J e x Q e 3 °_& E (D o me ee'J§ /} /ƒf§/ + m =. 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O O O O O O O O O O O A A O O O O �:P�(n1Co (O N (p O 0) N OJ Efl EA Efl N Efl Cn O W V m -I W E9 O O O 07 0 (n (D 0) v A A O O O O O N O W (0 v N N N 66 O O O O O N -J CD CD W V w O En -P EACD ffl E9 Efl O Cn W � �. 00 -• O �I CDO (D E9 � EH EA CD CDEfl 0 0 0 0 0 0 0 (0 O O o 0 0 0 0 0 O O O O O O O O O O O O O 0 0 0 O O O O O O O O O O W (n O Cn O o 0 O W o N O O 0 0 0 O-4 0 CWO O 0 0 0 0 0 o a o 0 EH Ni V�I O W 01 A W cD E9 co m O O m N O N O O O O O- W j E9 CO CO O O N A o A n to A O m EA N 'N E9 (fl E9 to W W (fl a P (n O A Cn N co (n O O 0 C 0 O CD ! Co CD CD O O CD O 01 0 O N W O 0 ~ A N)O (WJn O o l o 0 o I0). -En N EA A E9 N Efl -,Eq- E9 E9 — O D) A CD D) .-� E9 EA O CO -1 O (n W Efl Efl W W E9 O -,l w O O Cn N W W O (D a) v -> A V_ 0 0 0 CAO (D W N A W O — O O O W O co Cn CD O O O N(D i E9 E9 Efi (W W Cn Cn 0) � W Cl) N —rQ !y O O coO (n O (n o W O 1N (D Cit of East Wenatchee, Washington 2016 Annual Financial Budget Summary PRELIMINARY Manor Steven C. Lacy Councilmembers Wayne Barnhart George Buckner Frank Collings Timothy Detering Chuck Johnson Sandra McCourt Harry Raab Finance Director Nick A. Gerde 0 • City of East Wenatchee, Washington 2016 Budget Committee Mayor Steve Lacy Councilmember Wayne Barnhart Councilmember George Buckner Councilmember Harry Raab Finance Director Nick Gerde Staff Budget Participants Greg Pezoldt, City Engineer Randy Harrison, Police Chief Devin Poulson, City Attorney Lori Barnett, CD Director Dana Barnard, City Clerk Dan White, Events Coordinator Chancey Crowell, Court Judge • 2016 Budget Summary TABLE OF CONTENTS Page 1 2015 Estimated Results by Fund — Start of 2016 Page 2 2016 Preliminary Budget by Fund Pages 3 - 6 2016 Budget Assumptions and Highlights • 1 • End of Year Estimate (Sept 2015) - 2015 - City of East Wenatchee Revenue, Expenses and Changes in Fund Balances Beg Balance Add: Resources Less: End Balance Fund 1/1/2015 Revenue Available Expenditures 12/31/2015 General Fund 001 2,856,810 6,344,858 9,201,668 6,102,788 3,098,880 Street & Storm Water Fund 101 113,631 1,061,000 1,174,631 1,113,975 60,656 Comm Dev Grants Fund 102 59,281 7,000 66,281 5,850 60,431 Library Fund 112 1,370 10,000 11,370 8,520 2,850 Hotel/Motel Tax Fund 113 77,870 31,400 109,270 20,652 88,618 Drug Fund 114 5,868 1,754 7,622 4,417 3,205 Criminal Justice Fund 116 41,699 16,400 58,099 40,000 18,099 Events Board Fund 117 35,186 146,619 181,805 158,980 22,825 Bond Redemption Fund 202 7,015 197,291 204,306 194,563 9,743 Street Improvements Fund 301 367,249 996,665 1,363,914 1,039,000 324,914 Storm Water ImpvFund 308 - 277,433 277,433 164,459 112,974 Capital Improvements Fund 314 574,460 300,000 874,460 407,200 467,260 EPM&R Fund 501 7,331 336,000 343,331 323,000 20,331 Trans Benefit Distr Fund 620 160,019 215,700 375,719 23,378 352,341 Total for All City Operations 4,307,790 9,942,120 14,249,910 9,606,782 4,643,128 Revenue Costs Capital Improvements & Proiects - 2015 French Avenue 608,000 608,000 Valley Mall Parkway 355,155 411,000 Residential Streets - - Baker Avenue 8,500 10,000 3rd St Retrofit 111,118 101,105 Grant Road Pipe Rehab 79,355 - Lid Parking Lot Project 48,078 45,000 SWU Small Improvements 10,000 16,500 Gateway Property Purchase 407,200 Total Capital 1,220,206 1,598,805 Interfund Transfers 123,199 123,199 Operational Costs & Revenue 8,598,715 7,884,778 Totals Above 9,942,120 9,606,782 Preliminary Budget (Sept 2015) - 2016 - City of East Wenatchee Revenue, Expenses and Changes in Fund Balances Beg Balance Add: Resources Less: End Balance Fund 1/1/2016 Revenue Available Expenditures 12/31/2016 General Fund 001 3,098,880 5,879,850 8,978,730 6,134,036 2,844,694 Street & Storm Water Fund 101 60,656 1,243,900 1,304,556 1,184,500 120,056 Comm Dev Grants Fund 102 60,431 8,074 68,505 8,074 60,431 Library Fund 112 2,850 8,500 11,350 8,720 2,630 Hotel/Motel Tax Fund 113 88,618 12,000 100,618 12,500 88,118 Drug Fund 114 3,205 200 3,405 - 3,405 Criminal Justice Fund 116 18,099 16,600 34,699 - 34,699 Events Board Fund 117 22,825 170,450 193,275 154,480 38,795 Bond Redemption Fund 202 9,743 32,175 41,918 31,198 10,720 Street Improvements Fund 301 324,914 3,656,308 3,981,222 3,876,621 104,601 Storm Water Impv Fund 308 112,974 897,598 1,010,572 943,900 66,672 Capital Improvements Fund 314 467,260 375,000 842,260 675,000 167,260 Equipment PM& R Fund 501 20,331 385,000 405,331 385,000 20,331 Trans Benefit Distr Fund 620 352,341 220,500 572,841 397,365 175,476 Total for All City Operations 4,643,128 12,906,155 17,549,283 13,811,394 3,737,889 Revenue Costs Capital Improvements & Proiects - 2016 Valley Mall Parkway 578,685 669,000 Residential Street - TBD 397,365 397,365 Traffic Signal - 9th & VMP 346,000 400,000 Baker Avenue 305,758 557,756 Highline Drive 735,250 1,150,000 11th and 19th Overlay 569,250 632,500 Small Improvement Projects 200,600 200,600 VMP LID Project 571,998 618,300 16th St. Design 125,000 125,000 5th St NE Sidewalks & SWA 70,000 70,000 Public Works Storage Building - 175,000 Gateway Project (placeholder) - 100,000 3,899,906 5,095,521 Interfund Transfers 426,685 426,685 Operational Costs & Revenue Totals Above 8,579,564 8,289,188 12,906,155 13,811,394 2 • CITY OF EAST WENATCHEE, WASHINGTON FINANCIAL BUDGET 2016 BUDGET ASSUMPTIONS AND HIGHLIGHTS The City's Budget Committee develops and communicates the budget assumptions that the City will use each year. Revenue is primarily the responsibility of the Finance Director, who is a member of the Budget Committee. Primary revenue estimates for 2016 include: 1. Fourteen sources of revenue for the City represent nearly 96% of the estimated operational revenue for 2016. They include: A. Sales and Use Tax B. Property Tax C. Utility Tax D. Street Fuel Excise Tax E. Gambling Tax F. Local Criminal Justice Tax G. Storm Water Utility Operation H. Criminal Justice Sales Tax I. Transportation Benefit District J. State Portion — Court Revenue K. Fines & Penalties — Court L. Real Estate Excise Tax M. Liquor Taxes & Profits N. Hotel/Motel Taxes O. Balance of Revenue Estimate Sub -total Operational Revenue Percent of Amount O s Rev $3,4159500 39.8% 1,613,000 18.8% 752,000 8.8% 285,000 3.3% 270,000 3.1 % 264,100 3.1 % 257,900 3.0% 245,000 2.8% 220,500 2.6% 212,000 2.5% 2059000 2.4% 200,000 2.4% 1461,500 1.7% 1369500 1.6% 356,300 4.1% 8,579,600 100.0% 2. Revenue for Capital Improvement Projects: Percent of A. Storm Water Capital Projects B. Street Imp Projects — Grants C. Fund Transfers Sub -total Capital Revenue Total 2015 Revenue Estimate Amount Cap Rev $ 7721600 17.9% 31,127,300 72.2% 426,700 9.9% 4,326,600 100.0% 12 906.200 3. Each revenue source was evaluated in consideration of a six year receipt history, or shorter in the case of utility taxes, and street improvements/capital projects and transfers to support them. 3 2 2016 BUDGET ASSUMPTIONS AND HIGHLIGHTS (continued) 4. Monthly trends over 2014 and the last six years were studied, particularly in light of recent fluctuating economic trends, experience by other cities in our region, and the continuing recession. Departmental costs are the responsibility of each Department Director. All other costs are the responsibility of the Finance Director. Primary expenditure budget assumptions for 2016 costs included the following: 1. Budget costs conservatively: No increases in operating costs unless they can be substantiated and approved by the Budget Committee for presentation to the City Council. 2. Department Capital Costs: Any budgeted costs for capital need to be specifically budgeted and explained as to need. 3. The City currently has forty-seven employees. Compensation for City employees not covered by either a collective bargaining agreement or an employment agreement is based upon the City's long-standing policy of wage parity. This group consists of eight full-time employees. 4. The City Attorney and Municipal Court Judge are compensated according to employment agreements. Two contracted personnel staff the Events Department. 5. The collective bargaining unit agreements with the police department unions covering twenty-one employees expired on December 31, 2013, and are still in negotiation. 6. The collective bargaining unit agreement with Local 846-W covering fifteen employees in the Street, Planning, Code, Court, and City Clerk Departments has been renewed until its expiration on December 31, 2016. 7. Healthcare premiums, commercial insurance, detention costs, RiverCom costs, and any other significant operating costs are determined through communication, agreements or quotes from those vendors. 0 0 • 2016 BUDGET ASSUMPTIONS AND HIGHLIGHTS continued Budgeted operating expenditure categories for 2015 include: A. Labor Costs B. Benefit Costs C. Department Capital Expenses D. Jail Services — Detention E. RiverCom 9-1-1 F. Storm Water Utility Operations G. Municipal Fees Court to State H. Storm Water Utility Charge I. Muni Court Public Defense Costs J. Balance of Operating Expenses Total Operating Expenses Percent Amount of Total $ 3,549,600 42.8% 1,426,700 17.2% 4079000 4.9% 343,000 4.1% 2821,100 3.4% 267,900 3.2% 2109000 2.5% 1479000 1.8% 103,900 1.3% 1,552,000 18.8% 8,289,200 100% Budgeted capital expenditure categories for 2015 include: L. Storm Water Utility Capital M. Street Improvements Capital N. Capital Expenditures O. Fund Transfers Total Capital Expenses Grand Total 2015 Budgeted Expenditures 818,900 21.7% 4,001,600 61.3% 275,000 12.3% 426,700 4.7% 5,522,200 100% 13,811,400 Primary assumptions for capital costs for street improvement projects, storm water utility projects, and capital expenditures, include the following: 1. The principal source for street improvement projects is the 6 year Transportation Improvement Plan (TIP), which the City is required to provide to the Washington State Department of Transportation (WSDOT) each year in June, and other residential street projects. 2. Storm Water Utility Projects were selected by the SWU Coordinating Committee of the Greater East Wenatchee Storm Water Utility, jointly owned by the City and Douglas County, and the TIP, based upon an assessment of the highest needs in the City for the 2016 budget year, giving priority for those grant -funded projects. 5 • 2016 BUDGET ASSUMPTIONS AND HIGHLIGHTS continued 3. Projects scheduled for 2016 include: Public City Project Description Funding Funding Total VMP Parking Lot Project 5725000 46,300 6185300 SWU Small Improvements 20000 200,600 Residential Street Projects 397,400 3979400 Valley Mall Parkway Overlay 578,700 909300 669,000 Traffic Signal 91h & VMP 346,000 54,000 4009000 Baker Ave 15th to 201h Engr 305,800 252,000 557,800 Highline Drive 735,300 4149700 11150,000 11 & 19th St Overlays 56%200 639200 632,400 Design Gateway Property 100,000 1003,000 Public Works Storage Building 1759000 175,000 Others 195,000 195,000 Fund Transfers 426,700 4261,700 . Total $3 502 600 $2 019 600 $5.522,200 • City funding of the $2,019,600 above will be satisfied with revenue from property taxes, real estate excise taxes, transportation benefit district revenue and accumulated funds. 2 • CITY OF ESST'WIENATCHEE NICK A. GERDE, FINANCE DIRECTOR 271 9TH STREET NE • EAST WENATCHEE, WA 98802 PHONE (509) 886-4507 • FAX (509) 886-6109 Budget Committee Meeting Minutes Thursday, October 22, 2015, 5.30 PM Location: Council Chambers Members attending included Mayor Lacy; Councilmembers Buckner, Raab, and Johnson (for Barnhart) and Finance Director, Gerde. Also attending were Department Heads Lori Barnett and Greg Pezoldt. The meeting was called to order at 5:30 PM as scheduled. Conduct of the meeting included: f1. Reviewed the meeting agenda with no changes. 2. Reviewed Departments/Funds budgets for 2016 not covered in the previous meeting held on September 17th , including Legislative and Finance Departments of the General Fund, Library Fund, Criminal Justice Fund, Hotel/Motel Tax Fund, Bond Redemption Fund, and Transportation Benefit District Fund. Discussed each budget and certain line items with no significant changes. 3. Reviewed the 2015 Estimated Actual Results and the 2016 Preliminary Budget summaries. Discussions included a brief review of the capital projects and capital spending of each year and the carryforward from 2015 to 2016. The Committee consensus was to budget for completion of sidewalks on Highline Drive that would increase the City's costs $300,000. 4. Other items discussed during the meeting included: a. Increasing the Central Services budget to allow for the • purchase/replacement of exercise equipment for $2,500 in support of the City's wellness program; b. Adding $20,000 to the Central Services budget to allow for purchase/replacement of chairs and other office furnishings; and c. Adding additional training and travel monies for Councilmember training, primarily at AWC. The meeting was adjourned at 6.30 PM> Respectfully submitted: Nick A. Gerde Finance Director 10/23/2015 EJ COUNCIL AGENDA BILL # PRESENTER: POSITION: CITY OF EAST WENATCHEE CITY COUNCIL AGENDA BILL 1 5-10-09 (A) Nick Gerde Finance Director AGENDA ITEM # AGENDA DATE: DEPARTMENT: 4 October 27, 201 S Finance Department TITLE: An ordinance of the City of East Wenatchee authorizing the regular property tax levy to be collected in 2016, and authorizing any increase which may be allowed in the a unt under new construction, improvements to property and the State assessed property ovis1ons of State Law. BACKG ROUND / HISTORY: Legal Considerations: • The City is allowed to increase its property tax le by up to the Implicit Price Deflator (IPD) or one percent, whichever is lower, from e highest lawful levy since 198S. • The City may also increase its property tax vy by the amount of the previously banked capacity. • The Ordinance must be approved by a ajority of the City Council (four affirmative votes). • The Ordinance must specifically s to the increase in terms of both dollars and percentage. • Prior to adopting the Ordinan e, the City must hold a public hearing to discuss the following year's current ex nse budget. • The public hearing must i clude discussion on the possibility of an increase in property tax revenues. • The Finance Director ust file the certified budget or estimate with Douglas County on or before November 30th. Financial Consideration : 1. The Council pects to receive the annual communication from the Douglas County Assessor wit schedules and calculations for the purpose of the City's deliberation in evaluating its alternatives in decisions relating to collection of property tax. These materials are expected to be provided at the Public Hearing held on October 27, 2015. 2. For 2016, the City has the following choices: a. The City could decide to authorize the regular property tax levy and authorize any increases allowed in the amount of new construction, improvements to property and the State assessed property provisions of State law, resulting in total taxes of approximately $1,600,000 in 2016. b. In addition to the regular levy, the City could choose to increase the levy .251%, resulting in total taxes of approximately $1,604,000. c. In addition to the regular levy, the City could choose to increase the levy 1%, Page 1 of 2 0 resulting in total taxes of approximately $1 ,616,000, based upon the City Council's determination that the City has future substantial need to increase property tax revenue. d. The City could decide to collect the highest lawful levy including previously banked capacity of approximately $87,000, resulting in total taxes of approximately $1,687,000 in 2016, based upon the City Council's determination that the City has future substantial need to increase property tax revenue. e. In addition to the highest lawful levy, the City could choose to increase the levy by .251%, resulting in total taxes of approximately $1,691,000, based upon the City Council's determination that the City has future substantial need to increase property tax revenue f. In addition to the highest lawful levy, the City could choose to increase the levy by 1%, resulting in total taxes of approximately $1,704,000, based upon the City Council's determination that the City has future substantial need to increase property tax revenue. EXHIBITS: 1 . The Draft Ordinance. 2. Douglas County materials to be provided at the public hearing. RECOMMENDED ACTION: First reading of the proposed Ordinance. FINANCIAL DATA: Expenditure Required Amount Budgeted Appropriation Required $ 0 $ 0 $ 1,600,000 ACTION TAKEN: Motion Made By: Councilmember Collings Councilmember Johnson Councilmember McCourt Councilmember Barnhart Passed: Failed: Second By: Councilmember Raab Councilmember Buckner Councilmember Detering Mayor Lacy (in case of tie) Page 2 of 2 • CITY OF EAST WENATCHEE, WASHINGTON ORDINANCE NO. 2015-20 An Ordinance of the City of East Wenatchee, Washington, authorizing the regular property tax levy to be collected in the 2016 tax year and authorizing any increase which may be allowed in the amount under new construction, improvements to property and the State assessed property provisions of State Law. Una Ordenanza de la Ciudad de East Wenatchee, Washington, se modifica La Ordenanza Numero 2015-20 que establecio la Ciudad de East Wenatchee 2014 Presupuesto. 1. Recitals. a. Preamble. The City of East Wenatchee ("City) is a non -charter code City duly incorporated and operating under the laws of the State of Washington; and b. The City Council of East Wenatchee ("City Council") finds that it is in the best interests of the City of East Wenatchee ("City") and its citizens to increase the • amount of the City's regular property tax levy for 2016. C. Findings. i. The population of the City is more than 10,000; ii. The Implicit Price Deflator (Personal Consumption Expenditures "PCE") for 2015 is .251%, resulting in an allowable .251% increase in the 2016 property tax levy. iii. The City Council has considered the City's anticipated financial requirements for 2016 and beyond, and the amounts necessary and available to be raised by ad valorem taxes on real, personal and utility property, including amounts resulting from new construction, improvements to property, and any increase in the assessed value of state -assessed property; iv. After proper notice, the City Council held a public hearing on October 27, 2015. At this public hearing, the City Council considered revenue sources for the City's current expense budget for 2016. V. After the hearing and after duly considering all relevant evidence and testimony presented, the City Council determined that the City does not have a need to increase property tax revenue from the previous year by the allowable .251 %, does not need to increase property tax revenue by collecting previously banked capacity, but does have a need for the increase in property tax revenue resulting from the addition of new construction, improvements to property, and any increase in the value of state -assessed • property, in order to discharge the expected expenses and obligations of the City. Ordinance 2015-20 . vi. The City Council finds that the City has future substantial need to increase property tax revenue. 