HomeMy WebLinkAbout1/27/2015 - City Council - City Council Meeting Agenda PacketCITY OF EAST WENATCHEE
REGULAR COUNCIL MEETING AGENDA
JANUARY 27, 2015
6:30 P.M.
RnI.I. C"AI.I.
PLEDGE OF ALLEGIANCE
APPRECIATION AWARDS
Joan Sims, Court Administrator — 20 years
Stephen Strain, Street Maintenance Worker — 5 years
PUBLIC COMMENTS
BUDGET ISSUES
MAYOR'S REPORT
Public Facilities District - update
Community Development Block Grant Projects
DEPARTMENT REPORT(S)
Nick Gerde, Finance Director — Grant Management Policy
Greg Pezoldt, Public Works Director — Baker Avenue Project
CONSENT CALENDAR
1. Consideration of Minutes — Regular Session, January 13, 2015
2. Consideration of Payables
RESOLUTIONS)
3. 15-01-09 A Resolution of the City of East Wenatchee, Washington establishing a policy
regarding the use of city -owned tablets by elected officials. (Devin Poulson, City
Attorney)
ORDINANCE(S)
5. 15-01-05 Second reading of an ordinance updating the penalties for committing an unlawful act
in park by amending Chapter 12.12 of the East Wenatchee Municipal Code.
(Devin Poulson, City Attorney)
• Continued on next page........
,r In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please
s contact the City Clerk at 509-884-95I5 Notification of 3 working days prior to the meeting will enable the City to make
reasonable arrangements to ensure accessibility to this meeting
Pagel of 2
• ORDINANCE(S) Continued
6. 15-01-10 First reading of an Ordinance of the City of East Wenatchee revising the way the City
regulates business licenses by amending Chapter 5.04 of the East Wenatchee
Municipal Code. (Devin Poulson, City Attorney)
*7j
DISCUSSION ITEMS)
COUNCIL REPORTS
EXECUTIVE SESSION
Potential Litigation
ADJOURNMENT
Z i In compliance with the Americans with Disabilities Act, tf you need special assistance to participate in this meeting, please
contact the City Clerk at 509-884-9515 Notification of 3 working days prior to the meeting will enable the City to make
reasonable arrangements to ensure accessibility to this meeting
Page 2 of 2
CITY OF EAST WENATCHEE COUNCIL MINUTES
JANUARY 13, 2015
• REGULAR SESSION OF THE CITY COUNCIL CONVENED
MAYOR STEVEN C. LACY, PRESIDING
JANUARY 13, 2015
6:30 P.M.
ROLL CALL
Mayor Steven C. Lacy
Councilmember George Buckner - Excused
Councilmember Harry Raab
Councilmember Frank Collings
Councilmember Chuck Johnson
Councilmember Wayne Barnhart
Councilmember Sandra McCourt
Councilmember Tim Determg
EMPLOYEES IN ATTENDANCE
City Attorney Devin Poulson
City Clerk Dana Barnard
Community Development Director Lori Barnett
Finance Director/Treasurer Nick Gerde
Public Works Director/City Engineer Greg Pezoldt
Executive Secretary/Accounting Assistant Teresa Allen
Events Coordinator Dan White
Clerical Assistant Shawn Munson
PRESENTATION(S)
Dr. Caren Smith, Veterinarian, Peshastm, WA, Chair of Friends Improving Dog Opportunities (FIDO),
gave a presentation regarding the off -leash dog park being constructed in Wenatchee with an estimated
completion date of 2016. She said she would like to work with the City of East Wenatchee to find a
location for an off -leash park in the East Wenatchee area
DEPARTMENT REPORT(S)
Dan White, Events Coordinator — LTAC Committee recommendations and update
Dan White gave a recap of the Wings N' Wishes event held in December, noting that the event was well
received with approximately 400 people in attendance.