2. Authority a. RCW 32A.11.020 and RCW 35A.2.190 authorize the City Council to adopt ordinances of all kinds to regulate its municipal affairs and appropriate to the good government of the City. b. RCW 84.55.12 authorizes the City Council to adopt a tax increase by ordinance. THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO ORDAIN AS FOLLOWS: Section 1: Purpose. The City wishes to establish its regular property tax levy for the year 2016. Section 2: Authorization. The City Council authorizes an increase in the general property tax levy, for the 2015 property tax levy on all real, personal and utility property authorized for collection in 2016, resulting from the addition of new construction and improvements to property, plus any increase in the value of state -assessed property, and plus any additional amount resulting from annexations that have occurred and refunds made. Section 3: Estimate. As required by RCW 84.52.020, for budget purposes, the City Council estimates that the amount of property tax to be collected in the year 2016 will be • approximately $1,609,755.12. The City Council estimates that the contingency property tax to be collected will be $50,000. Section 4: Certification. As required by RCW 84.52.020, the City Council certifies to Douglas County's legislative authority that the City is requesting that the regular levy, in the amount of $1,603,755.21 be collected in 2016. Section 5: Payment. The property taxes levied by this Ordinance shall be collected and paid to the City Treasurer at the time and in the manner provided by the laws of the State of Washington. Section 6: Severability. If a court of competent jurisdiction declares any provision in this Ordinance to be contrary to law, such declaration shall not affect the validity of the other provisions of this Ordinance. Section 7: Publication. The City Council directs the City Clerk to publish a summary of this Ordinance. The summary shall consist of the title of this Ordinance Section 8: Effective Date. This Ordinance becomes effective five days after the date its summary is published. Section 9: Filing. The City Council directs the City Clerk to file this Ordinance with the • legislative authority of Douglas County. Ordinance 2015-20 • Section 10: Short Title. This Ordinance shall be known as the 2015 Levy and may be cited as such. Passed by the City Council of East Wenatchee, at a regular meeting thereof on this day of , 2015. By Steven C. Lacy, Mayor AUTHENTICATED: Dana Barnard, City Clerk • Approved as to form only: 0 Devin Poulson, City Attorney Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance 2015-20 • Summary of Ordinance No. 2015- 20 • 0 Or the City cif East Wenatchee, Washington On the day of , 2015, the City Council of the City of East Wenatchee, Washington approved Ordinance No. 2015 - 20, the main point of which may be summarized by its title as follows: An Ordinance of the City of East Wenatchee authorizing the regular property tax levy to be collected in the 2016 tax year and authorizing any increase which may be allowed in the amount under new construction, improvements to property and the State assessed property provisions of State Law. Upon request, the City will mail a full text of this Ordinance. Dated this day of , 2015. CITY CLERK, DANA BARNARD Ordinance 2015-20 • 0 COUNCIL AGENDA BILL # 1 5-10-09 PRESENTER: Nick Gerde POSITION: CITY OF EAST WENATCHEE CITY COUNCIL AGENDA BILL Finance Director AGENDA ITEM # 4 AGENDA DATE: October 27, 2015 DEPARTMENT: Finance Department TITLE: An ordinance of the City of East Wenatchee authorizing the regular property tax levy to be collected in 2016, an increase of .251 percent in the regular tax levy, and authorizing any increase which may be allowed in the amount under new construction, improvements to property and the State assessed property provisions of State Law. BACKGROUND/HISTORY: Legal Considerations: • The City is allowed to increase its property tax levy by up to the Implicit Price Deflator (IPD) or one percent, whichever is lower, from the highest lawful levy since 1985. • The City may also increase its property tax levy by the amount of the previously banked capacity. • The Ordinance must be approved by a majority of the City Council (four affirmative votes). • The Ordinance must specifically state the increase in terms of both dollars and percentage. • Prior to adopting the Ordinance, the City must hold a public hearing to discuss the following year's current expense budget. • The public hearing must include discussion on the possibility of an increase in property tax revenues. • The Finance Director must file the certified budget or estimate with Douglas County on or before November 30th. Financial Considerations: 1. The Council expects to receive the annual communication from the Douglas County Assessor with schedules and calculations for the purpose of the City's deliberation in evaluating its alternatives in decisions relating to collection of property tax. These materials are expected to be provided at the Public Hearing held on October 27, 2015. 2. For 2016, the City has the following choices: a. The City could decide to authorize the regular property tax levy and authorize any increases allowed in the amount of new construction, improvements to property and the State assessed property provisions of State law, resulting in total taxes of approximately $1,600,000 in 2016. b. In addition to the regular levy, the City could choose to increase the levy .251%, resulting in total taxes of approximately $1,604,000. c. In addition to the regular levy, the City could choose to increase the I Page 1 of 2 11 0 • resulting in total taxes of approximately $1,616,000, based upon the City Council's determination that the City has future substantial need to increase property tax revenue. d. The City could decide to collect the highest lawful levy including previously banked capacity of approximately $87,000, resulting in total taxes of approximately $1 ,687,000 in 2016, based upon the City Council's determination that the City has future substantial need to increase property tax revenue. e. In addition to the highest lawful levy, the City could choose to increase the levy by .251 %, resulting in total taxes of approximately $1,691,000, based upon the City Council's determination that the City has future substantial need to increase property tax revenue f. In addition to the highest lawful levy, the City could choose to increase the levy by 1%, resulting in total taxes of approximately $1,704,000, based upon the City Council's determination that the City has future substantial need to increase property tax revenue. EXHIBITS: 1. The Draft Ordinance. 2. Douglas County materials to be provided at the public hearing. RECOMMENDED ACTION: First reading of the proposed Ordinance. FINANCIAL DATA: Expenditure Required Amount Budgeted Appropriation Required $ 0 $ 0 $ 1,604,000 W-T4 10WZ2113X►�I Motion Made By: Councilmember Collings Councilmember Johnson Councilmember McCourt Councilmember Barnhart Passed: Failed: Second By: Councilmember Raab Councilmember Buckner Councilmember Detering Mayor Lacy (in case of tie) Page 2 of 2 CITY OF EAST WENATCHEE, WASHINGTON ORDINANCE NO. 2015-20 An Ordinance of the City of East Wenatchee, Washington, authorizing the regular property tax levy to be collected in the 2016 tax year, an increase of .251 percent in the regular tax levy, and authorizing an increase which may be allowed in the amount under new construction, improvements to property and the State assessed property provisions of State Law. Una Ordenanza de la Ciudad de East Wenatchee, Washington, se modifica La Ordenanza Numero 2015-20 que establecio la Ciudad de East Wenatchee 2014 Presupuesto. 1. Recitals. a. Preamble. The City of East Wenatchee ("City) is a non -charter code City duly incorporated and operating under the laws of the State of Washington; and b. The City Council of East Wenatchee ("City Council") finds that it is in the best interests of the City of East Wenatchee ("City") and its citizens to increase the • amount of the City's regular property tax levy for 2016. C. Findings. i. The population of the City is more than 10,000; ii. The Implicit Price Deflator (Personal Consumption Expenditures "PCE") for 2015 is .251 %, resulting in an allowable .251 % increase in the 2016 property tax levy. iii. The City Council has considered the City's anticipated financial requirements for 2016 and beyond, and the amounts necessary and available to be raised by ad valorem taxes on real, personal and utility property, including amounts resulting from new construction, improvements to property, and any increase in the assessed value of state -assessed property; iv. After proper notice, the City Council held a public hearing on October 27, 2015. At this public hearing, the City Council considered revenue sources for the City's current expense budget for 2016. V. After the hearing and after duly considering all relevant evidence and testimony presented, the City Council determined that the City does have a future substantial need to increase property tax revenue from the previous year by the allowable .251 %, does not need to increase property tax revenue by collecting previously banked capacity, but does have a need for the increase in property tax revenue resulting from the addition of new construction, improvements to property, and any increase in the value of state -assessed property, in order to discharge the expected expenses and obligations of the City. Resolution 2015-20 • vi. The City Council finds that the City has future substantial need to increase property tax revenue. 2. Authority a. RCW 32A.11.020 and RCW 35A.2.190 authorize the City Council to adopt ordinances of all kinds to regulate its municipal affairs and appropriate to the good government of the City. b. RCW 84.55.12 authorizes the City Council to adopt a tax increase by ordinance. THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO ORDAIN AS FOLLOWS: Section 1: Purpose. The City wishes to establish its regular property tax levy for the year 2016. Section 2: Authorization. The City Council authorizes an increase in the general property tax levy, for the 2015 property tax levy on all real, personal and utility property authorized for collection in 2016 resulting from a .251 % increase in the regular tax levy, and authorizing any amount from the addition of new construction and improvements to property, plus any increase in the value of state -assessed property, and plus any additional amount resulting from annexations that have occurred and refunds made. Section 3: Estimate. As required by RCW 84.52.020, for budget purposes, the City Council • estimates that the amount of property tax to be collected in the year 2016 will be approximately $1,613,779.84. The City Council estimates that the contingency property tax to be collected will be $50,000. Section 4: Certification. As required by RCW 84.52.020, the City Council certifies to Douglas County's legislative authority that the City is requesting that the regular levy, in the amount of $1,607,465.85 be collected in 2016. Section 5: Payment. The property taxes levied by this Ordinance shall be collected and paid to the City Treasurer at the time and in the manner provided by the laws of the State of Washington. Section 6: Severability. If a court of competent jurisdiction declares any provision in this Ordinance to be contrary to law, such declaration shall not affect the validity of the other provisions of this Ordinance. Section 7: Publication. The City Council directs the City Clerk to publish a summary of this Ordinance. The summary shall consist of the title of this Ordinance Section 8: Effective Date. This Ordinance becomes effective five days after the date its summary is published. Resolution 2015-20 Section 9: Filing. The City Council directs the City Clerk to file this Ordinance with the • legislative authority of Douglas County. Section 10: Short Title. This Ordinance shall be known as the 2015 Levy and may be cited as such. Passed by the City Council of East Wenatchee, at a regular meeting thereof on this day of , 2015. By Steven C. Lacy, Mayor AUTHENTICATED: • Dana Barnard, City Clerk Approved as to form only: • Devin Poulson, City Attorney Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Resolution 2015-20 • Summary of Ordinance No. 2015- 20 Or the City of East Wenatchee, Washington On the day of , 2015, the City Council of the City of East Wenatchee, Washington approved Ordinance No. 2015 - 20, the main point of which may be summarized by its title as follows: An Ordinance of the City of East Wenatchee authorizing the regular property tax levy to be collected in the 2016 tax year, an increase of .251 % in the regular tax levy, and authorizing any increase which may be allowed in the amount under new construction, improvements to property and the State assessed property provisions of State Law. Upon request, the City will mail a full text of this Ordinance. is Dated this day of , 2015. CITY CLERK, DANA BARNARD Resolution 2015-20 COUNCIL AGENDA BILL # PRESENTER: POSITION: CITY OF EAST WENATCHEE CITY COUNCIL AGENDA BILL 1 5-10-09 (C) Nick Gerde Finance Director AGENDA ITEM # AGENDA DATE: DEPARTMENT: 4 October 27, 2015 Finance Department TITLE: An ordinance of the City of East Wenatchee authorizing the regular property tax levy to be collected in 2016, an increase of one percent in the regular tax levy, and authorizing any increase which may be allowed in the amount under new construction, improvements to property and the State assessed property provisions of State Law. BACKGROUND/ HISTORY: Legal Considerations: • The City is allowed to increase its property tax levy y up to the Implicit Price Deflator (IPD) or one percent, whichever is lower, from th highest lawful levy since 1985. • The City may also increase its property tax lev by the amount of the previously banked capacity. • The Ordinance must be approved by a m "ority of the City Council (four affirmative votes). • The Ordinance must specifically state he increase in terms of both dollars and percentage. • Prior to adopting the Ordinance, t e City must hold a public hearing to discuss the following year's current expens budget. • The public hearing must inclu a discussion on the possibility of an increase in property tax revenues. • The Finance Director must ile the certified budget or estimate with Douglas County on or before November 30t . Financial Considerations: 1. The Council expect to receive the annual communication from the Douglas County Assessor with sche ules and calculations for the purpose of the City's deliberation in evaluating its alte natives in decisions relating to collection of property tax. These materials are exp cted to be provided at the Public Hearing held on October 27, 2015. 2. For 2016, the City has the following choices: a. The City could decide to authorize the regular property tax levy and authorize any increases allowed in the amount of new construction, improvements to property and the State assessed property provisions of State law, resulting in total taxes of approximately $1,600,000 in 2016. 0 b. In addition to the regular levy, the City could choose to increase the levy .251%, resulting in total taxes of approximately $1,604,000. c. In addition to the regular levy, the City could choose to increase the levy 1%, Page 1 of 2 • • • resulting in total taxes of approximately $1,616,000, based upon the City Council's determination that the City has future substantial need to increase property tax revenue. d. The City could decide to collect the highest lawful levy including previously banked capacity of approximately $87,000, resulting in total taxes of approximately $1 ,687,000 in 2016, based upon the City Council's determination that the City has future substantial need to increase property tax revenue. e. In addition to the highest lawful levy, the City could choose to increase the levy by .251 %, resulting in total taxes of approximately $1,691,000, based upon the City Council's determination that the City has future substantial need to increase property tax revenue f. In addition to the highest lawful levy, the City could choose to increase the levy by 1%, resulting in total taxes of approximately $1,704,000, based upon the City Council's determination that the City has future substantial need to increase property tax revenue. EXHIBITS: 1. The Draft Ordinance. 2. Douglas County materials to be provided at the public hearing. RECOMMENDED ACTION: First reading of the proposed Ordinance. FINANCIAL DATA: Expenditure Required Amount Budgeted Appropriation Required $ 0 $ 0 $ 1,616,000 ACTION TAKEN: Motion Made By: Councilmember Collings Councilmember Johnson Councilmember McCourt Councilmember Barnhart Passed: Failed: Second By: Councilmember Raab Councilmember Buckner Councilmember Detering Mayor Lacy (in case of tie) Page 2 of 2 CITY OF EAST WENATCHEE, WASHINGTON ORDINANCE NO. 2015-20 An Ordinance of the City of East Wenatchee, Washington, authorizing the regular property tax levy to be collected in the 2016 tax year, an increase of one percent in the regular tax levy, and authorizing an increase which may be allowed in the amount under new construction, improvements to property and the State assessed property provisions of State Law. Una Ordenanza de la Ciudad de East Wenatchee, Washington, se modifica La Ordenanza Numero 2015-20 que establecio la Ciudad de East Wenatchee 2014 Presupuesto. 1. Recitals. a. Preamble. The City of East Wenatchee ("City) is a non -charter code City duly incorporated and operating under the laws of the State of Washington; and b. The City Council of East Wenatchee ("City Council") finds that it is in the best interests of the City of East Wenatchee ("City") and its citizens to increase the is amount of the City's regular property tax levy for 2016. C. Findings. i. The population of the City is more than 10,000; ii. The Implicit Price Deflator (Personal Consumption Expenditures "PCE") for 2015 is .251%, resulting in an allowable .251% increase in the 2016 property tax levy. iii. The City Council has considered the City's anticipated financial requirements for 2016 and beyond, and the amounts necessary and available to be raised by ad valorem taxes on real, personal and utility property, including amounts resulting from new construction, improvements to property, and any increase in the assessed value of state -assessed property; iv. After proper notice, the City Council held a public hearing on October 27, 2015. At this public hearing, the City Council considered revenue sources for the City's current expense budget for 2016. V. After the hearing and after duly considering all relevant evidence and testimony presented, the City Council determined that the City does have a future substantial need to increase property tax revenue from the previous year by 1 %, does not need to increase property tax revenue by collecting previously banked capacity, but does have a need for the increase in property tax revenue resulting from the addition of new construction, improvements to property, and any increase in the value of state -assessed property, in order • to discharge the expected expenses and obligations of the City. Ordinance 2015-20 • vi. The City Council finds that the City has future substantial need to increase property tax revenue. 2. Authority a. RCW 32A.11.020 and RCW 35A.2.190 authorize the City Council to adopt ordinances of all kinds to regulate its municipal affairs and appropriate to the good government of the City. b. RCW 84.55.12 authorizes the City Council to adopt a tax increase by ordinance. THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO ORDAIN AS FOLLOWS: Section 1: Purpose. The City wishes to establish its regular property tax levy for the year 2016. Section 2: Authorization. The City Council authorizes an increase in the general property tax levy, for the 2015 property tax levy on all real, personal and utility property authorized for collection in 2016 resulting from a 1% increase in the regular tax levy, and authorizing any amount from the addition of new construction and improvements to property, plus any increase in the value of state -assessed property, and plus any additional amount resulting from annexations that have occurred and refunds made. • Section 3: Estimate. As required by RCW 84.52.020, iii budget purposes, the City Council estimates that the amount of property tax to be collected in the year 2016 will be approximately $1,625,789.62. The City Council estimates that the contingency property tax to be collected will be $50,000. • Section 4: Certification. As required by RCW 84.52.020, the City Council certifies to Douglas County's legislative authority that the City is requesting that the regular levy, in the amount of $1,619,475.62 be collected in 2016. Section 5: Payment. The property taxes levied by this Ordinance shall be collected and paid to the City Treasurer at the time and in the manner provided by the laws of the State of Washington. Section 6: Severability. If a court of competent jurisdiction declares any provision in this Ordinance to be contrary to law, such declaration shall not affect the validity of the other provisions of this Ordinance. Section 7: Publication. The City Council directs the City Clerk to publish a summary of this Ordinance. The summary shall consist of the title of this Ordinance Section 8: Effective Date. This Ordinance becomes effective five days after the date its summary is published. Ordinance 2015-20 . Section 9: Filing. The City Council directs the City Clerk to file this Ordinance with the legislative authority of Douglas County. • Section 10: Short Title. This Ordinance shall be known as the 2015 Levy and may be cited as such. Passed by the City Council of East Wenatchee, at a regular meeting thereof on this day of , 2015. By Steven C. Lacy, Mayor AUTHENTICATED: Dana Barnard, City Clerk Approved as to form only: Devin Poulson, City Attorney Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance 2015-20 • Summary of Ordinance No. 2015- 20 Or the City of East Wenatchee, Washington On the day of , 2015, the City Council of the City of East Wenatchee, Washington approved Ordinance No. 2015 - 20, the main point of which may be summarized by its title as follows: An Ordinance of the City of East Wenatchee authorizing the regular property tax levy to be collected in the 2016 tax year, an increase of 1 % in the regular tax levy, and authorizing any increase which may be allowed in the amount under new construction, improvements to property and the State assessed property provisions of State Law. Upon request, the City will mail a full text of this Ordinance. • Dated this day of , 2015. • CITY CLERK, DANA BARNARD Ordinance 2015-20 COUNCIL AGENDA BILL # PRESENTER: POSITION: CITY OF EAST WENATCHEE CITY COUNCIL AGENDA BILL 1 5-10-09 (D) Nick Gerde Finance Director AGENDA ITEM # AGENDA DATE: DEPARTMENT: 0 October 27, 2015 Finance Department TITLE: An ordinance of the City of East Wenatchee authorizing the highest lawful property tax levy to be collected in 2016, including previously bonded capacity, and authorizing any increase which may be allowed in the amount under new construction, improvements to property and the State assessed property provisions of State Law. BACKGROUND/ HISTORY: Legal Considerations: • The City is allowed to increase its property tax levy by up to the Implicit Price Deflator (IPD) or one percent, whichever is lower, from the ghest lawful levy since 1985. • The City may also increase its property tax levy the amount of the previously banked capacity. • The Ordinance must be approved by a major' y of the City Council (four affirmative votes). % • The Ordinance must specifically state th increase in terms of both dollars and percentage. • Prior to adopting the Ordinance, the ity must hold a public hearing to discuss the following year's current expense b get. • The public hearing must include iscussion on the possibility of an increase in property tax revenues. • The Finance Director must fil the certified budget or estimate with Douglas County on or before November 30th. / Financial Considerations: 1. The Council expects to receive the annual communication from the Douglas County Assessor with schedul s and calculations for the purpose of the City's deliberation in evaluating its alterna ves in decisions relating to collection of property tax. These materials are expect d to be provided at the Public Hearing held on October 27, 201 S. 2. For 2016, the City has the following choices: a. The City could decide to authorize the regular property tax levy and authorize any increases allowed in the amount of new construction, improvements to property and the State assessed property provisions of State law, resulting in total taxes of approximately $1,600,000 in 2016. 