He stated that the Lodging Tax Advisory Committee (LTAC) received an application for funding from
the Wenatchee Valley Sports Council, now incorporated with the Wenatchee Valley Chamber of
Commerce, which have met the required guidelines to receive funds from the East Wenatchee Events
Board (EWEB). The LTAC Committee is recommending appropriating $12,500 with a caveat that
$10,000 goes to the Sports Council, and $2,500 to ensure that East Wenatchee's events are publicized. He
asked Council to accept the LTAC recommendation
Council Action: A motion was made by Councilmember Johnson, second by Councilmember Detering,
to appropriate $12,500 to the Wenatchee Valley Sports Council for tourism and promotional purposes
The motion carved, 6-0
CITY OF EAST WENATCHEE COUNCIL MINUTES JANUARY 13, 2015
Dan White updated the Council on a bid process to hire a DJ for the Cities three car show events He said
two bids were submitted, one from Dale Roth Entertainment and one from Troy Lucus with T-Bone
Entertainment T-Bone Entertainment was selected as the low bidder for all three car show events, which
would save the City $600-$700.
Dan discussed the need for consistency for use of LTAC dollars, possibly for new event ideas that are
relevant to our community. He said with the guidance of the Events Board, they have drafted an
advertisement for the purpose of advertising in newspapers or on the radio in an effort to bring forward
possible new events to be held in East Wenatchee. Dan stated there may be some funds available for this,
but the event idea would have to be presented before the Events Board for approval
Nick Gerde, Finance Director — Preliminary 2014 Financial Report
Finance Director Nick Gerde distributed and reviewed the Preliminary Financial Results for 2014 He
noted that the IRS mileage rate used for employees on City business has changed from 56 cents in 2014,
to 57.5 cents in 2015 He added that he has drafted a Grant Billing Management Policy, which will be
brought before Council for discussion
MAYOR'S REPORT
Mayor Lacy stated he had met with Douglas County regarding the proposed Joint project for the Baker
Street Project He noted that there are some issues of concern, and an update will follow at a future
Council meeting
Mayor Lacy gave information regarding pros and cons associated with our Community Block Grant
Program He said it has been a struggle keeping up with Federal Government requirements relating to
spending money in a timely manner. He has decided we should keep the block grant money, and continue
to work through the process so we can do a better job identifying means of compliance
Mayor Lacy said he has had no response from Mr. Heer regarding the proposed purchase of the 9`h Street
property for the Gateway Project, as he is on vacation. Mayor Lacy said he would contact Mr Heer upon
his return after January 20, 2015
Mayor Lacy met with principals representing the Wenatchee Valley Museum Foundation, staff, and
Mayor Kuntz regarding finding a solution to the problem of valley wide funding for the museum It was
determined that the contribution would range around $120,000 annually for East Wenatchee's
participation He said he had a discussion with Mr Russell, Interim Manager, and they are going to take
the lead on forming a Steering Committee, which Mayor Lacy would serve on. He noted that discussions
will be ongoing before anything is finalized.
Council Assignments for the 2015 Fiscal Year
Mayor Lacy reviewed the 2015 Council Assignments, and made the following Council Assignment
changes.
• Budget Committee — Councilmember Buckner, Councilmember Barnhart, and Councilmember
Raab
0 Mayor Pro Tern — Councilmember Barnhart
CITY OF EAST WENATCHEE COUNCIL MINUTES
JANUARY 13, 2015
• Council Action: A motion was made by Councilmember Raab, second by Councilmember Collings,
nominating Councilmember Barnhart as Mayor Pro Tern for 2015. The motion carried, 6-0.
Regional Events Center Public Facilities District Board of Directors (PFD) — Mayor Lacy was
reappointed, without objection.
Mayor Lacy stated, without objection, that all other assignments will have no changes, and will remain
the same for 2015 as they were in 2014.