0 b. In addition to the regular levy, the City could choose to increase the levy .251%, resulting in total taxes of approximately $1,604,000. c. In addition to the regular levy, the City could choose to increase the levy 1 %, Page 1 of 2 1 • U • resulting in total taxes of approximately $1,616,000, based upon the City Council's determination that the City has future substantial need to increase property tax revenue. d. The City could decide to collect the highest lawful levy including previously banked capacity of approximately $87,000, resulting in total taxes of approximately $1 ,687,000 in 2016, based upon the City Council's determination that the City has future substantial need to increase property tax revenue. e. In addition to the highest lawful levy, the City could choose to increase the levy by .251%, resulting in total taxes of approximately $1,691,000, based upon the City Council's determination that the City has future substantial need to increase property tax revenue f. In addition to the highest lawful levy, the City could choose to increase the levy by 1%, resulting in total taxes of approximately $1,704,000, based upon the City Council's determination that the City has future substantial need to increase property tax revenue. EXHIBITS: 1 . The Draft Ordinance. 2. Douglas County materials to be provided at the public hearing. RECOMMENDED ACTION: First reading of the proposed Ordinance. FINANCIAL DATA: Expenditure Required Amount Budgeted Appropriation Required $ 0 $ 0 $ 1,687,000 ACTION TAKEN: Motion Made By: Councilmember Collings Councilmember Johnson Councilmember McCourt Councilmember Barnhart Passed: Failed: Second By: Councilmember Raab Councilmember Buckner Councilmember Detering Mayor Lacy (in case of tie) Page 2 of 2 CITY OF EAST WENATCHEE, WASHINGTON ORDINANCE NO.2015-20 An Ordinance of the City of East Wenatchee, Washington, authorizing the highest lawful property tax levy to be collected in the 2016 tax year, and authorizing an increase which may be allowed in the amount under new construction, improvements to property and the State assessed property provisions of State Law. Una Ordenanza de la Ciudad de East Wenatchee, Washington, se modifica La Ordenanza Numero 2015-20 que establecio la Ciudad de East Wenatchee 2014 Presupuesto. 1. Recitals. a. Preamble. The City of East Wenatchee ("City) is a non -charter code City duly incorporated and operating under the laws of the State of Washington; and b. The City Council of East Wenatchee ("City Council") finds that it is in the best interests of the City of East Wenatchee ("City") and its citizens to increase the amount of the City's regular property tax levy for 2016. C. Findings. i. The population of the City is more than 10,000; ii. The Implicit Price Deflator (Personal Consumption Expenditures "PCE") for 2015 is .251 %, resulting in an allowable .251 % increase in the 2016 property tax levy. iii. The City Council has considered the City's anticipated financial requirements for 2016 and beyond, and the amounts necessary and available to be raised by ad valorem taxes on real, personal and utility property, including amounts resulting from new construction, improvements to property, and any increase in the assessed value of state -assessed property; iv. After proper notice, the City Council held a public hearing on October 27, 2015. At this public hearing, the City Council considered revenue sources for the City's current expense budget for 2016. V. After the hearing and after duly considering all relevant evidence and testimony presented, the City Council determined that the City does have a future substantial need to increase property tax revenue from the previous year, does need to increase property tax revenue by collecting previously banked capacity, and does have a need for the increase in property tax revenue resulting from the addition of new construction, improvements to property, and any increase in the value of state -assessed property, in order to • discharge the expected expenses and obligations of the City. Ordinance 2015-20 • vi. The City Council finds that the City has future substantial need to increase property tax revenue. 2. Authority a. RCW 32A.11.020 and RCW 35A.2.190 authorize the City Council to adopt ordinances of all kinds to regulate its municipal affairs and appropriate to the good government of the City. b. RCW 84.55.12 authorizes the City Council to adopt a tax increase by ordinance. THE CITY COUNCIL OF THE CITYiOF EAST WENATCHEE DO ORDAIN AS FOLLOWS: Section 1: Purpose. The City wishes to establish its regular property tax levy for the year 2016. Section 2: Authorization. The City Council authorizes an increase in the highest lawful property tax levy for the 2015 property tax on all real, personal and utility property authorized for collection in 2016, and authorizing any amount from the addition of new construction and improvements to property, plus any increase in the value of state -assessed property, and plus any additional amount resulting from annexations that have occurred and refunds made. Section 3: Estimate. As required by RCW 84.52.020, for budget purposes, the City Council . estimates that the amount of property tax to be collected in the year 2016 will be approximately $1,697,682.81. The City Council estimates that the contingency property tax to be collected will be $50,000. Section 4: Certification. As required by RCW 84.52.020, the City Council certifies to Douglas County's legislative authority that the City is requesting that the highest lawful levy, in the amount of $1,691,368.81 be collected in 2016. Section 5: Payment. The property taxes levied by this Ordinance shall be collected and paid to the City Treasurer at the time and in the manner provided by the laws of the State of Washington. Section 6: Severability. If a court of competent jurisdiction declares any provision in this Ordinance to be contrary to law, such declaration shall not affect the validity of the other provisions of this Ordinance. Section 7: Publication. The City Council directs the City Clerk to publish a summary of this Ordinance. The summary shall consist of the title of this Ordinance Section 8: Effective Date. This Ordinance becomes effective five days after the date its summary is published. Section 9: Filing. The City Council directs the City Clerk to file this Ordinance with the 0 legislative authority of Douglas County. Ordinance 2015-20 • Section 10: Short Title. This Ordinance shall be known as the 2015 Levy and may be cited as such. Passed by the City Council of East Wenatchee, at a regular meeting thereof on this day of , 2015. By Steven C. Lacy, Mayor AUTHENTICATED: Dana Barnard, City Clerk • Approved as to form only: • Devin Poulson, City Attorney Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance 2015-20 • 0 Summary of Ordinance No. 2015- 20 Or the City of East Wenatchee, Washington On the day of , 2015, the City Council of the City of East Wenatchee, Washington approved Ordinance No. 2015 - 20, the main point of which may be summarized by its title as follows: An Ordinance of the City of East Wenatchee authorizing the highest lawful property tax levy to be collected in the 2016 tax year, and authorizing any increase which may be allowed in the amount under new construction, improvements to property and the State assessed property provisions of State Law. Upon request, the City will mail a full text of this Ordinance. Dated this day of , 2015. CITY CLERK, DANA BARNARD I Ordinance 2015-20 • 0 COUNCIL AGENDA BILL # PRESENTER: POSITION: CITY OF EAST WENATCHEE CITY COUNCIL AGENDA BILL 1 5-1 0-09 (E) Nick Gerde Finance Director AGENDA ITEM # AGENDA DATE: DEPARTMENT: 4 October 27, 2015 Finance Department TITLE: An ordinance of the City of East Wenatchee authorizing the highest lawful property tax levy to be collected in 2016, including previously bonded capacity, an increase of .251 percent in the highest lawful levy, and authorizing any increase which may be allowed in the amount under new construction, improvements to property and the State assessed property provisions of State Law. BACKGROUND/HISTORY: Legal Considerations: • The City is allowed to increase its property tax (IPD) or one percent, whichever is lower, from • The City may also increase its property tax I V capacity. Vvy by up to the Implicit Price Deflator ie highest lawful levy since 1985. by the amount of the previously banked • The Ordinance must be approved by /he jority of the City Council (four affirmative votes). • The Ordinance must specifically stateincrease in terms of both dollars and percentage. • Prior to adopting the Ordinance, following year's current expense • The public hearing must includ tax revenues. Zt e City must hold a public hearing to discuss the udget. discussion on the possibility of an increase in property • The Finance Director must fi the certified budget or estimate with Douglas County on or before November 30th. Financial Considerations: 1. The Council expects to eceive the annual communication from the Douglas County Assessor with schedules and calculations for the purpose of the City's deliberation in evaluating its alternatives in decisions relating to collection of property tax. These materials are expected to be provided at the Public Hearing held on October 27, 2015. 2. For 2016, the City has the following choices: a. The City could decide to authorize the regular property tax levy and authorize any increases allowed in the amount of new construction, improvements to property and the State assessed property provisions of State law, resulting in total taxes of approximately $1,600,000 in 2016. b. In addition to the regular levy, the City could choose to increase the levy .251%, resulting in total taxes of approximately $1,604.000. Page 1 of 2 • • • c. In addition to the regular levy, the City could choose to increase the levy 1 %, resulting in total taxes of approximately $1,616,000, based upon the City Council's determination that the City has future substantial need to increase property tax revenue. d. The City could decide to collect the highest lawful levy including previously banked capacity of approximately $87,000, resulting in total taxes of approximately $1,687,000 in 2016, based upon the City Council's determination that the City has future substantial need to increase property tax revenue. e. In addition to the highest lawful levy, the City could choose to increase the levy by .251 %, resulting in total taxes of approximately $1 ,691 ,000, based upon the City Council's determination that the City has future substantial need to increase property tax revenue f. In addition to the highest lawful levy, the City could choose to increase the levy by 1%, resulting in total taxes of approximately $1,704,000, based upon the City Council's determination that the City has future substantial need to increase property tax revenue. EXHIBITS: 1. The Draft Ordinance. 2. Douglas County materials to be provided at the public hearing. RECOMMENDED ACTION: First reading of the proposed Ordinance. FINANCIAL DATA: Expenditure Required Amount Budgeted Appropriation Required $ 0 $ 0 $ 1,691,000 ACTION TAKEN: Motion Made By: Councilmember Collings Councilmember Johnson Councilmember McCourt Councilmember Barnhart Passed: Failed: Second By: Councilmember Raab Councilmember Buckner Councilmember Detering Mayor Lacy (in case of tie) Page 2 of 2 CITY OF EAST WENATCHEE, WASHINGTON ORDINANCE NO. 2015-20 An Ordinance of the City of East Wenatchee, Washington, authorizing the highest lawful property tax levy to be collected in the 2016 tax year, an increase of .251 percent in the highest lawful tax levy, and authorizing an increase which may be allowed in the amount under new construction, improvements to property and the State assessed property provisions of State Law. Una Ordenanza de la Ciudad de East Wenatchee, Washington, se modifica La Ordenanza Numero 2015-20 que establecio la Ciudad de East Wenatchee 2014 Presupuesto. 1. Recitals. a. Preamble. The City of East Wenatchee ("City) is a non -charter code City duly incorporated and operating under the laws of the State of Washington; and b. The City Council of East Wenatchee ("City Council") finds that it is in the best • interests of the City of East Wenatchee ("City") and its citizens to increase the amount of the City's regular property tax levy for 2016. C. Findings. i. The population of the City is more than 10,000; ii. The Implicit Price Deflator (Personal Consumption Expenditures "PCE") for 2015 is .251 %, resulting in an allowable .251 % increase in the 2016 property tax levy. iii. The City Council has considered the City's anticipated financial requirements for 2016 and beyond, and the amounts necessary and available to be raised by ad valorem taxes on real, personal and utility property, including amounts resulting from new construction, improvements to property, and any increase in the assessed value of state -assessed property; iv. After proper notice, the City Council held a public hearing on October 27, 2015. At this public hearing, the City Council considered revenue sources for the City's current expense budget for 2016. V. After the hearing and after duly considering all relevant evidence and testimony presented, the City Council determined that the City does have a future substantial need to increase property tax revenue from the previous year by .251 %, does need to increase property tax revenue by collecting previously banked capacity, and does have a need for the increase in property tax revenue resulting from the addition of new construction, • improvements to property, and any increase in the value of state -assessed Ordinance 2015-20 property, in order to discharge the expected expenses and obligations of the City. vi. The City Council finds that the City has future substantial need to increase property tax revenue. 2. Authority a. RCW 32A.11.020 and RCW 35A.2.190 authorize the City Council to adopt ordinances of all kinds to regulate its municipal affairs and appropriate to the good government of the City. b. RCW 84.55.12 authorizes the City Council to adopt a tax increase by ordinance. THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO ORDAIN AS FOLLOWS: Section 1: Purpose. The City wishes to establish its regular property tax levy for the year 2016. Section 2: Authorization. The City Council authorizes an increase in the highest lawful property tax levy for the 2015 property tax levy on all real, personal and utility property authorized for collection in 2016, resulting from a .251 %% increase in the highest lawful tax levy, and authorizing any amount from the addition of new construction and improvements to property, plus any increase in the value of state - assessed property, and plus any additional amount resulting from annexations that have occurred and refunds made. • Section 3: Estimate. As required by RCW 84.52.020, for budget purposes, the City Council estimates that the amount of property tax to be collected in the year 2016 will be approximately $1,702,828.14. The City Council estimates that the contingency property tax to be collected will be $50,000. Section 4: Certification. As required by RCW 84.52.020, the City Council certifies to Douglas County's legislative authority that the City is requesting that the highest lawful levy, in the amount of $1,695,644.15 be collected in 2016. Section 5: Payment. The property taxes levied by this Ordinance shall be collected and paid to the City Treasurer at the time and in the manner provided by the laws of the State of Washington. Section 6: Severability. If a court of competent jurisdiction declares any provision in this Ordinance to be contrary to law, such declaration shall not affect the validity of the other provisions of this Ordinance. Section 7: Publication. The City Council directs the City Clerk to publish a summary of this Ordinance. The summary shall consist of the title of this Ordinance Section 8: Effective Date. This Ordinance becomes effective five days after the date its . summary is published. Ordinance 2015-20 • Section 9: Filing. The City Council directs the City Clerk to file this Ordinance with the legislative authority of Douglas County. is 0 Section 10: Short Title. This Ordinance shall be known as the 2015 Levy and may be cited as such. Passed by the City Council of East Wenatchee, at a regular meeting thereof on this day of , 2015. By Steven C. Lacy, Mayor AUTHENTICATED: Dana Barnard, City Clerk Approved as to form only: Devin Poulson, City Attorney Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance 2015-20 Summary of Ordinance No. 2015- 20 Or the City of East Wenatchee, Washington On the day of , 2015, the City Council of the City of East Wenatchee, Washington approved Ordinance No. 2015 - 20, the main point of which may be summarized by its title as follows: An Ordinance of the City of East Wenatchee authorizing the highest lawful property tax levy to be collected in the 2016 tax year, an increase of .251 % in the highest lawful tax levy, and authorizing any increase which may be allowed in the amount under new construction, improvements to property and the State assessed property provisions of State Law. • Upon request, the City will maq a full text of this Ordinance. Dated this day of , 2015. n CITY CLERK, DANA BARNARD Ordinance 2015-20 • COUNCIL AGENDA BILL # PRESENTER: POSITION: CITY OF EAST WENATCHEE CITY COUNCIL AGENDA BILL 15-10-08 Nick Gerde Finance Director AGENDA ITEM # 3 AGENDA DATE: October 27, 2015 DEPARTMENT: Finance TITLE: A public Hearing regarding property taxes in the 2016 East Wenatchee budget BACKG ROU N D / HISTORY: NOTICE OF PUBLIC HEARING The City of East Wenatchee will hold a public hearing regarding property taxes in the proposed 2016 East Wenatchee Budget. This hearing will be held on Tuesday, October 27, 2015 at East Wenatchee City Hall, 271 91' Street NE, East Wenatchee, WA, with Council's regular scheduled meeting at 6:30 p.m. EXHIBITS: N/A RECOMMENDED ACTION: Hold Public Hearing FINANCIAL DATA: Expenditure Required Amount Budgeted Appropriation Required $ N/A $ N/A $ N/A ACTION TAKEN: UeeYke,GCi V-jw I Motion Made By: ��'n� rGrj� QtQcond By: Councilmember Collings Councilmember Raab Councilmember Johnson Councilmember Buckner Councilmember McCourt Councilmember Detering Councilmember Barnhart Passed: Failed: Mayor Lacy (in case of tie) Page 1 of 1 • DOUGLAS COUNTY ASSESSOR JAMES H, RUUD PO BOX 387 • WATERVILLE, WA 98858 PHONE: 509/745-8521 • FAX: 5091745-8956 www.douglascountywa.net October 22.2015 TO: Douglas County Taxing Districts RE: 2016 Budget Requests Attached please find a copy of the preliminary values for the 2016 tax year. These values should be used in your levy/budgeting estimates. The taxable value is continually changing, i.e. senior exemption changes, Board of Equalization changes, and exempt property changes. Please note that the State Assessed Utility Values are that of last year. We have yet to receive the new values from the State. All final levy limit rates and tax amounts will be based on our final certified values that will be established sometime in December after we receive new utility values from the Department of Revenue. Also included is a copy of your highest lawful levy calculation sheet, an actual levy calculation sheet, a resolution/ordinance form and a levy certification form. The highest lawful levy calculation worksheet shows you the most you can receive in tax. In most cases, this amount will be the same as the actual levy calculation worksheet. If the amount is larger than on the actual levy sheet, this is your banked capacity. You can have this money as long as you increase your percentage over the 1 % allowed by law and include the dollar amount of increase on your resolution/ordinance and levy certification forms. The actual levy calculation worksheet shows you what your actual levy was last year, the new 1 % amount and the additional dollar amount you can collect for new construction. We do not know if there is a utility increase for your district at this time. You may estimate an amount for an increase, if you like. The new 1 % limit plus the new construction amount plus any estimated utility increase is the total maximum amount available to you. If you wish the maximum amount, this is the total needed on the levy certification form. If the new construction and utility amount are not included on this form, you will not receive them. If your population is 10,000 or greater: Please note that the IPD or rate of inflation as set by the Department of Revenue has been set at 0.251 % for the 2016 taxes. This means that for state and taxing districts with a population of 10,000 or greater, the limit factor for property taxes due in 2016 is 100.251%. The limit factor for these districts is defined as 100% plus the lessor of the rate of inflation or 1%. Usually you can levy for an increase of 101% from the previous year. However, you will be limited to 100.251 % this year UNLESS your district passes an additional resolution or ordinance of substantial need. At that point, you would be able to levy the full 101 %. The ordinance/resolution form shows the percentage and dollar increase from last year. Your 1 % increase is the difference between the new 1 % amount and last years levy on Line A. Do not include new construction or utility numbers on the ordinance/resolution. Please get your resolution/ordinances and levy certification forms to us by November 30, 2015. The assessor's office does not have the authority to levy on behalf of a taxing district without a levy request. If you have any questions, feel free to contact me at 509-745-8521. Sincerely, Keri Henson Chief Deputy • • HIGHEST LAWFUL LEVY CALCULATION TAXING DISTRICT DQ11atOS` Q, f1gjQ.1(�Q��Q�Q� 1 Levy for�Taxes f. A. Highest regular tax which could have been lawfully levied beginning with the 1985 levy (refund levy not included). Year ads x loll - ighest L wful Levy Maximum Increase 101%i B. Current years assessed value of new construction, improvements, and wind turbines, solar, biomass, and geothermal facilities in original districts before annexation occurred times last years levy rate (if an error occurred or an error correction_ was made in the previous year, use the rate that would have been levied had no error occurred). I- nl t 13 + $1,000 A.V. Last Years Levy Rate C. Current years state assessed property value less last years state assessed property value. The remainder is to be multiplied by last years regular levy rate (or the rate that should have been levied). (0,090,250 = $ r Current Year's. A.V. Previous Years. A.V. emai der i /,5D x L5t�A313 = $1.000 = li�JS / f RemlaindeTm Line C Last Years Levy Rate D. Regular property tax limit: ........................................ ............... A+B+C = x $1,000 Annexed Area's A.V. Rate in Line E G. Regular property tax limit including annexation ....................................... D+F = I. Highest Lawful Levy (Lesser of G and H).......................................... _ J. Tax Base For Regular Levy 1. Total district taxable value (including state -assessed property, and excluding boats, timber assessed value, and the senior citizen exemption for the regular levy) K. Tax Base for Excess and Voted Bond Levies 2. Less assessed value of the senior citizen exemption of less than $35,000 income difference between the lower of the frozen or market value and the exempt value) 3. Plus Timber Assessed Value (TAV).................................................. 4. Tax base for excess and voted bond levies ......................................... (1-2+3) on Excess levy amount divided by the assessed value in Line K4 above. - x $1,000 = Levy Amount A.V. from Line K4 above Bond Levy Rate Computation Bond levy amount divided by the assessed value in Line K4 above. Excess Levy Rate Computati + x $1,000 REV 64 0007e (x) (7/29/14) Page 1 • Population: r- Less than 10,000 V, 10,000 or more Was a resolution/ordinance adopted authorizing an increase over the previous years levy? F Yes f— No If so, what was the percentage increase? Calculated % Increase Was a second resolution/ordinance adopted authorizing an increase over the IPD? r- Ye r No r N/ If so, what was the percentage increase? Parts E through G are used in calculating the additional levy amounts due to annexation. E. To find the rate to be used in F, divide the levy amount as shown in D (page 1) by the current assessed value of the district, excluding the annexed area. + x $1,000 = Total in Line D on page 1 Assessed Value F. Annexed area's current assessed value including new construction and improvements, multiplied by the rate in E. x _ $1,000 = Annexed Area's A.V. Rate in Line E G. Total levy amount authorized, including the annexation ................................. D+F = A. Total levy amount authorized by resolution (G) plus amount refunded or to be refunded (RCW 84.55.070). Total from Line G Amount to be Refunded Amount allowable per Resolution/Ordinance I. Total amount certified by county legislative authority or taxing district as applicable. (RCW 84.52,020 and RCW 84.52.070)..................................................... _ J. Levy limit from line G on page 1, plus amount refunded or to be refunded (RCW 84.55.070). Line G, Page 1 Amount to be Refunded Total K. Amount of taxes recovered due to a settlement of highly valued disputed property (RCW 84.52.018). Lesser of H, I, or J Amount Held in Abeyance Total L. Statutory limit from line H on page 1 (dollar amount, not the rate) ..................... _ M. Lesser of K and L.............................................................................. N. Levy Corrections Year of Error. 1 Minus amount over levied (if a linable) pP...... ....... ..................................... 2. Plus amount under levied (if applicable) ................................................. O. Total: M +/- N..................................................................................... Regular Levy Rate Computation: Lesser of L and O divided by the assessed value in line J1 on page 1. x $1,000 Lesser of L and O Amount on line J 1 on page 1 REV 64 0007e (x) (7/29114) I„L%) L s= 3, V QQ0 00 �i rc � _ Ubvn✓u = • • Douglas County 2015 Levy for 2016 Tax Preliminary Values 10/20/2015 REGULAR EXCESS/BOND NEW CONSTRUCTIO1 UTILITY DISTRICT LEVY VALUE LEVY VALUE VALUE' VALUE" STATE $ 4,334,644,512 $ 4,300,635,212 $ 55,061,138 $205,324,926 COUNTY $ 4,370,750,122 $ 4,336,740,822 $ 55,061,138 $205,324,926 ROAD $ 3,118,279,991 $ 3,099,864,391 $ 48,151,966 $196,009,435 PORT $ 4,370,750,122 $ 4.336,740,822 $ 55,061,138 $205,324,926 LIBRARY $ 4,325,429,023 $ 4,292,397,323 $ 52,203.266 $204,050,838 EASTMONT MET PARK $ 3,242,070,074 $ 3,212,706,874 $ 42,141.766 $177,079,813 HOSPITAL#1 $ 238,300,712 $ 237,166,312 $ 1,221,500 $3,515,820 HOSPITAL #2 $ 195,746,195 $ 194,433,995 $ 1,190.900 $4,616,522 HOSPITAL #3 $ 33,980,068 $ 33,980,068 $ 182,400 $951,395 HOSPITAL #6 $ 13,756,373 $ 13.515,973 $ 14,600 $730,786 FIRE DIST#1 $ 137,593,109 $ 137,120,609 $ 119,200 $4,816,117 FIRE DIST #2 $ 3,334,406,118 $ 3,304,014,318 $ 43,966,138 $189,281,279 FIRE DIST #3 $ 39,033,601 $ 38,963,001 $ - $1,279,622 FIRE DIST#4 $ 453,967,451 $ 453,394,651 $ 7,916,100 $2,366,125 FIRE DIST #5 $ 110,169,461 $ 109,984,461 $ 797,000 $1,373,416 FIRE DIST #8 $ 37,299,983 $ 37,256,483 $ 9,400 $707,833 FIRE DIST#J15 $ 102,867,378 $ 102,528,378 S 525,800 $1,602,866 CEMETERY#1 $ 358,367,076 $ 357,805,976 $ 6.132.700 $1,116,396 CEMETERY #2 $ 163,681,401 $ 162,527,601 $ 1,176,000 $3,093,136 CEMETERY #3 $ 45,792,076 $ 45,748,576 $ 9,400 $808,222 BRIDGEPORT $ 48,799,121 $ 48,160,521 $ 356,300 $737,593 COULEE DAM $ 13,756,373 $ 13,515,973 $ 14,600 $730,786 EAST WENATCHEE $ 1,081,207,879 $ 1,068,464,479 $ 2,526,900 $6,090,850 MANSFIELD $ 12,549,343 $ 12,460,843 $ - $330,974 ROCK ISLAND $ 32,771,756 $ 31,882,656 $ 2,857,872 $943,114 WATERVILLE $ 63,385,659 $ 62,391,959 $ 1,153,500 $482,174 FIRE J15 - EMS $ 102,867,378 $ 102,528,378 $ 525,800 $1,602,866 MOSQUITO DIST. #1 $ 63,385,659 $ 62,391,959 $ 1.153,500 $482,174 SCHOOLS: CHELAN#12J $ 96,872,267 $ 1,926,100 $425,598 ORONDO#13 $ 357,805,976 $ 61132,700 $1,116,396 EPHRATA #55J $ 5,067,580 $ 5.500 $49,245 BRIDGEPORT #75 $ 110.463,888 $ 392,000 $2,693,054 QUINCY#101J $ 25,745,207 $ 16,500 $2,916,007 PALISADES #102 $ 54,131,289 $ 189,800 $9,641,308 COULEE-HARTLINE#151J $ 51,704,802 $ 199.600 $672,907 BREWSTER#203J $ 71,597,848 $ 490,100 $181,554 EASTMONT #206 $ 3,277,727,702 $ 44,163,938 $180,626,059 MANSFIELD#207 $ 71,553,477 $ 339,400 $1,173.966 WATERVILLE #209 $ 184,057,896 $ 1,190,900 $4.288,322 COULEE DAM #302J $ 30,012,890 $ 14,600 $1,540,510 TOTAL SCHOOLS: $ 4,336,740,822 $ 55,061,138 $205,324,926 "THE UTILITY VALUE 15 BASED ON LAST YEARS' AMOUNT, AS WE HAVE NOT RECEIVED THE CURRENT STATE ASSESSED UTILITIES AT THIS TIME. 0 • r-7 \J COUNCIL AGENDA BILL* 1 5-10-09 PRESENTER: Nick Gerde POSITION: CITY OF EAST WENATCHEE CITY COUNCIL AGENDA BILL Finance Director AGENDA ITEM # 4 AGENDA DATE: October 27, 2015 DEPARTMENT: Finance Department TITLE: An ordinance of the City of East Wenatchee authorizing the highest lawful property tax levy to be collected in 2016, including previously bonded capacity, an increase of one percent in the highest lawful levy, and authorizing any increase which may be allowed in the amount under new construction, improvements to property and the State assessed property provisions of State Law. BACKGROUND/HISTORY: Legal Considerations: • The City is allowed to increase its property tax levy by up to the Implicit Price Deflator (IPD) or one percent, whichever is lower, from the highest lawful levy since 1985. • The City may also increase its property tax vy by the amount of the previously banked capacity. • The Ordinance must be approved by majority of the City Council (four affirmative votes). • The Ordinance must srdinance, lly state the increase in terms of both dollars and percentage. • Prior to adopting t e the City must hold a public hearing to discuss the following year's current expense budget. • The public hearing must include discussion on the possibility of an increase in property tax revenues. • The Finance Director must file the certified budget or estimate with Douglas County on or before November 30th. Financial Considerations: 1. The Council expects to receive the annual communication from the Douglas County Assessor with schedules and calculations for the purpose of the City's deliberation in evaluating its alternatives in decisions relating to collection of property tax. These materials are expected to be provided at the Public Hearing held on October 27, 2015. 2. For 2016, the City has the following choices: a. The City could decide to authorize the regular property tax levy and authorize any increases allowed in the amount of new construction, improvements to property and the State assessed property provisions of State law, resulting in total taxes of approximately $1,600,000 in 2016. b. In addition to the regular levy, the City could choose to increase the levy .251%, resulting in total taxes of approximately $1,604,000. Page 1 of 2 10 • • c. In addition to the regular levy, the City could choose to increase the levy 1 %, resulting in total taxes of approximately $1 ,616,000, based upon the City Council's determination that the City has future substantial need to increase property tax revenue. d. The City could decide to collect the highest lawful levy including previously banked capacity of approximately $87,000, resulting in total taxes of approximately $1,687,000 in 2016, based upon the City Council's determination that the City has future substantial need to increase property tax revenue. e. In addition to the highest lawful levy, the City could choose to increase the levy by .251 %, resulting in total taxes of approximately $1,691 ,000, based upon the City Council's determination that the City has future substantial need to increase property tax revenue f. In addition to the highest lawful levy, the City could choose to increase the levy by 1%, resulting in total taxes of approximately $1,704,000, based upon the City Council's determination that the City has future substantial need to increase property tax revenue. EXHIBITS: 1. The Draft Ordinance. 2. Douglas County materials to be provided at the public hearing. RECOMMENDED ACTION: First reading of the proposed Ordinance. FINANCIAL DATA: Expenditure Required Amount Budgeted Appropriation Required $ 0 $ 0 $ 1,704,000 ACTION TAKEN: Motion Made By: Councilmember Collings Councilmember Johnson Councilmember McCourt Councilmember Barnhart Passed: Failed: Second By: Councilmember Raab Councilmember Buckner Councilmember Detering Mayor Lacy (in case of tie) Page 2 of 2 • CITY OF EAST WENATCHEE, WASHINGTON ORDINANCE NO. 2015-20 An Ordinance of the City of East Wenatchee, Washington, authorizing the highest lawful property tax levy to be collected in the 2016 tax year, an increase of one percent in the highest lawful tax levy, and authorizing an increase which may be allowed in the amount under new construction, improvements to property and the State assessed property provisions of State Law. Una Ordenanza de la Ciudad de East Wenatchee, Washington, se modifica La Ordenanza Numero 2015-20 que establecio la Ciudad de East Wenatchee 2014 Presupuesto. 1. Recitals. a. Preamble. The City of East Wenatchee ("City) is a non -charter code City duly incorporated and operating under the laws of the State of Washington; and b. The City Council of East Wenatchee ("City Council") finds that it is in the best • interests of the City of East Wenatchee ("City") and its citizens to increase the amount of the City's regular property tax levy for 2016. C. Findings. i. The population of the City is more than 10,000; ii. The Implicit Priqe Deflator (Personal Consumption Expenditures "PCE") for 2015 is .251 %, resulting in an allowable .251 % increase in the 2016 property tax levy. iii. The City Council has considered the City's anticipated financial requirements for 2016 and beyond, and the amounts necessary and available to be raised by ad valorem taxes on real, personal and utility property, including amounts resulting from new construction, improvements to property, and any increase in the assessed value of state -assessed property; iv. After proper notice, the City Council held a public hearing on October 27, 2015. At this public hearing, the City Council considered revenue sources for the City's current expense budget for 2016. V. After the hearing and after duly considering all relevant evidence and testimony presented, the City Council determined that the City does have a future substantial need to increase property tax revenue from the previous year by one percent, does need to increase property tax revenue by collecting previously banked capacity, and does have a need for the increase in property tax revenue resulting from the addition of new construction, improvements to property, and any increase in the value of state -assessed Ordinance 2015-20 property, in order to discharge the expected expenses and obligations of the • City. vi. The City Council finds that the City has future substantial need to increase property tax revenue. 2. Authority a. RCW 32A.11.020 and RCW 35A.2.190 authorize the City Council to adopt ordinances of all kinds to regulate its municipal affairs and appropriate to the good government of the City. b. RCW 84.55.12 authorizes the City Council to adopt a tax increase by ordinance. THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO ORDAIN AS FOLLOWS: Section 1: Purpose. The City wishes to establish its regular property tax levy for the year 2016. Section 2: Authorization. The City Council authorizes an increase in the highest lawful property tax levy for the 2015 property tax levy on all real, personal and utility property authorized for collection in 2016 resulting from a one percent increase in the highest lawful tax levy, and authorizing any amount from the addition of new construction and improvements to property, plus any increase in the value of state - assessed property, and plus any additional amount resulting from annexations that have occurred and refunds made. Section 3: Estimate. As required by RCW 84.52.020, for budget purposes, the City Council estimates that the amount of property tax to be collected in the year 2016 will be approximately $1,714,596.50. The City Council estimates that the contingency property tax to be collected will be $50,000. Section 4: Certification. As required by RCW 84.52.020, the City Council certifies to Douglas County's legislative authority that the City is requesting that the highest lawful levy, in the amount of $1,708,282.50 be collected in 2016. Section 5: Payment. The property taxes levied by this Ordinance shall be collected and paid to the City Treasurer at the time and in the manner provided by the laws of the State of Washington. Section 6: Severability. If a court of competent jurisdiction declares any provision in this Ordinance to be contrary to law, such declaration shall not affect the validity of the other provisions of this Ordinance. Section 7: Publication. The City Council directs the City Clerk to publish a summary of this Ordinance. The summary shall consist of the title of this Ordinance Section 8: Effective Date. This Ordinance becomes effective five days after the date its IS summary is published. Ordinance 2015-20 • Section 9: Filing. The City Council directs the City Clerk to file this Ordinance with the legislative authority of Douglas County. • 0 Section 10: Short Title. This Ordinance shall be known as the 2015 Levy and may be cited as such. Passed by the City Council of East Wenatchee, at a regular meeting thereof on this day of , 2015. By Steven C. Lacy, Mayor AUTHENTICATED: Dana Barnard, City Clerk Approved as to form only: Devin Poulson, City Attorney Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance 2015-20 • Summary of Ordinance No. 2015- 20 Or the City of East Wenatchee, Washington On the day of , 2015, the City Council of the City of East Wenatchee, Washington approved Ordinance No. 2015 - 20, the main point of which may be summarized by its title as follows: An Ordinance of the City of East Wenatchee authorizing the highest lawful property tax levy to be collected in the 2016 tax year, an increase of one percent in the highest lawful tax levy, and authorizing any increase which may be allowed in the amount under new construction, improvements to property and the State assessed property provisions of State Law. • Upon request, the City will mail a full text of this Ordinance. Dated this day of , 2015. CITY CLERK, DANA BARNARD Ordinance 2015-20 use•- CITY OF EAST WENATCHEE • 9 COUNCIL AGENDA BILL # PRESENTER: POSITION: MaNnEre Nick Gerde CITY COUNCIL AGENDA BILL AGENDA ITEM # 5 AGENDA DATE: October 27. 2015 Finance Director DEPARTMENT: Finance TITLE: An Ordinance of the City of East Wenatchee, Washington, amending Ordinance Number 2014-1 5 as amended, which set the East Wenatchee Budget for 2015. BACKGROUND/HISTORY: Legal Considerations: The State Auditor requires Cities to insure that the City Council provides an adequate appropriation by fund to support spending each year. Consequently, when the original spending plan changes significantly, budget amendments must be considered and approved by the Council through an ordinance amendment. Financial Considerations: l . The Council considers budget amendments each year based upon input from the Finance Director and Budget Committee, and upon actions the City has taken during the year which changed the original spending plan and associated financial impact on the original fund appropriations. 2. The Finance Director has previously provided information to the Budget Committee and Council related to the financial impact of actions they have taken during the year, and changes to capital spending which requires revised fund appropriations. Spending actions in this amendment have been approved by Council thru motions at Council meetings. 3. Action is hereby required to further amend the 2015 Annual Budget. EXHIBITS: 1. Budget Amendment Listing of Revenue and Expenditure Changes 2. Proposed Budget Amendment Ordinance RECOMMENDED ACTION: First Reading of the Ordinance. FINANCIAL DATA: Expenditure Required Amount Budgeted Appropriation Required $ 1 1 1 ,000 $ 1 1 1 ,000 $ Between Funds Only Page 1 of 2 W 0 dtz-tc ACTION TAKEN: Motion Made By: bn4ex6no, Councilmember Collings Councilmember Johnson Councilmember McCourt Councilmember Barnhart Passed: Failed: L� E Second By: �&c cou— Councilmember Raab Councilmember Buckner Councilmember Detering Mayor Lacy (in case of tie) Page 2 of 2 • City of East Wenatchee, Washington Ordinance No. 2015-19 An Ordinance of the City of East Wenatchee, Washington, amending Ordinance Number 2014-15 as amended, which set the City of East Wenatchee 2015 Budget. Una Ordenanza de la Ciudad de East Wenatchee, Washington, se modifica La Ordenanza Numero 2014-15 que establecio la Ciudad de East Wenatchee 2015 Presupuesto. 1. Recitals 2. The City Council finds that it is in the best interests of East Wenatchee ("City") and its citizens to amend Ordinance Number 2014-15, which set the East Wenatchee Budget for 2015. a. On December 9, 2014, the City Council passed Ordinance Number 2014-15, which established the East Wenatchee Budget for 2015. b. On June 9, 2015, the City Council amended Ordinance Number 2014-15. C. The City now finds it necessary to further amend its 2015 budget. 3. Authority. a. RCW 35A.11.020 authorizes the City to adopt ordinances that regulate its municipal affairs and that are appropriate to the good government of the City. b. RCW 35A.33.120(4) and RCW 35A.34.200(1)(d) authorize the City to amend its budget when it receives funds in excess of estimated revenues. THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO ORDAIN AS FOLLOWS: Section 1: Purpose. The purpose of this Ordinance is to act in the best interests of the City by amending the East Wenatchee Budget for 2015. Section 2: Amendment. The City Council amends Ordinance 2014-15, enacted on December 9, 2014 and amended on June 9, 2016, as follows: Previous Amended Fund Appropriation Appropriation Current Expense Fund 9,058,289 8,958,289 Hotel/Motel Tax Fund 117,803 106,803 Events Board Fund 167,174 178,174 • Equipment PM&R Fund 243,331 343,331 • Section 3: Final Appropriations. The final appropriations for the City of East Wenatchee as provided for in Ordinance Numbers 2014-15 as amended, and further amended by Section 2 of this ordinance, are as follows: Estimated 2015 Estimated Amended Beginning 2015 Fund Fund Balance Revenue Appropriation Current Expense Fund $2,766,024 $6,192,265 $8,958,289 Street Fund 108,340 1,094,250 1,202,590 Community Developments Grant Fund 33,156 251000 58,156 Library Fund 1,321 11,500 12,821 Hotel/Motel Tax Fund 76,303 30,500 106,803 Drug Fund 5,392 200 5,592 Criminal Justice Fund 41,423 15,650 57,073 Events Fund 35,974 142,200 178,174 Bond Redemption Fund 7,005 197,291 204,296 Street Improvements Fund 433,414 2,169,151 2,602,565 Capital Improvements Fund 481,595 195,000 676,595 Storm Water Capital Impv Fund 0 1,038,547 1,038,547 Equipment R&R Fund 7,331 336,000 343,331 Transportation Benefit District Fund 134,103 200,000 334,103 $4,131,381 $11,647,554 $15,778,935 Section 4: Instructions to Treasurer. The City Council authorizes and directs the City Treasurer to effectuate the transfers and changes set forth in Section 2. Section S: Severability. If a court of competent jurisdiction declares any provision in this Ordinance to be contrary to law, such declaration shall not affect the validity of the other provisions of this Ordinance Section 6: Publication. The City Council directs the City Clerk to publish a summary of this Ordinance. The summary shall consist of the title of this Ordinance. Section 7: Effective Date. This Ordinance becomes effective five days after the date its summary is published. • • Passed by the City Council of East Wenatchee, at a regular meeting thereof on this 27th day of October, 2015. CITY OF EAST WENATCHEE, WASHINGTON 9-1 Steven C. Lacy, Mayor AUTHENTICATED:: Dana Barnard, City Clerk • Approved as to form only: Devin Poulson, City Attorney Filed with the City Clerk: Passed by the City Council: Published: Effective Date: 0 • Summary of Ordinance No. 2015-19 Of the City of East Wenatchee, Washington On the 27th day of October, 2015, the City Council of the City of East Wenatchee, Washington approved Ordinance No. 2015-19, the main point of which may be summarized by its title as follows: An Ordinance of the City of East Wenatchee, Washington, amending Ordinance Number 2014-15 as amended, which set the City of East Wenatchee 2015 Budget. Upon request, the City will mail a full text of this Ordinance. Dated this day of 12015. • CITY CLERK, DANA BARNARD 0 • • • v o Y 0 c � � E a, Ycu— U on > O O' CL L = � O v u � U � U O O aJ "O X O C O Y M .� Q c E �O co u LL aJ L c aJ c c CDY O N u_ t u O L 7 O o a L 3 w U ° Y aLJ o o o O Y u p 0 O O aJ E N O n Q '1 00 Q _v 00 w O 'Y LU �_ Q �_ 00 � u O pp ° fa .1 L? (a N U aJ _C- oD fD C: aJ C u C 'u c>o O Y c aJ ] Ou v O a! LL a) v .2 u vYi °° ro 3 aJ c > O n O O °1 -C O° a)O O 'L _° O +� c Y Q Y C u L aJ m Q C � Y c (a C Q to aJ O w �� aJ O_ w c V4 u OC o v- O c o C O O c -a F v O aJ m •' U O CJ 0 c > aJ O m a oA v Y m 0 0 a aJ o N O L C aJ 0 ON - n LE� OL aJ aJ aJ aJ O G CO u vY w v? m Y H. 4 a 41 U Y E O O O O O O O O c O 3 O N ei a -I ++ O V ° Q v .n v► +n Y c E C c O C Ln y E O C Z3' c ¢ 0 Ln o m T aJ � 7 c a+ u N a o aJ `L° c m a c _ _ O m O O O y O u � Y Q "O O aJ a+ U aJ L aJ aJ aJ to in aJ Ln p C v, aJ v tu co > m — O M > 7 m L ) O O_ L cG 7 i 3 U aJ Yvf i i�if r+ J W 41 C m aJ C 'u 41 t c V r d fp aJ O c E v O y n a 4' Ln 3 -0 o' C c M v £ W j E cr LL v- CO t 0 co R M H Y LA 2 �_ C N C fl_ C aJ V N ¢ I Il uj LA. W c N Y O Z C L fl- Y V1 Y O U aJ O Y Q In U X aJ U. a) Y dJ N tC aJ C m O � L � O ° O C to M � c — ro co 0 3 ° v > 7 L M u Q J O Q i V) O 'A p aJ n u C YC .� C O tH C c w 7 Y c �n v n3 E aJ L > O a Q E co v �_ a Q fo � U L aJ *' L Y O aJ •� L (a r t Cm j i C N d N E _ c °J v 0 00 00 ro m Ln L W aJ N L tD00 — Y L 0 � 3 0 0 COUNCIL AGENDA BILL # PRESENTER: POSITION: 15-10-11 Ray Coble Sergeant TITLE: Security Cameras on City Hall Campus CITY OF EAST WENATCHEE CITY COUNCIL AGENDA BILL AGENDA ITEM # AGENDA DATE: DEPARTMENT: 6 October 27, 2015 Police BACKGROUND / HISTORY: The City has experienced theft from the property (Street Dept. Trailer), misuse of City Resources (Unauthorized Dumping), and vandalism to property (Employee Vehicles). Properly documenting incidents that occur on City Property will allow those incidents to be addressed and investigated if needed. Recording high liability areas, such as the Police Sally Port and Holding Cells, Municipal Court commons, and various service windows/locations will help limit liability issues that can arise when City Employees interact with the public. EXHIBITS: Overview maps of City Hall and City Complex RECOMMENDED ACTION: Purchase a quality Security Camera system from a vendor that can facilitate its proper installation. FINANCIAL DATA: Expenditure Required Amount Budgeted Appropriation Required $75,171.44 ACTION TAKEN: P, &r �LG h �i(> _ IJI 5c cS 100 WID Motion Made By: 1 �)y Second By: Councilmember Collings Councilmember Raab Councilmember Johnson Councilmember Buckner Councilmember McCourt Councilmember Detering Councilmember Barnhart Passed: Failed: Mayor Lacy (in case of tie) Page 1 of 1 1 Bill To: Ship To: East Wenatchee Police Department East Wenatchee Police Department 271 - 9th Street NE 271 - 9th Street NE East Wenatchee, WA 98802 Contact: Sgt Ray Coble 5098849511 rcoble@eastwenatcheepolice.com East Wenatchee, WA 98802 Prepared By: Marilynne Schott Phone: 208-562-4727 Email: mschott@compunet.biz GenetecQty Extended GSC-5.3 Security Center 5.3 Version Part $0.00 $0.00 1 $0.00 GSC-Base-5.3 Genetec Security Center (GSC) Base Package - Version $0.00 $0.00 1 $0.00 5.3 GSC-Om-P GSC Omnicast Professional Package which includes: $1,130.00 $918.12 1 $918.12 GSC-1MobileU 1 Security Center Mobile app connection (mobile app or $250.00 $203.12 1 $203.12 web client) GSC-IAD-USCH Security Center Active Directory Integration (users and $3,500.00 $1,397.50 1 $1,397.50 cardholders). Enables Windows user accounts to be linked to Security Center user and Synergis cardholder accounts. Only available with Professional or Enterprise packages (Synergis and/or Omnicast) o GSC-Om-P-IC 1 camera connection $230.00 $186.88 25 $4,672.00 SVPROv3-4TB SV-PROv3 with 4TB with Genetec software preloaded $4,300.00 $3,493.75 1 $3,493.75 (license sold separately) SMA-CAM-P-IY SMA for 1 Omnicast Pro Camera— I year $35.00 $32.50 25 $812.50 Genetec Subtotal $11,496.99 AXIS List Price Qty Extended: 0616-001 AXIS Q3505-V 2.3 Megapixel Network Camera - Color, Monochrome $1,010.00 $864.99 13 $11,244.87 0618-001 AXIS Q3505-VE 2.3 Megapixel Network Camera - Color, Monochrome $1,149.00 $1,081.24 10 $10,812.40 AXIS Subtotal $22,057.27 WS-C2960X-24PD-L Catalyst 2960-X 24 GigE PoE 370W, 2 x IOG SFP+, LAN $4,595.00 $2,757.00 2 $5,514.00 Base CON-SNT-WSC604DL SNTC-8X5XNBD Catalyst 2960-X 24 G $289.00 $260.10 2 $520.20 CAB-16AWG-AC AC Power cord, 16AWG $0.00 $0.00 2 $0.00 k Cisco Subtotal 1 $6,034.20 Page 1 L Cornpunet ServicesQty Extended, CNet Pro Services-Phys. Genetec server setup and configuration for system users, $16,000.00 $16,000.00 1 $16,000.00 Sec. video streams, archiving, viewing, and credentials. Camera configuration. Camera install and focus. Installation and configuration of Cisco 2960X Switches Compunet Services Subtotal $16,000.00 Summary Genetec Amount $11,496.99 AXIS $22,057.27 Cisco $6,034.20 Cabling $15,328.00 Compunet Services $16,000.00 Subtotal $70,916.46 Tax $4, 254.98 Shipping $0.00 Total $7 5,171.44 • Wednesday, October 21, 2015 ***Quotes are valid for 30 days unless otherwise noted.*** Taxes, shipping, handling and other fees may apply. We reserve the right to cancel orders arising from pricing or other errors. Your electronic signature, per the Electronic Signature Act, is considered equivalent to your signed and faxed signature, and allows you to accept and place your order. A copy of this acceptance and the attached proposal document will be sent to your email address to complete your order acceptance. Your are NOT required to electronically sign your order, you may fax or email your signed proposal to your Account Manager. Consult Design Implement www. compunet. biz To place your order you may sign and fax to:(208) 489-0615 Signature • 0 PO Number: Date Wednesday, October 21, 2015 / rJ, -� W az w a C- --- ' -- — -- _: r--�:' —mac t .� h f - e.i3� � j •� -' � OK n a a=s v 7 6 a Fis- J i / f / 1I� o � -- o--�- , TT 3 ,IAJ Pi tA P, A%� 40 COUNCIL AGENDA BILL # PRESENTER: POSITION: CITY OF EAST WENATCHEE CITY COUNCIL AGENDA BILL 15-10-12 AGENDA ITEM # 7 Greg Pezoldt AGENDA DATE: October 27, 2015 City Engineer DEPARTMENT: Public Works TITLE: Discussion regarding a City Sidewalk Repair Policy. BACKGROUND/HISTORY: The City receives complaints and notices of defective sidewalks through -out the year. These defects are caused by temperature, tree roots, poor construction, and other factors. Currently, the City policy is to inform citizens that the responsibility to repair the sidewalk lies with the abutting landowner. The City's authority to have this work performed by the abutting landowner is generally cited under RCW 35.68. IT is also related to landowners that they assume personal liability by not repairing defective sidewalks. Technically, the authority to have abutting landowners perform sidewalk construction, reconstruction, or repair work granted under RCW 35.68 requires the City Council to pass an ordinance stating that all or a specific portion of the cost of such repairs shall be the responsibility of the abutting landowner. Reviewing the East Wenatchee Municipal Code shows that the city has not passed such an ordinance to date. In discussing sidewalk policies with Clear Risk Solutions, they have stated that many municipalities have passed resolutions that require the abutting landowner be responsible for the repair and upkeep of sidewalks. They also admit that even with such a resolution and policy, the City will generally share in the liability for any accident that occurs due to a lack of sidewalk maintenance. EXHIBITS: RWC 35.68 Sidewalks, Gutters, Curbs, and Driveways- All Cities and Towns RECOMMENDED ACTION: Consider and determine the policies of the City of East Wenatchee with regards to the cost responsibilities of Sidewalk maintenance and repair. FINANCIAL DATA: Expenditure Required Amount Budgeted Appropriation Required (Total Project Budget) ACTION TAKEN: �r�c� C aqe, " D^ Motion Made By: Second By: Councilmember Collings Councilmember Johnson Councilmember McCourt Councilmember Barnhart Passed: Failed: Councilmember Raab Councilmember Buckner Councilmember Detering Mayor Lacy (in case of tie) &III I A C- C,l/- Po Page 1 of 1 Chapter 35.68 RCW: SIDEWALKS, GUTTERS, CURBS, AND DRIVEWAYS — ALL ... Page 1 of 5 Chapter 35.68 RCW SIDEWALKS, GUTTERS, CURBS, AND DRIVEWAYS — ALL CITIES AND TOWNS Chapter Listing RCW Sections 35.68.010 Authority conferred. 35.68.020 Resolution -- Contents. 35.68.030 Resolution -- Publication -- Notice -- Hearing. 35.68.040 "Sidewalk construction fund." 36.68.050 Assessment roll -- Hearing -- Notice -- Confirmation -- Appeal. 35.68.060 Method of payment of assessments. 35.68.070 Collection of assessments. 35.68.075 Curb ramps for persons with disabilities -- Required -- Standards and requirements. 35.68.076 Curb ramps for persons with disabilities -- Model standards. 0 36.68.080 Construction of chapter. Notes: Assessments and charges against state lands: Chapter 79.44 RCW. 36.68.010 Authority conferred. Any city or town, hereinafter referred to as city, is authorized to construct, reconstruct, and repair sidewalks, gutters and curbs along and driveways across sidewalks, which work is hereafter referred to as the improvement, and to pay the costs thereof from any available funds, or to require the abutting property owner to construct the improvement at the owner's own cost or expense, or, subject to the limitations in RCW 35.69.020 (2) and (3), to assess all or any portion of the costs thereof against the abutting property owner. [1996 c 19 § 1; 1965 c 7 § 35.68.010. Prior: 1949 c 177 § 1; Rem. Supp. 1949 § 9332a.] 35.68.020 Resolution — Contents. http://app.leg.wa.gov/rcw/default.aspx?cite=35.68&full=true 10/21/2015 1 -- Chapter 35.68 RCW: SIDEWALKS, GUTTERS, CURBS, AND DRIVEWAYS — ALL ... Page 2 of 5 No such improvement shall be undertaken or required except pursuant to a resolution of the Ol council or commission of the city or town, hereinafter referred to as the city council. The resolution shall state whether the cost of the improvement shall be borne by the city or whether all or a specified portion shall be borne by the city or whether all or a specified portion shall be borne by the abutting property owner; or whether the abutting owner is required to construct the improvement at his or her own cost and expense. If the abutting owner is required to construct the improvement the resolution shall specify the time within which the construction shall be commenced and completed; and further that if the improvement or construction is not undertaken and completed within the time specified that the city will perform or complete the improvement and assess the cost against the abutting owner. [2009 c 549 § 2117; 1965 c 7 § 35.68.020. Prior: 1949 c 177 § 2; Rem. Supp. 1949 § 9332b.] 36.68.030 Resolution — Publication — Notice — Hearing. If all or any portion of the cost is to be assessed against the abutting property owner, or if the abutting property owner is required to construct the improvement, the resolution shall fix a time from and after its passage, and a place, for hearing on the resolution. The resolution shall be published for two consecutive weeks before the time of hearing in the official newspaper or • regularly published official publication of the city or town and a notice of the date of the hearing shall be given each owner or reputed owner of the abutting property by mailing to the owner or reputed owner of the property as shown on the tax rolls of the county treasurer, at the address shown thereon a notice of the date of hearing, the mailing to be at least ten days before the date fixed for the hearing. If the publication and mailing is made as herein required, proof thereof by affidavit shall be filed with the city clerk, comptroller or auditor of the city before the hearing. The hearing may be postponed from time to time to a definite date until the hearing is held. At the time of hearing the council shall hear persons who appear for or against the improvement, and determine whether it will or will not proceed with the improvement and whether it will make any changes in the original plan, and what the changes shall be. This action may be taken by motion adopted in the usual manner. [1985 c 469 § 37; 1965 c 7 § 35.68.030. Prior: 1949 c 177 § 3; Rem. Supp. 1949 § 9332c.] 35.68.040 "Sidewalk construction fund." When all or any portion of the cost is to be assessed against the abutting property owner, the city council may create a "sidewalk construction fund No....." to be numbered differently for • each improvement; and with warrants drawn on this fund the cost of the respective improvements may be paid. The city may advance as a loan to the sidewalk construction fund http://app.leg.wa.gov/rcw/default.aspx?cite=35.68&futl--true 10/21 /2015 Chapter 35.68 RCW: SIDEWALKS, GUTTERS, CURBS, AND DRIVEWAYS —ALL ... Page 3 of 5 from any available funds the amounts necessary to pay any costs of the improvement. When • any assessments are made for the improvement, payments therefor shall be paid into the particular sidewalk improvement fund; and whenever any funds are available over the amounts necessary to pay outstanding warrants any advances or loans made to the fund shall be repaid. Whenever warrants are drawn on any such fund which are not paid for want of sufficient funds, they shall be so stamped and shall bear interest until called and paid at a rate established by the city council by resolution. [1965 c 7 § 35.68.040. Prior: 1949 c 177 § 4; Rem. Supp. 1949 § 9332d.] 35.68.050 Assessment roll — Hearing — Notice — Confirmation — Appeal. Where all or any portion of the costs are to be assessed against the abutting property, an assessment roll shall be prepared by the proper city official or by the city council which shall to the extent necessary be based on benefits and which shall describe the property assessed, the name of the owner, if known, otherwise stating that the owner is unknown and fixing the amount of the assessment. The assessment roll shall be filed with the city clerk, and when so filed the council shall by resolution fix a date for hearing thereon and direct the clerk to give notice of the hearing and the time and place thereof. The notice of hearing shall be mailed to • the person whose name appears on the county treasurer's tax roll as the owner or reputed owner of the property, at the address shown thereon, and shall be published before the date fixed for the hearing for two consecutive weeks in the official newspaper or regular official publication of the city. The notice shall be mailed and first publication made at least ten days before the hearing date. Proof of mailing and publication shall be made by affidavit and shall be filed with the city clerk before the date fixed for the hearing. Following the hearing the city council shall by ordinance affirm, modify, or reject or order recasting of the assessment roll. An appeal may be taken to the superior court from the ordinance confirming the assessment roll in the same manner as is provided for appeals from the assessment roll by chapters 35.43 to 35.54 RCW, inclusive, as now or hereafter amended. [1985 c 469 § 38; 1965 c 7 § 35.68.050. Prior: 1949 c 177 § 5; Rem. Supp. 1949 § 9332e.] 35.68.060 Method of payment of assessments. The city council shall by resolution provide whether the full amount of the assessment shall be paid in one payment or whether it may be paid in installments and shall prescribe the time and amount of such payments; and if more than one payment is provided for, the city council may by resolution provide for interest on unpaid installments and fix the rate thereof. http://app.leg.wa.gov/rcw/default.aspx?cite=35.68&full—true 10/21 /2015 Chapter 35.68 RCW: SIDEWALKS, GUTTERS, CURBS, AND DRIVEWAYS —ALL ... Page 4 of 5 • [1965 c 7 § 35.68.060. Prior: 1949 c 177 § 6; Rem. Supp. 1949 § 9332f.] 36.68.070 Collection of assessments. The assessment roll as affirmed or modified by the city council shall be filed with the city treasurer for collection, and the amount thereof including interest, if any, shall become a lien against the property described therein from the date of such filing. Whenever any payment on any assessment or installment is delinquent and unpaid for a period of thirty days or more the lien may be foreclosed in the same manner and with the same effect as is provided by chapters 35.43 to 35.54 RCW, inclusive; as now or hereafter amended. Whenever the deed is issued after the sale therein provided, the regularity, validity and correctness of the proceedings relating to such improvement and the assessment therefor shall be final and conclusive and no action shall thereafter be brought by or in behalf of any person to set aside said deed. [1965 c 7 § 35.68.070. Prior: 1949 c 177 § 7; Rem. Supp. 1949 § 9332g.] 35.68.076 Curb ramps for persons with disabilities — Required — Standards and requirements. (1) The standard for construction on any county road, or city or town street, for which curbs in combination with sidewalks, paths, or other pedestrian access ways are to be constructed, shall be not less than two ramps per lineal block on or near the crosswalks at intersections. Such ramps shall be at least thirty-six inches wide and so constructed as to allow reasonable access to the crosswalk for physically handicapped persons, without uniquely endangering blind persons. (2) Standards set for curb ramping under subsection (1) of this section shall not apply to any curb existing upon enactment of this section but shall apply to all new curb construction and to all replacement curbs constructed at any point in a block which gives reasonable access to a crosswalk. (3) Upon September 21, 1977, every ramp thereafter constructed under subsection (1) of this section, which serves one end of a crosswalk, shall be matched by another ramp at the other end of the crosswalk. However, no ramp shall be required at the other end of the crosswalk if there is no curb nor sidewalk at the other end of the crosswalk. Nor shall any matching ramp constructed pursuant to this subsection require a subsequent matching ramp. • [1989 c 173 § 1; 1977 ex.s. c 137 § 1; 1973 c 83 § 1.] http://app.leg.wa.gov/rcw/default.aspx?cite=35.68&full=-true 10/21/2015 Chapter 35.68 RCW: SIDEWALKS, GUTTERS, CURBS, AND DRIVEWAYS — ALL ... Page 5 of 5 35.68.076 Curb ramps for persons with disabilities —Model standards. *** CHANGE IN 2015 *** (SEE 5024.SL) *** The *department of general administration shall, pursuant to chapter 34.05 RCW, the Administrative Procedure Act, adopt several suggested model design, construction, or location standards to aid counties, cities, and towns in constructing curb ramps to allow reasonable access to the crosswalk for physically handicapped persons without uniquely endangering blind persons. The *department of general administration shall consult with handicapped persons, blind persons, counties, cities, and the state building code council in adopting the suggested standards. [1989 c 175 § 84; 1977 ex.s. c 137 § 2. (1989 c 175 § 84; 1977 ex.s. c 137 § 2.] NOTES: *Reviser's note: The "department of general administration" was renamed the "department of enterprise services" by 2011 1st sp.s. c 43 § 107. • Effective date-1989 c 175: See note following RCW 34.05.010. 