Mayor Lacy said Legal Counsel has revised the City Policy Manual based upon issues that came up
during the course of the year He said Staff and himself have reviewed the manual and submitted their
input. The proposed revised Policy Manual will be made available to Council prior to the second Council
meeting in February along with a list that delineates proposed changes, so they can discuss concerns or
issues prior to adoption
CONSENT CALENDAR
Items listed below were distributed to Councilmembers in advance for study and were enacted in one
motion
Council Action: A motion was made by Councilmember Determg, second by Councilmember McCourt,
to approve the Consent Calendar as presented The motion carried, 6-0
• 1 Consideration of Minutes — Regular Session, December 9, 2014
2. Consideration of Payables
i 2014 Payables — As of this date, January 13, 2015, Council does approve
check numbers 42424, 42576 through 42665, and 10091 through 10093
in the total amount of $413,10294. Payables checks 42378, 42404
through 42407, 42484, and 42486 through 42575 were voided.
ii. 2015 Pa_ ay bles — As of this date, January 13, 2015, Council does approve
check numbers 42666 through 42681 in the total amount of $56,012 03
No payables checks were voided
Agreement with Columbia Valley Community Health for Maintenance and
Landscaping of the 9`h Street Garden
PUBLIC HEARING
15-01-01 A public hearing to receive comments regarding extending the interim regulations on
marijuana businesses.
Presented by Lori Barnett, Community Development Director
Mayor Lacy opened the public hearing at 7.35 p m.
Jenny Rickel, Business Consultant representing the Schroeder family, gave input
regarding the I-502 implementation in the City of East Wenatchee She expressed the
Schroeder families concerns about being located in an unincorporated County position, a
. general UGA area. She said they have had several people inquiring about renting a space
for producing and processing marijuana, and they would like to address this Jenny asked
Council to move quickly regarding extending the interim regulations adopted with the
CITY OF EAST WENATCHEE COUNCIL MINUTES
JANUARY 13, 2015
• passage of Ordinance 2014-01 She added that although they are located in the County,
the Counties often adopt the same or similar regulations, and she would like to see this
happen.
Mayor Lacy closed the public hearing at 7:38 p.m.
15-01-02 A public hearing to receive comments regarding the draft 2013 Consolidated Annual
Performance and Evaluation Report (CAPER) The draft 2013 CAPER describes how
the City used the Community Development Block Grant Program funds during the 2013
program year
Presented by. Lori Barnett, Community Development Director
Mayor Lacy opened the public hearing at 738 p.m Hearing no comments Mayor Lacy
closed the public hearing at 7 39 p.m
ORDINANCES
15-01-03 First reading of an Ordinance extending the interim regulations adopted with the passage
of Ordinance 2014-01 pursuant to RCW 35A 63 220 and RCW 36 70A 390 or an
additional six months; adopting regulations on marijuana related uses for period of six
months while the City considers and drafts permanent regulatory controls
Presented by- Lori Barnett, Community Development Director
Mayor Lacy elevated the Ordinance to a second reading, without objection.
Council Action: A motion was made by Councilmember Detering, second by
Councilmember Johnson, to approve and adopt a six month extension of the Ordinance to
extend the interim regulations as previously written The motion carried, 6-0
ORDINANCE NO. 2015-03
An Ordinance of the City of East Wenatchee extending the interim regulations
adopted with the passage of Ordinance 2014-01 pursuant to RCW 35A.63.220 and
RCW 36.70A.390 for an additional six months while the City considers and drafts
permanent regulatory controls; prohibiting medical cannabis collective gardens in
all zoning districts of the city; permitting the production, processing and/or retailing
of marijuana as regulated pursuant to Washington State Initiative No. 502 in
certain commercial zoning districts; providing for severability; declaring an
emergency; and establishing an effective date.
15-01-04 First reading of an Ordinance redefining the meaning of "civil infraction" by amending
Section 1.20 040 of the East Wenatchee Municipal Code.
Presented by Devin Poulson, City Attorney
0 Mayor Lacy elevated the Ordinance to a second reading, without objection
CITY OF EAST WENATCHEE COUNCIL MINUTES
JANUARY 13, 2015
•
17�
0
Council Action: A motion was made by Councilmember Johnson, second by
Councilmember Collings, to approve the amendment, and to further pass the Ordinance
redefining the meaning of "civil infraction" as explained The motion carried, 6-0
ORDINANCE NO. 2015-01
An Ordinance of the City of East Wenatchee redefining the meaning of `civil
infraction" by amending Section 1.20.040 of the East Wenatchee Municipal Code.