0 35.68.080 Construction of chapter. This chapter is supplemental and additional to any and all other laws relating to construction, reconstruction, and repair of sidewalks, gutters, and curbs along driveways across sidewalks in cities and towns. [1965 c 7 § 35.68.080. Prior: 1949 c 177 § 8; Rem. Supp. 1949 § 9332h.] http://app.leg.wa.gov/rcw/default.aspx?cite=35.68&full=true 10/21/2015 0 COUNCIL AGENDA BILL # PRESENTER: 15-10-13 Greg Pezoldt CITY OF EAST WENATCHEE CITY COUNCIL AGENDA BILL AGENDA ITEM # 8 AGENDA DATE: October 27, 2015 POSITION: City Engineer DEPARTMENT: Public Works TITLE: City Hall Painting Change Order BACKGROUND/HISTORY: The City budgeted to have the City Hall in 2015. A budget of $45,000 was established based on a previous painting contract several years ago. On October 13, 2015 a bid for painting City Hall was accepted by the City Council for $17,744.80. At that time, the City council was informed that the city engineer would inquire about a change order to add an additional coat of paint to the contract. The paint contractor submitted a proposed change order to add this additional coat of paint for $10,603. The total cost of the contract plus the proposed change order is still considerably under the established budget. Adding a second coat of paint will result in a better product and protect the building for an extended period of time. EXHIBITS: Gallardo Painting Change Order RECOMMENDED ACTION: Approve the Mayor to sign a change order to the 2015 City Hall Painting Contract in the amount of $10,603 FINANCIAL DATA: Expenditure Required Amount Budgeted Appropriation Required $ 28,347.80 $ 45,000 $ 0.00 (Total Project Budget) ACTION TAKEN: Motion Made By: Jo Second By: (.-yl i✓ Councilmember Collings Councilmember Raab Councilmember Johnson Councilmember Buckner Councilmember McCourt Councilmember Detering Councilmember Barnhart Passed: -7 C Failed: Mayor Lacy (in case of tie) Page 1 of 1 0 Estimator- Jesus Gallardo Date- 10-15-15 Type of work- Exterior Painting Colors- Custom Sub Total- $9,800 Tax- $ 803 0IRI- $10,603 Lj.m C--lL^R-8H2C8 .., "car/84Mrcl430's Po41" tn" 43LOe IMTERIOR EXTE/710s1 RESIdEMTIAL COMMERCIAL 508_387_'�'f2�► Job Name -City Of East Wenatchee Address-271 91h St. NE E. Wenatchee WA Phone #- (509)888-8126 Change Order T Apply a second coat to all surfaces being painted by spraying Type of Product- Rodda Paint Co. Payment schedule: $ 0 of total cost -Due upon acceptance of contract. $ 10,603 of the remainder cost -Due at end of completion of the job. Payments can be made by cash, check or money order. The undersigned proposes to furnish materials and labor to complete thy o me tioned above, for the amount in said proposal, and according to the terms thereof: Jesus Gallardo (project estimator) Signature: ate- A ��- I acknowledge and accept the tenns and conditions of this proposal. Client 0 Signature: Date- COUNCIL AGENDA BILL # PRESENTER: POSITION: CITY OF EAST WENATCHEE CITY COUNCIL AGENDA BILL 15-10-14 AGENDA ITEM # 9 Devin Poulson City Attorney AGENDA DATE: DEPARTMENT: October 27, 2015 Legal Title: A Resolution of the City of East Wenatchee, Washington authorizing the Mayor to sign a Washington Public Agency Contract. History: The City has previously decided to contract with MRSC and have MRSC maintain its small works roster. The annual cost of this service is $120.00. 0 Exhibits To accomplish this transition, the City needs to enter into an official contract with MRSC and update its small - works -roster procedure to reflect MRSC's involvement in the process. The Contract is attached to Resolution 2015- 16. The updated process is set forth in Resolution 2015-17. Recommended Motion to pass the Resolution as drafted. Action: FINANCIAL DATA: Expenditure Required Amount Budgeted Appropriation Required $0 $0 $0 ACTION TAKEN: Motion Made By: Second By: ,� knSOn Councilmember Collings Councilmember Raab Councilmember Johnson Councilmember McCourt Councilmemb r Barnhart Passed: C— Failed: • Councilmember Buckner Councilmember Detering Mayor Lacy (in case of tie) Page 1 of 1 • City of East Wenatchee, Washington Resolution No. 2015-16 A Resolution of the City of East Wenatchee, Washington authorizing the Mayor to sign a Washington Public Agency Contract. 1. Alternate format. 1.1. Para leer este documento en otro formato (espanol, Braille, leer en voz alta, etc.), pongase en contacto con el vendedor de la ciudad al alternateformat@east-wenatchee.com, al (509) 884-9515 o al 711 (TTY). 1.2. To read this document in an alternate format (Spanish, Braille, read aloud, etc.), please contact the City Clerk at alternateformat@east-wenatchee.com, at (509) 884-9515, or at 711 (TTY). • 2. Authority. 2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City Council to organize and regulate its internal affairs and to define the powers, functions and duties of its officers and employees. THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO RESOLVE AS FOLLOWS: 3. Authorization. The City Council authorizes the Mayor to execute a Contract that conforms to the language set forth in Exhibit A. 4. Severability. If a court of competent jurisdiction declares any provision in this resolution to be contrary to law, such declaration shall not affect the validity of the other provisions of this Resolution. 5. Effective date. This Resolution becomes effective immediately. Passed by the City Council of East Wenatchee, at a regular meeting thereof on this day of , 2015. City of East Wenatchee Resolution 2015-16 Page 1 of 2 The City of East Wenatchee, Washington B Steven C. Lacy, Mayor Attest: Dana Barnard, City Clerk • Approved as to form only: Devin Poulson, City Attorney Filed with the City Clerk: Passed by the City Council: Effective Date: City of East Wenatchee Resolution 2015-16 • Page 2 of 2 Resolution 2015-16 Exhibit A • oi- MRSC ROSTERS Washington Public Agency Contract Small Works, Consultant, and Vendor Rosters This contract (the "Contract") is made by and between Municipal Research and Services Center of Washington ("MRSC"), a not -for -profit corporation, and the Washington local government (the "Public Agency"), 1. Purpose. The purpose of this Contract is to provide the Public Agency with membership in MRSC Rosters. 2. Scope of Services. MRSC shall host the entire Public Agency's individual Small Public Works Roster ("Small Works Roster"), individual Consultant Roster ("Consultant Roster"), and individual Vendor Roster ("Vendor Roster") (collectively "Rosters"). MRSC shall advertise at least annually for the Small Works Roster and Consultant Roster, and at least biannually for the Vendor Roster in accordance with statutory requirements on behalf of the Public Agency. MRSC will assist small public works, consultant, and vendor business (collectively, "businesses") with roster registration throughout the year, receive applications, review applicant eligibility for compliance with basic statutory eligibility requirements, and maintain business applications in an online database. 3. Effective Date and Term. This Contract shall be effective in the year in which it is signed on either May 1 if signed prior to May 1 or December 1 if signed prior to December 1, for a period of one year. 4. Access to MRSC Rosters by Public Agency Prior to Legal Notice. As of the Contract effective date, the Public Agency may access the MRSC Rosters database at www.mrscrosters.org by entering its account login information, is as will be provided by MRSC. The Public Agency may search for and view business applications as of the effective date of the Contract, but it may not contact businesses about roster projects until after the legal notice is posted. S. Notification of Transition to MRSC Rosters. As of the contract effective date, the Public Agency may begin notifying interested businesses that they may register with the Public Agency at any time in the MRSC Rosters, but that the Public Agency will not begin using the hosted rosters until after the legal notice is posted. 6. Roster Legal Notice. MRSC shall post the statutorily -required roster legal notice on behalf of the Public Agency in a newspaper of general circulation relative to the location of the Public Agency. The notice will occur the first Monday of January or June, or during the week of the first Monday of January or June for weekly newspapers. 7. Use of MRSC Rosters by Public Agency. As of the date of the applicable legal notice in January or June, all departments of the Public Agency will discontinue use of any previously -maintained rosters and begin using the MRSC Rosters exclusively when choosing to follow a roster contracting process, in accordance with the following statutory requirements: (a) Small Works Roster. The Public Agency will use the Small Works Roster to select businesses for public work projects in accordance with RCW 39.04.155, as now or hereafter amended. The Public Agency shall be responsible for its own and the selected businesses' compliance with all other laws and regulations governing public works contracting, including retainage and bonds, prevailing wages, and any other applicable requirements. (b) Consultant Roster. The Public Agency will use the Consultant Roster to select businesses for consultant projects in accordance with the laws and ordinances applicable to the Public Agency, including Chapter 39.80 RCW when contracting for architectural and engineering services. The Public Agency shall . be responsible for its own and the selected businesses' compliance with all laws and regulations governing the purchase of services. MRSC Rosters SCV Public Agency Contract Page 1 of 3 Resolution 2015-16 Exhibit A • (c) Vendor Roster. The Public Agency will use the Vendor Roster to select businesses to award contracts for the purchase of supplies, materials, and equipment not being purchased in connection with public works contracts in accordance with RCW 39.04.190, and any ordinances and other laws applicable to the Public Agency. The Public Agency shall be responsible for its own and the selected business' compliance with all laws governing such purchases. 8. Compensation of Businesses. The Public Agency shall be responsible for payments to any business that it selects as a result of its use of MRSC Rosters. The Public Agency shall make all such payments directly to the businesses selected by the Public Agency. 9. Annual Membership Fee. The Public Agency will pay MRSC an annual membership fee based on the five-year average of the Public Agency's total capital expenditures. Payment of the annual membership fee is due within thirty (30) days of the Contract effective date. Based on the following Membership Fee Scale, the Public Agency will pay an annual membership fee of $ Total Capital Expenditures Annual Membership Fee Less than 5 million $120 5 to 10 million $240 10 to 15 million $360 15 to 25 million $480 25 to 50 million $600 More than 50 million $900 Is10. Relationship of Parties. MRSC will perform the services under this Contract as an independent contractor and not as an agent, employee, or servant of the Public Agency. Nothing in this Contract shall be construed to render the parties partners or joint venturers. 11. Limitation of MRSC Liability. MRSC shall not be, directly or impliedly, a party to any contract with small works, consulting, or vendor businesses which the Public Agency may enter into as a result of the Public Agency's use of the MRSC Rosters. MRSC does not accept responsibility or liability for the performance of any business used by the Public Agency as a result of its use of the MRSC Rosters. 12. Hold Harmless and Indemnification. Each party shall defend, indemnify, and hold the other party harmless from any and all claims, injuries, damages, losses, or suits, including attorney fees, to the extent arising from any negligent act or omission of that party's officers, employees, volunteers, and agents in connection with the performance of this Contract. 13. Termination. This Contract may be terminated, with or without cause, by written notice of either party to the other. Termination shall be effective thirty (30) days after written notice. Termination of the contract by the Public Agency does not entitle the Public Agency to a refund of the membership fee prorated as to the time remaining in the contract term following termination. 14. Renewal. This Contract may be renewed annually by completing the online renewal process that includes confirming that the Public Agency will continue abiding by the terms outlined in this Contract and making payment within thirty (30) days from the effective date of either May 1 or December 1. 15. Non -assignment. MRSC shall contract with Upwards Technologies for the hosting of the Public Agency rosters in the online database. MRSC shall not otherwise subcontract or assign any of the rights, duties, or obligations isimposed upon it by this Contract without the prior express written consent of the Public Agency. MRSC Rosters SCV Public Agency Contract Page 2 of 3 Resolution 2015-16 Exhibit A • 16. Governing Law and Venue. This Contract shall be governed by the laws of the State of Washington. 18. Severability. Should any clause, phrase, sentence or paragraph of this Contract be declared invalid or void, the remaining provisions of this Contract shall remain in full force and effect. 19. Complete Agreement. This Contract constitutes the entire understanding of the parties. Any written or verbal agreements that are not set forth herein or incorporated herein by reference are expressly excluded. 20. Public Agency Information. For purposes of Contract administration, the Public Agency provides the following information: Official Public Agency Name: Common Public Agency Name (if different): Mailing Address: County: Type of Public Agency: Website: Primary Contact: Name: Title: Email: Telephone: Facsimile: Additional Contact: Name: Title: Email: Telephone: Facsimile: 21. Signatures. By signing this Contract, the Public Agency signatory below certifies that he/she has the authority to enter into this Contract on behalf of the entire Public Agency. PUBLIC AGENCY MRSC [Signature] [Signature] MRSC Rosters Manager [Title] [Title] . [Date] [Date] MRSC Rosters SCV Public Agency Contract Page 3 of 3 • COUNCIL AGENDA BILL # PRESENTER: POSITION: 15-10-15 Devin Poulson City Attorney CITY OF EAST WENATCHEE CITY COUNCIL AGENDA BILL AGENDA ITEM # 10 AGENDA DATE: October 27, 2015 DEPARTMENT: Legal Title: A Resolution of the City of East Wenatchee, Washington on the subject of establishing a Small Works Roster Process to award public works contracts, a Consulting Services Roster, and a Vendor Roster for Goods and Services not related to public works contracts. History: The City has previously decided to contract with MRSC and have MRSC maintain its small works roster. The annual cost of this service is $120.00. To accomplish this transition, the City needs to enter into an official contract with MRSC and update its small -works -roster procedure to reflect MRSC's involvement in the process. The Contract is attached to Resolution 2015-16. The updated process is set forth in Resolution 2015-17. Exhibits Recommended Motion to pass the Resolution as drafted. Action: FINANCIAL DATA: Expenditure Required Amount Budgeted Appropriation Required $0 $0 $0 ACTION TAKEN: Motion Made By: 1�j��,p� Second By: �� y�S a r) Councilmember Collings Councilmember Raab Councilmember Johnson Councilmember McCourt Councilmember Barnhart Passed: Failed: Councilmember Buckner Councilmember Detering Mayor Lacy (in case of tie) Page 1 of 1 0 City of East Wenatchee, Washington Resolution No. 2015-17 A Resolution of the City of East Wenatchee, Washington on the subjects of establishing a Small Public Works Roster Process to award public works contracts, a Consulting Services Roster for architectural, engineering, and other professional services, and a Vendor Roster for goods and services not related to public works contracts. 1. Alternate format. 1.1. Para leer este documento en otro formato (espanol, Braille, leer en voz alta, etc.), pongase en contacto con el vendedor de la ciudad al alternateformat@east-wenatchee.com, al (509) 884-9515 o al 711 (TTY). 1.2. To read this document in an alternate format (Spanish, • Braille, read aloud, etc.), please contact the City Clerk at alternateformat@east-wenatchee.com, at (509) 884-9515, or at 711 (TTY). 2. Authority. 2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City Council to organize and regulate its internal affairs and to define the powers, functions and duties of its officers and employees. 2.2. RCW 39.04.155 and other laws regarding contracting for public works by municipalities allow the City to use a small works roster process to award certain contracts. 2.3. Ch. 39.80 RCW and other laws regarding contracting for consulting services by municipalities allow the City to use a consultant roster process to award certain contracts. 2.4. RCW 39.04.190, regarding purchase of materials, supplies, or equipment not connected to a public works project, allows the City of East Wenatchee Resolution 2015-17 Page 1 of 9 City use a vendor roster process to award certain purchasing contracts. THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO RESOLVE AS FOLLOWS: 3. Repeal. The City Council repeals Resolution 2014-08. 4. Municipal Research and Services Rosters. The City has contracted with the Municipal Research and Services Center of Washington ("MRSC") to have the City's official rosters hosted in the online database for City use for small public works contracts, consulting services, and vendor services developed and maintained by MRSC through MRSC Rosters. 5. Small Public Works Roster. The City Council establishes the following small works roster procedures: 5.1. Cost. The City need not comply with formal sealed bidding procedures for the construction, building, renovation, remodeling, alteration, repair, or improvement of real property where the estimated cost does not exceed the dollar amount imposed by • RCW 39.04.155 (as enacted or as amended), which includes the costs of labor, material, equipment, sales, or use taxes as applicable. Instead, th6 City may use the Small Public Works Roster procedures for public works projects as set forth in this Resolution. The City may not break a project into units or phases for the purpose of avoiding the maximum dollar amount of a contract that may be awarded using the small works roster process. 5.2. Publication. On behalf of the City, at least once each year, MRSC must publish, in the Wenatchee World, a notice of the existence of the small works roster and solicit the names of contractors for the small works roster. If a responsible contractor completes the online application process provided by MRSC and meets minimum State requirements for roster listing, MRSC must add the contractor to the small works roster. 5.3. Telephone, Written, or Electronic Quotations. The City must obtain telephone, written, or electronic quotations for a public works contract from contractors on the appropriate small works City of East Wenatchee Resolution 2015-17 Page 2 of 9 roster to assure that a competitive price is established and to award a contract to a contractor who meets the mandatory bidder responsibility criteria in RCW 39.04.350(1). The City may establish supplementary bidder criteria under RCW 39.04.350(2) to be considered in the process of awarding a contract. 5.3.1. The City will not advertise a contract awarded from the small works roster. Although an invitation for a quote should include an estimate of the scope and nature of the work, needed materials, and needed equipment, it does not have to include detailed plans and specifications. 5.3.2.The City Council recommends that the City ask for quotes from all appropriate contractors on the appropriate small works roster. Alternatively, the City may ask for quotes from at least five contractors on the appropriate small works roster who have indicated the capability of performing the kind of work being contracted, in a manner that will equitably distribute the opportunity among the contractors on the appropriate roster. "Equitably distribute" means that the City may not favor certain contractors on the appropriate small works roster over other contractors on the appropriate small works roster who perform similar services. 5.3.3.If the estimated cost of the work exceeds $150,000, the City may choose to solicit bids from less than all the appropriate contractors on the appropriate small works roster but must notify the remaining contractors on the appropriate small works roster that quotations on the work are being sought. The City has the sole option of determining whether this notice to the remaining contractors is made by: 5.3.3.1. publishing notice in a legal newspaper in general circulation in the area where the work is to be done; 5.3.3.2. mailing a notice to these contractors; or 5.3.3.3. sending a notice to these contractors by facsimile or email. City of East Wenatchee Resolution 2015-17 Page 3 of 9 5.3.4.If the City solicits bids, no one from the City may not inform a contractor of the terms or amount of any other contractor's bid for the same project. 5.3.5.If the City solicits bids, the City Clerk must make a written record of each contractor's bid on a project and of any conditions imposed on the bid. Immediately after the City awards a contract, the City Clerk will record all bids received, make them available to public inspection, and make them available by telephone inquiry. 6. Limited Public Works Process. 6.1. If a work, construction, alteration, repair, or improvement project is estimated to cost less than the dollar amount imposed by RCW 39.04.155(3) (as enacted or as amended), the City may award such a contract using the limited public works process provided under RCW 39.04.155(3). For a limited public works project, the City will solicit electronic or written quotes from a minimum of three contractors from the appropriate small works roster and must award the contract to the lowest responsible • bidder as defined under RCW 39.04.010. After an award is made, the City will make the quotes open to public inspection and make them available by electronic request. 6.2. For limited public works projects, the City may waive the payment and performance bond requirements imposed by chapter 39.08 RCW and the retainage requirements imposed by chapter 60.28 RCW. If the City waives these requirements, it assumes the liability for the contractor's nonpayment of laborers, mechanics, subcontractors, material men, suppliers, and taxes imposed under Title 82 RCW that may be due from the contractor for the limited public works project. But the City has the right of recovery against the contractor for any payments made on the contractor's behalf. 6.3. The City must maintain a list of the contractors contacted and the contracts awarded during the previous 24 months under the limited public works process. The list must include the name of the contractor, the contractor's registration number, the City of East Wenatchee Resolution 2015-17 Page 4 of 9 • amount of the contract, a brief description of the type of work performed, and the date the City awarded the contract. 6.4. Determining Lowest Responsible Bidder. A responsible bidder is a registered or licensed contractor who meets the mandatory bidder responsibility criteria established by Chapter 133, Laws of 2007 (SHB 2010) and who meets any supplementary bidder responsibly criteria established by the City. The City Council must award a contract for a public works project to the lowest responsible bidder. But if the City Council has a reason to believe that the lowest acceptable bid is not the best price obtainable, it may reject all bids. 6.5. Award. As assigned by the Mayor, a City employee will collect all bids or quotes. 6.5.1.The assigned employee will then present all bids or quotations and a recommendation for award of the contract to the City Council. The City Council must consider all bids or quotations received, determine the lowest responsible bidder, and award the contract. • 7. Consulting Services Roster. As authorized by RCE 39.80.030, the City Council establishes the following consulting services roster procedures: 7.1. Consulting Services. Consulting services are professional services that have a primarily intellectual output or product and include architectural and engineering services as defined in RCW 39.80.020. 7.2. Publication. On behalf of the City, at least once each year, MRSC must publish, in the Wenatchee World, a notice of the existence of the consulting services roster and solicit the names of consultants for the consulting services roster. If a responsible consultant completes the online application process provided by MRSC, uploads a Statement of Qualifications, and meets minimum State requirements for roster listing, MRSC must add the consultant to the consulting services roster. 7.3. Review and Selection of the Statement of Qualifications Proposals. The City will use the following process to select the City of East Wenatchee Resolution 2015-17 Page 5 of 9 most highly qualified Architectural or Engineering firm off of the Consulting Services Roster to provide the required services: 7.3.1. The City Council will establish criteria that the City must consider in evaluating Architectural or Engineering firms for a given project. Such criteria must include a plan to insure that minority and women -owned firms and veteran -owned firms are afforded the maximum practicable opportunity to compete for and obtain public contracts for architectural or engineering services. The level of participation by minority and women - owned firms and veteran -owned firms must be consistent with their general availability within the City's jurisdiction. 7.3.2.As assigned by the Mayor, a City employee will evaluate the written statements of qualifications and performance data on file with the City at the time that architectural or engineering services are required; 7.3.3. Such evaluations must be based on the criteria established by the City Council; and 7.3.4. The assigned employee will conduct discussions with one or • more firms regarding anticipated concepts and the relative utility of alternative methods of approach for furnishing the required services. 7.3.5.The City will select the firm it deems most highly qualified. 7.4. Award. The City Council considers the proposal received and awards the contract. 8. Vendor List Roster. As authorized by RCW 39.04.190, the City Council establishes the following vendor list roster procedures: 8.1. Purchase of materials, supplies, or equipment not connected to a public works project. The City is not required to use formal sealed bidding procedures to purchase materials, supplies, or equipment not connected to a public works project where the cost will not exceed $15,000.00. The City will attempt to obtain the lowest practical price for such goods and services. City of East Wenatchee Resolution 2015-17 Page 6 of 9 i8.2. Publication. At least twice per year, on behalf of the City MRSC must publish, in the Wenatchee World, a notice of the existence of the vendor list roster and solicit the names of vendors for the vendor list roster. If a responsible vendor completes the online application process provided by MRSC and meets minimum State requirements for roster listing, MRSC must add the contractor to the vendor roster. 8.3. Telephone, Written, or Electronic Quotations. The City will use the following process to obtain telephone or written quotes from vendors for the purchase of materials, supplies, or equipment not connected to a public works project: 8.3.1.As assigned by the Mayor, a City employee will draft a written description of the specific materials, supplies, or equipment to be purchased, including the number, quantity, quality, and type desired, the proposed delivery date, and any other significant terms of purchase; 8.3.2.The assigned employee must make a good faith effort to contact at least three vendors on the roster to obtain telephone or written quote for the required materials, supplies, or • equipment; 8.3.3. No one from the City may share the content of a quote received from one vendor with other vendors soliciting for the bid to provide the materials, supplies, or equipment; and 8.3.4. The assigned employee must make a written record of each vendor's quote on the material, supplies, or equipment, and of any conditions imposed on the bid by such vendor. 8.4. Determining the Lowest Responsible Bidder. The City must purchase the materials, supplies, or equipment from the lowest responsible bidder. But if the assigned employee has reason to believe that the lowest acceptable bid is not the best price obtainable, the City may reject all bids and call for new bids. 8.5. Award. 8.5.1.The assigned employee will then present all bids or quotations and their recommendation for award of the City of East Wenatchee Resolution 2015-17 • Page 7 of 9 • contract to the City Council. The City Council must consider all bids or quotations received, determine the lowest responsible bidder, and award the contract. 8.5.2.After a contract is awarded, the assigned employee will collect all of the bids or quotes, create a written record of all bids or quotations received, make the written record open to public inspection, and make the written record available by telephone inquiry. The City does not need to advertise any contract awarded under this subsection. 8.6. Posting. The City Clerk must post a list of all contracts awarded under these procedures at City Hall once every two months. Also, the City Clerk must post the list on the City's website. The list must contain the name of the vendor awarded the contract, the amount of the contract, a brief description of the items purchased, and the City awarded contract. 9. Severability. If a court of competent jurisdiction declares any provision in this resolution to be contrary to law, such declaration does not affect the validity of the other provisions of this Resolution. • 10. Effective date. This Resolution becomes effective immediately. Passed by the City Council of East Wenatchee, at a regular meeting thereof on this day of , 2015. The City of East Wenatchee, Washington By Steven C. Lacy, Mayor Attest: City of East Wenatchee Resolution 2015-17 Page 8 of 9 • Dana Barnard, City Clerk Approved as to form only: Devin Poulson, City Attorney Filed with the City Clerk: Passed by the City Council: Effective Date: 0 City of East Wenatchee Resolution 2015-17 40 Page 9 of 9 A COUNCIL AGENDA BILL # PRESENTER: POSITION: 15-10-16 Devin Poulson City Attorney CITY OF EAST WENATCHEE CITY COUNCIL AGENDA BILL AGENDA ITEM * 11 AGENDA DATE: October 27, 2015 DEPARTMENT: Legal Title: A Resolution of the City of East Wenatchee, Washington authorizing the Mayor to sign an Interlocal Agreement between Chelan County, Washington and the City of East Wenatchee, Washington for the housing of inmates in the Chelan County Regional Justice Center. History: Chelan County has increased its day rate for inmates from $73.50 per day to $85.00 per day. The Municipal Court continues to sentence long-term inmates to Okanogan County Jail at the day rate of $53.00/day. Chelan County provides the only viable option for the housing of short-term inmates. Exhibits: Resolution 2015-18, Interlocal Agreement Recommended Authorize the Mayor to sign the Agreement. Action: FINANCIAL DATA: Expenditure Required Amount Budgeted Appropriation Required $0 $0 $0 ACTION TAKEN: Motion Made By: Councilmember Collings Councilmember Johnson Councilmember McCourt Councilmen er Barnhart Passed: 110 Failed: Second By: YftC_&Xr__4_ Councilmember Raab Councilmember Buckner Councilmember Detering Mayor Lacy (in case of tie) Page 1 of 1 City of East Wenatchee, Washington Resolution No. 2015-18 A Resolution of the City of East Wenatchee, Washington authorizing the Mayor to sign an Interlocal Agreement for between Chelan County, Washington and the City of East Wenatchee, Washington for the housing of inmates in the Chelan County Regional Justice Center. 1. Alternate Format. 1.1. Para leer este documento en otro formato (espafiol, Braille, leer en voz alta, etc.), pongase en contacto con el vendedor de la ciudad al alternateformat@east-wenatchee.com, al (509) 884-9515 o al 711 (TTY). 1.2. To read this document in an alternate format (Spanish, Braille, read aloud, etc.), please contact the City Clerk at alternateformat@east-wenatchee.com, at (509) 884-9515, or at 711 (TTY). 2. Authority. 2.1. RCW 35A.17.020 and RCW 35A.12.190 authorize the City Council to organize and regulate its internal affairs and to define the powers, functions and duties of its officers and employees. 2.2. RCW 39.34.030 authorizes the City to enter into an agreement with another public agency joint or cooperative action. For an Interlocal Agreement to enter into force, the participating public agencies must take action by ordinance, resolution or otherwise pursuant to law of the governing bodies of the participating public agencies. City of East Wenatchee Resolution 2015-18 Page 1 of 4 THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO RESOLVE AS FOLLOWS 3. Interlocal Agreement. A true and correct copy of an Interlocal Agreement for between Chelan County, Washington and the City of East Wenatchee, Washington for the housing of inmates in the Chelan County Regional Justice Center is attached as Exhibit A. 4. Authorization. The City Council authorizes the Mayor to execute an Interlocal Agreement that conforms to the language set forth in Exhibit A. 5. Recording. 5.1. Once the Interlocal Agreement is signed by all necessary parties, immediately post a copy of the Interlocal Agreement on the City's website (see RCW 39.34.040). 5.2. Once the Interlocal Agreement is signed by all necessary parties, the City Council directs the City Clerk to file the signed original Interlocal Agreement with the Douglas County Auditor. 5.3. Once the City Clerk receives the recorded Interlocal Agreement back from the Douglas County Auditor, he or she must record on the face of the Interlocal Agreement where it will be physically located in the City's files. 5.4. Once the City Clerk has recorded on the face of the Interlocal Agreement, he or she must replace the copy of the Interlocal Agreement on the City's website with a copy that contains the Douglas County Auditor's recording information and the information about where it is physically located in the City's files. 6. Effective Date. This Resolution becomes effective once the City Clerk has posted it on the City's website. City of East Wenatchee Resolution 2015-18 IS Page 2 of 4 Passed by the City Council of East Wenatchee, at a regular meeting thereof on this day of , 2015. CITY OF EAST WENATCHEE, WASHINGTON By Steven C. Lacy, Mayor 40 City of East Wenatchee Resolution 2015-18 IS Page 3 of 4 0 ATTEST 40 Dana Barnard, City Clerk Approved as to form only: Devin Poulson, City Attorney Filed with the City Clerk: Passed by the City Council: Effective Date: City of East Wenatchee Resolution 2015-18 Page 4 of 4 Resolution 2015-18 Exhibit A • INTERLOCAL AGREEMENT BETWEEN CHELAN COUNTY, WASHINGTON AND THE CITY OF EAST WENATCHEE, WASHINGTON, FOR THE HOUSING OF INMATES IN THE CHELAN COUNTY REGIONAL JUSTICE CENTER THIS INTERLOCAL AGREEMENT ("Agreement") is made and entered into on this day of 2015 between the City of East Wenatchee, Washington, a Washington municipal corporation, hereinafter referred to as "City", and Chelan County, Washington, hereinafter referred to as "Chelan County", each party having been duly organized and now existing under the laws of the State of Washington. WITNESSETH: WHEREAS, The Chelan County Regional Justice Center ("CCRJC") and the City's Mayor are authorized by law to have charge and custody of the County Jail and City prisoners or inmates, respectively; and WHEREAS, the City wishes to designate the CCRJC as a place of confinement for the incarceration of one or more inmates lawfully committed to its custody; and WHEREAS, Chelan County Department of Corrections is desirous of accepting and keeping in its custody such inmate(s) in the CCRJC for a rate of compensation mutually agreed upon by the parties hereto; and WHEREAS, RCW 39.34.080 and other Washington law, as amended, authorizes any county to contract with any other county or city to perform any governmental service, activity, or undertaking which each contracting county is authorized by law to perform; and WHEREAS, the governing bodies of each of the parties hereto have determined to enter into this Agreement as authorized and provided for by RCW 39.34.080 and other Washington law, as amended, NOW, THEREFORE, in consideration of the above and foregoing recitals, the payments to be made, the mutual promises and covenants herein contained, and for other good and valuable consideration, the parties hereto agree as follows: AGREEMENT: 1. GOVERNING LAW The parties hereto agree that, except where expressly otherwise provided, the laws and administrative rules and regulations of the State of Washington shall govern in any matter relating to an inmate or inmates confined pursuant to this Agreement. Additionally, this Agreement shall be governed by the laws of the State of Washington, and venue for any lawsuit shall be the Chelan County Superior Court. Interlocal Agreement Between Chelan County Page 1 of 10 And the City of East Wenatchee Resolution 2015-18 Exhibit A 02. DURATION This Agreement shall enter into full force and effect upon the last date signed below, though the term for which this Agreement's provisions are to apply shall begin to run on January 1, 2016. Upon its effective date, this Agreement shall continue in effect until terminated by either party upon written notice to the other as provided for in Section 3(a) below, or until the Agreement is subsequently amended by mutual agreement of the parties through a formal amendment to this Agreement. While the parties intend that this Agreement continue until expressly terminated, nothing in this Agreement shall be construed to require the City to house inmates in Chelan County continuously. 3. TERMINATION (a) By Either Party Upon Notice. This Agreement may be terminated by written notice from either party to the other party delivered by regular mail to the contact person identified herein, provided that termination shall not become effective until sixty (60) calendar days after receipt of such notice, unless the parties mutually agree to an earlier termination date. Within said sixty (60) calendar days, the City agrees to remove its inmate(s) from the CCRJC. (b) By the City due to Lack of Funding. The obligation of the City to pay Chelan County under the provision of this Agreement beyond the current fiscal year is expressly made contingent upon the appropriation and budgeting availability of sufficient funds by the City. In the event that such •funds are not budgeted, appropriated, or otherwise made available for the purpose of payment under this Agreement at any time after the current fiscal year, then the City shall have the option of terminating the Agreement immediately upon written notice to Chelan County, except that all services provided to that point shall be compensated at the agreed rate. The City's termination of this Agreement due to lack of funding will not cause any penalty to be charged to the City. (c) Termination for Breach. In the event either party breaches or fails to perform or observe any of the terms or conditions herein, and fails to cure such breach or default within seven (7) business days of the non -breaching party giving the breaching party written notice thereof, or, if not reasonably capable of being cured within such seven (7) business days, within such other period of time as may be reasonable in the circumstances, the non -breaching party may terminate the breaching party's rights under this Agreement in addition to and not in limitation of any other remedy of the non -breaching party at law or in equity, and the failure of the non -breaching party to exercise such right at any time shall not waive the non -breaching party's right to terminate for any future breach or default. (d) Compensation for Services Rendered. In the event of any termination, the City shall compensate Chelan County, in the same manner and at the same rates provided for within this Agreement, for prisoners housed by Chelan County after notice of such termination until the City retakes its inmates. 