15-01-05 First reading of an ordinance updating the penalties for committing an unlawful act in a
park by amending Chapter 12.12 of the East Wenatchee Municipal Code
Presented by Devm Poulson, City Attorney
Mayor Lacy read the first reading of the Ordinance, no action was taken
ACTION ITEM(S)
15-01-06 Approval and adoption of the 2013 Consolidated Annual Performance and Evaluation
Report (CAPER) The 2013 CAPER describes how the City used the Community
Development Block Grant program funds during the 2013 program year.
Presented by Lori Barnett, Community Development Director
Council Action: A motion was made by Councilmember Determg, second by
Councilmember Collings, to approve and adopt the 2013 Consolidated Annual
Performance and Evaluation Report (CAPER). The motion carried, 6-0.
RESOLUTION(S)
15-01-07 A Resolution authorizing the Mayor to sign a Professional Services Agreement with the
Master Gardeners Association of Chelan County for Maintenance and Landscaping of
Japanese Garden
Presented by- Steven C. Lacy, City Attorney
Council Action: A motion was made by Councilmember Barnhart, second by
Councilmember McCourt, to adopt Resolution No 2015-01, and to further authorize the
Mayor to sign a Professional Services Agreement with Master Gardener Association of
Chelan County The motion carried, 6-0
Resolution No. 2015-01
A Resolution of the City of East Wenatchee, Washington authorizing the
mayor to sign a Professional Services Agreement with the Master Gardener
Association of Chelan County.
CITY OF EAST WENATCHEE COUNCIL MINUTES
JANUARY 13, 2015
•
0
15-01-08 Two Resolutions authorizing the establishment of a Health Reimbursement/Voluntary
Employees' Beneficiary Association Plan
Presented by: Nick Gerde, Finance Director
Council Action: A motion was made by Councilmember Determg, second by
Councilmember Johnson, to approve and adopt Resolutions 2015-02 and 2015-03,
authorizing the establishment of a Health Reimbursement/Voluntary Employees'
Beneficiary Association Plan (VEBA) for Law Enforcement and Police Clerical
Employees The motion carried, 6-0.
A Resolution of
establishment of
Association Plan.
A Resolution of
establishment of
Association Plan.
DISCUSSION ITEM(S)
Resolution No. 2015-02
the City of East Wenatchee, Washington authorizing the
a Health Reimbursement/Voluntary Employees' Beneficiary
Resolution No. 2015-03
the City of East Wenatchee, Washington authorizing the
a Health Reim bursement/Voluntary Employees' Beneficiary
15-01-09 A discussion regarding Tablet Computer Use Policy for Elected Officials.
Presented by- Devin Poulson, City Attorney
Devin said the suggested Use Policy has been drafted to address problems that other
Cities have had, and is open for suggestions and discussion
Councilmember Detering expressed concerns regarding restrictions on getting different
types of apps for the tablets. Devin stated he could set all the tablets up with the same
icons and applications, but would prefer not to set up each individual tablet with different
icons or apps chosen by Councilmembers. He said he is available to upload the apps that
need to be on the tablets, and get them the information they need access to.
Mayor Lacy expressed concerns regarding personal use of the tablets, as it opens up
issues related to Public Disclosure Laws
Mayor Lacy stated he has made Devin the contact person regarding the City websrte, but
long term plans are to incorporate this duty as an additional responsibility in the
personnel area, so there is somebody more available to do IT functions here at the City
He noted that in the future he might consider creating a new position in the City that can
deal with IT issues.
Devin stated he will present a final draft Policy at the next City Council meeting for
. adoption and approval, and asked Council to contact him regarding suggested revisions.
1 6
CITY OF EAST WENATCHEE COUNCIL MINUTES JANUARY 13, 2015
• 15-01-10 A discussion regarding revision of the Business License Ordinance.
Presented by. Devin Poulson, City Attorney
No action was taken.
Mayor Lacy advised Council to review the Chapter 5.04 revisions, and if they had any
suggestions they can bring them to the next Council meeting.