4. MAILING ADDRESSES All notices, reports, and correspondence to the respective parties of this Agreement shall be sent to the following: Interlocal Agreement Between Chelan County Page 2 of 10 And the City of East Wenatchee Resolution 2015-18 Exhibit A • Chelan County: Chelan County Regional Justice Center 401 Washington St., Level 2 Wenatchee, WA 98801 Primary Contact Person: Curt Lutz, Director Secondary Contact: Natalie Thresher, Administrative Supervisor City of East Wenatchee: Office of the Mayor 271 91" St N.E. East Wenatchee, WA 98802 Primary Contact Person: Steve Lacy, East Wenatchee Notices mailed shall be deemed received three (3) calendar days after the date mailed. The parties shall notify each other in writing of any change of address. 5. DEFINITIONS The parties hereby agree that the following terms shall have the specified meanings unless • indicated otherwise herein: (a) Day. One (1) prisoner day shall be each day or portion thereof which a prisoner appears in custody on the jail management system. The count shall be conducted by the jail management system and each participating jurisdiction shall be charged for each prisoner who is detained in the CCRJC on a charge and/or conviction from the participating jurisdiction. If the prisoner has a pending charge and/or conviction from more than one (1) jurisdiction, the cost for that prisoner shall be divided proportionately. (b) Inmate Classifications. An inmate shall be classified pursuant to the Chelan County Objective Jail Inmate Classification System which is modeled after the National Institute of Corrections Jail Classification System- (i) "Minimum" classification shall apply to those inmates who present a low risk to staff and the community. (ii) "Medium" classification shall apply to those inmates who present a moderate risk to staff and the community. (iii) "Maximum" classification shall apply to those inmates who present a substantial risk to staff and the community. (c) Business Day. A business day is intended to refer to a normal weekly business day, excluding Saturdays, Sundays, and holidays generally recognized by employees of the City and Chelan County. Interlocal Agreement Between Chelan County Page 3 of 10 And the City of East Wenatchee Resolution 2015-18 Exhibit A 0 (d) City Inmate/Prisoner. A "city inmate" or "city prisoner" as used in this Agreement shall mean, and be limited to, those persons incarcerated for misdemeanor and/or gross misdemeanor charges committed by adults within the corporate limits of the City of East Wenatchee. A "city inmate" or "city prisoner" as used in this Agreement does not include those persons incarcerated for felony charges that have been filed, and it does not include juveniles. 6. INMATE HOUSING AND COMPENSATION (a) Rates. Chelan County agrees to accept and house the City's inmates for compensation at the rate of $85.00 per day, per inmate, plus the cost of any medical services rendered in accordance with Section 12 below. This per day rate includes minimum, medium, and maximum classification inmates. The parties agree that Chelan County will not charge a separate booking fee in addition to such rate. The date of booking into the CCRJC of the City's inmates, no matter how little time of a twenty-four (24) hour day it constitutes, shall count as one (1) day and shall be billed to the City as a day of custody in Chelan County. (b) Billing and Payment. Chelan County agrees to provide the City with a monthly itemized bill that lists all names of inmates who are housed, the number of days housed in that billing cycle (including the date and time of booking and date and time of release), and the dollar amount due for each inmate. Chelan County agrees to provide said bill by the 10th of each month. The City agrees to make payment to Chelan County within thirty (30) calendar days of receipt of such bill for the 0 amount billed for the previous calendar month. 7. RIGHT OF INSPECTION The City shall have the right to inspect, at all reasonable times, all Chelan County facilities in which inmates of the City are confined in order to determine if such jail maintains standards of confinement acceptable to the City and that such inmates therein are treated equally regardless of race, religion, color, creed, or national origin; provided, however, that Chelan County shall be obligated to manage, maintain, and operate its facilities consistent with all applicable federal, state, and local laws and regulations. 8. FURLOUGHS, PASSES, AND WORK RELEASE Chelan County agrees that no out of custody programs, including furloughs, passes, electronic home detention or work release shall be granted to any inmate housed pursuant to this Agreement without written authorization by the committing court. 9. INMATE ACCOUNTS Chelan County shall establish and maintain an account for each inmate received from the City and shall credit to such account all money which is received and shall make disbursements, debiting such accounts in accurate amounts for the inmate's personal needs. Disbursements shall be made in limited amounts as are reasonably necessary for personal maintenance. The Director of the CCRJC •shall be accountable to the City for such inmate funds. At either the termination of this Agreement, the inmate's death, release from incarceration, or return to either the City or indefinite release to the Interlocal Agreement Between Chelan County Page 4 of 10 And the City of East Wenatchee Resolution 2015-18 Exhibit A court, the inmate's money shall be transferred to either the inmate's account in care of the City, at such time the City shall be accountable to the inmate for said fund, or to the inmate. 10. INMATE PROPERTY The City may transfer to Chelan County only limited amounts of personal property of the City's inmates recovered from or surrendered by inmates to the City upon booking. Personal property in excess of one (1) simple "grocery bag" shall at no time be transferred to Chelan County. 11. RESPONSIBILITY FOR OFFENDER'S CUSTODY It shall be the responsibility of Chelan County to confine the inmate or inmates; to provide treatment, including the furnishing of subsistence and all necessary medical and hospital services and supplies; to provide for the inmates' physical needs; to make available to them programs and/or treatment consistent with individual needs; to retain them in said custody; to supervise them; to maintain proper discipline and control; to make certain that they receive no special privileges and that the sentence and orders of the committing court in the State are faithfully executed; provided that nothing herein contained shall be construed to require Chelan County, or any of its agents, to provide service, treatment, facilities, or programs for any inmates confined pursuant to this Agreement, which it does not provide for similar inmates not confined pursuant to this Agreement. Nothing herein shall be construed as to require Chelan County to provide services, treatment, facilities, or programs to the City's inmates above, beyond, or in addition to that required by applicable law. 12. MEDICAL SERVICES (a) Inmates shall receive such medical, psychiatric, and dental treatment when emergent and necessary to safeguard their health while housed in the CCRJC. Chelan County shall provide or arrange for the providing of such medical, psychiatric, and dental services. Except for routine minor medical services provided in the CCRJC, the City shall pay directly or reimburse Chelan County for any and all costs associated with the delivery of any emergency and/or major medical service provided to the City's inmates. The City shall be responsible for any and all medical, psychiatric, and dental treatment provided outside of the CCRJC and shall be billed therefore. Examples of medical services which may be provided in the CCRJC but which are not routine, and for which the City shall be billed include, but are not necessarily limited to, HIV/AIDS treatment, chemotherapy, dialysis treatment, and hemophiliac treatment. No psychiatric or dental treatment can be provided in the CCRJC; all psychiatric and dental treatment of the City's inmates shall be billed to the City. (b) An adequate record of all such services shall be kept by Chelan County for the City's review at its request, to the extent consistent with confidentiality regulations. Any medical or dental services of major consequence shall be reported to the City as soon as time permits and whenever possible, before such services are provided. (c) Should medical, psychiatric, or dental services require hospitalization, the City agrees to compensate Chelan County dollar -for -dollar any amount expended or cost incurred in providing the same; provided that, except in emergencies, the City will be notified prior to the inmate's transfer to an outside medical facility or hospital, if and when circumstances allow, or as soon afterward as practicable. Interlocal Agreement Between Chelan County Page 5 of 10 And the City of East Wenatchee Resolution 2015-18 Exhibit A • • 13. DISCIPLINE Chelan County shall have physical control over and power to execute disciplinary authority over all inmates of the City's. However, nothing contained herein shall be construed to authorize or permit the imposition of a type of discipline prohibited by applicable law. 14. RECORDS AND REPORTS (a) The City shall forward to Chelan County, before or at the time of delivery of each inmate, a copy of all inmate records pertaining to the inmate's present incarceration. If additional information is requested regarding a particular inmate, the parties shall mutually cooperate to provide any additional information in a timely manner. (b) Chelan County shall keep all necessary and pertinent records concerning such inmates in the manner mutually agreed upon by the parties hereto. During an inmate's confinement in Chelan County, the City shall upon request be entitled to receive and be furnished with copies of any report or records associated with said inmate(s) incarceration. 15. REMOVAL FROM THE JAIL An inmate of the City's legally confined in Chelan County shall not be removed there from by any person without written authorization from the City or by order of any court having jurisdiction. The City hereby designates the City's mayor, or his or her designee, as the official authorized to direct Chelan County to remove the City's inmates from the CCRJC. This paragraph shall not apply to an emergency necessitating the immediate removal of the inmate for medical, psychiatric, dental treatment, or other catastrophic condition presenting an imminent danger to the safety of the inmate or to the inmates or personnel of Chelan County. In the event of any such emergency removal, Chelan County shall inform the City of the whereabouts of the inmate or inmates so removed, at the earliest practicable time, and shall exercise all reasonable care for the safekeeping and custody of such inmate or inmates. 16. ESCAPES In the event any City inmate escapes from Chelan County's custody, Chelan County will use all reasonable means to recapture the inmate. The escape shall be reported immediately to the City. Chelan County shall have the primary responsibility for and authority to direct the pursuit and retaking of the inmate or inmates within its own territory. Any cost in connection therewith shall be chargeable to and borne by Chelan County; however, Chelan County shall not be required to expend unreasonable amounts to pursue and return inmates from other counties, states, or countries. 17. DEATH OF AN INMATE (a) In the event of the death of a City inmate, the Chelan County Coroner shall be notified. The City shall receive copies of any records made at or in connection with such notification. Interlocal Agreement Between Chelan County Page 6 of 10 And the City of East Wenatchee Resolution 2015-18 Exhibit A • (b) Chelan County shall immediately notify the City of the death of a City inmate, furnish information as requested, and follow the instructions of the City with regard to the disposition of the body. In the case of an unattended death, suspicious death, or criminal case, the Chelan County Coroner has authority over the deceased and will coordinate with local law enforcement to finish the investigation prior to the release of the deceased inmate. The City hereby designates the then - assigned mayor, or his or her designee, as the official authorized to request information from and provide instructions to Chelan County regarding deceased inmates. The body shall not be released except on written order of said appropriate official of the City. Written notice shall be provided within three (3) business days of receipt by the City of notice of such death. All expenses relative to any necessary preparation of the body and shipment charges shall be paid by the City. With the City's consent, Chelan County may arrange for burial and all matters related or incidental thereto, and all such expenses shall be paid by the City. The provisions of this paragraph shall govern only the relations between or among the parties hereto and shall not affect the liability of any relative or other persons for the disposition of the deceased or for any expenses connected therewith. (c) The City shall receive a certified copy of the death certificate for any of its inmates who have died while in Chelan County's custody. 18. RETAKING OF INMATES Upon request from Chelan County, the City shall, at its expense, retake any City inmate within thirty-six (36) hours after receipt of such request. In the event the confinement of any City inmate is terminated for any reason, the City shall, at its expense, retake such inmate at the CCRJC Facility. 19. HOLD HARMLESS AND INDEMNIFICATION Chelan County agrees to hold harmless, indemnify, and defend the City, its officers, agents, and employees, from and against any and all claims, losses, or liability, for injuries, sickness, or death of persons, or damage to property, including but not limited to those arising out of any willful misconduct or negligent act, error, or omission of Chelan County, its officers, agents, or employees, in connection with the services required by the Agreement, provided, however, that: (a) Chelan County's obligations to indemnify, defend, and hold harmless shall not extend to injuries, sickness, death, or damage caused by or resulting from the sole willful misconduct or negligence of the City, its officers, agents, or employees or sub -consultants; and (b) Chelan County's obligations to indemnify, defend, and hold harmless for injuries, sickness, death, or damage caused by or resulting from the concurrent negligence or willful misconduct of the Chelan County and the City or of Chelan County and a third party other than an officer, agent, or employee of Chelan County, shall apply only to the extent of the negligence or willful misconduct of Chelan County. 20. RIGHT OF REFUSAL AND TRANSPORTATION (a) Chelan County shall have the right to refuse to accept any inmate from the City when, in the opinion of Chelan County, its inmate census is at capacity and there is a substantial risk that, Interlocal Agreement Between Chelan County Page 7 of 10 And the City of East Wenatchee Resolution 2015-18 Exhibit A • through usual operation of the jail, the reasonable operational capacity limits of the jail might be reached or exceeded. (b) Chelan County shall further have the right to refuse to accept any inmate from the City who, in the judgment of Chelan County, has a current illness or injury which may adversely affect the operations of the CCRJC, has a history of serious medical problems, presents a substantial risk of escape, or presents a substantial risk of injury to other persons or property, or is classified as a maximum security inmate pursuant to Chelan County's Objective Jail Classification System. The inmate should be an inmate who has already been sentenced by the jurisdiction, and should not be on pre-trial status. (c) City prisoners incarcerated in Chelan County pursuant to this Agreement shall be transported to Chelan County at the expense of Chelan County and shall be returned, if necessary, to the City by Chelan County personnel at the expense of Chelan County, provided that notice of the necessity of transport is received by Chelan County three (3) business days prior to the time of the expected transport. The City hereby designates its assigned jail commander, or his or her designee, as the official authorized to notify Chelan County of the dates for transport and the specific inmates to be transported. 21. INDEPENDENT CONTRACTOR In providing services under this contract, Chelan County is an independent contractor and neither it nor its officers, agents, or employees are employees of the City for any purpose, including responsibility for any federal or state tax, industrial insurance, or Social Security liability. Neither shall the provision of services under this Agreement give rise to any claim of career service or civil service rights, which may accrue to an employee of the City under any applicable law, rule, or regulation. 22. GENERAL PROVISIONS (a) Severability. In the event any provision of this Agreement shall be determined to be unenforceable or otherwise invalid for any reason, such provision shall be enforced and valid to the extent permitted by law. All provisions of this Agreement are severable and unenforceability or invalidity of a single provision herein shall not affect the remaining provisions. (b) Attorney's Fees. In any claim or lawsuit for damages arising from the parties' performance of this Agreement, each party shall pay all its legal costs and attorney's fees incurred in defending or brining such claim or lawsuit, including all appeals, in addition to any other recovery or award provided by Law; provided, however, nothing in this paragraph shall be construed to limit the parties' rights to any indemnification required under Section 19 of this Agreement. (c) Waiver of Breach. The waiver by either party of the breach of any provision of this Agreement by the other party must be in writing and shall not operate nor be construed as a waiver of any subsequent breach by such other party. (d) Savings Clause. Nothing in this Agreement shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provisions of this Agreement and any statute, law, public regulation, or ordinance, the latter shall prevail but in such Interlocal Agreement Between Chelan County Page 8 of 10 And the City of East Wenatchee Resolution 2015-18 Exhibit A • event, the provisions of this Agreement affected shall be curtailed and limited only to the extent necessary to bring it within legal requirements. C, (e) Ratification and Retroactive Application. Any act consistent with the authority and prior to the effective date of this Agreement is ratified and affirmed by the parties. If this Agreement is fully executed after the commencement of the term provided for in Section 2 above, the terms of this Agreement shall apply retroactively to the start of this Agreement's intended term. (f) Filing. This Agreement shall be filed with the Chelan County Auditor's Office pursuant to RCW 39.34.040. 23. INTERPRETATION This Agreement has been submitted to the scrutiny of all parties and their counsel, if desired, and it shall be given a fair and reasonable interpretation in accordance with its words, without consideration or weight given to it being drafted by any party or its counsel. All words used in the singular shall include the plural; the present tense shall include the future tense; and the masculine gender shall include the feminine and neuter gender. 24. ACCESS TO RECORDS CLAUSE The parties hereby agree that authorized representatives of the parties shall have access to any books, documents, paper, and record of the other party that are pertinent to this Agreement for the purposes of making audits, examinations, excerpts, and transcriptions. All such records and all other records pertinent to this Agreement, and work undertaken pursuant to this Agreement shall be retained by the parties for a period of three (3) years after the final expiration date of this Agreement or any amendments hereto, unless a longer period is required to resolve audit, findings, or litigation. In such cases, the parties may expressly agree by an amendment or separate agreement for such longer period for record retention. Interlocal Agreement Between Chelan County Page 9 of 10 And the City of East Wenatchee Resolution 2015-18 Exhibit A • 25. ENTIRE AGREEMENT This Agreement represents the entire integrated Agreement between the City and Chelan County and supercedes all prior negotiations, representations or agreements, either written or oral. IN WITNESS WHEREOF, the above and foregoing Agreement has been executed in duplicate by the parties hereto and made affective on the day and year first above written. CITY OF EAST WENATCHEE, WA By: Steve Lacy, Mayor ATTEST: City Clerk • DATED: Approved as to Form: City of East Wenatchee Attorney BOARD OF CHELAN COUNTY COMMISSIONERS Ron Walter, Chair Doug England, Commissioner Keith Goehner, Commissioner ATTEST: Carlye Baity Clerk of the Board DATED: Curt Lutz, Director Chelan County Regional Justice Center Approved as to Form: Doug Shae, Chelan County Prosecutor Interlocal Agreement Between Chelan County Page 10 of 10 And the City of East Wenatchee