COUNCIL REPORTS
Councilmember Johnson expressed dismay with the carpet located in the library at the City Hall, and
would like Council to look at the carpet and make a decision to pursue this issue or not.
Mayor Lacy asked Council if they would like staff to review costs associated with doing repairs in the
library Council agreed. Mayor Lacy asked Public Works Director Greg Pezoldt to research costs for
carpet replacement in the library
Councilmember Barnhart stated he would not be attending the Council meeting on January 27, 2015.
The following reports/minutes were submitted in writing prior to the Citv Council meeting.
• Councilmember Collings — Minutes from the Chelan -Douglas Health District Board of Health
• meeting held on November 17, 2014
• Councilmember Barnhart — Minutes from the Rivercom 911 Administrative Board meeting held
on December 10, 2014
• Mayor Lacy — Minutes from the Wenatchee Valley Transportation Council meeting held on
December 11, 2014.
\J
EXECUTIVE SESSION
Mayor Lacy called a five minute executive session regarding potential litigation at 8 13 p.m. At 8 18 p m.
Mayor Lacy extended the executive session an additional five minutes Council reconvened at 8 23 p.m
Council Action: A motion was made by Councilmember Detering, second by Councilmember McCourt,
to approve the Claim for damages of two vehicle tires in the amount of $400 or less, and to further
authorize the Mayor to sign the Settlement Agreement The motion failed, 3-3 (Raab, Barnhart,
Johnson)
ADDITIONAL ITEM(S)
• A letter to Mayor Lacy from Kazumasa Taneichi, Mayor of Misawa City
ADJOURNMENT 8.25 p.m
Dana Barnard
City Clerk
r�
•
•
OF EAST WENATCHEE
CHECK REGISTER
2015 PAYABLES
27-Jan-15
CHECK NUMBERS: 42682-42684 ; 42705-42726
VOIDED CHECKS: NONE
DEPARTMENT/FUND
AMOUNT
CURRENT EXPENSE 001
$40,157 64
STORM WATER UTILITY 050
$0 00
STREET DEPARTMENT 101
$1,356 52
LIBRARY FUND 112
$143 84
EAST WENATCHEE EVENTS 117
$6,542 50
ST IMP BOND REDMPT FUND #3 202
$0 00
STREET IMPROVEMENT 301
$0 00
lGrand Total All Funds 1 $48,200.50 1
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11
•
Town Toyota Center
Balance Sheet
As of December 31, 2014
TOTAL
ASSETS
Current Assets
Bank Accounts
11000 CASH
777,938 56
11700 ESCROW ACCOUNTS
5,995,830 15
Total Bank Accounts
$ 6,773,768 71
Accounts Receivable
12000 ACCOUNTS RECEIVABLE
229,450 59
Total Accounts Receivable
$ 229,450 59
Other current assets
12009 Allowance For Doubtful Accounts
-1,000 00
12010 Accounts Receivable (AIR) - Taxes
759,029 76
13000 Current Assets
50,472 00
Total Other current assets
$ 808,501 76
Total Current Assets
$ 7,811,721 06
Fixed Assets
17000 CAPITAL ASSETS
40,848,559 56
Total Fixed Assets
$ 40,848,559 56
TOTAL ASSETS
$ 48,660,280 62
•
LIABILITIES AND EQUITY
Liabilities
Current Liabilities
Accounts Payable
20000 Accounts Payable
108,151 88
Total Accounts Payable
$ 108,151 88
Other Current Liabilities
21000 CURRENT LIABILITIES
160,271 32
Payroll Clearing
1671
Total Other Current Liabilities
$ 160,288 03
Total Current Liabilities
$ 268,439 91
Long -Term Liabilities
22000 LONG TERM LIABILITIES
148,507 09
23000 LONG TERM DEBT
53,205,150 12
Total Long -Term Liabilities
$ 53,353,657 21
Total Liabilities
$ 53,622,097 12
Equity
39000 Retained Earnings
-4,543,851 31
39010 Retained Earnings - Restricted
5,440,213 38
39020 Retained Earnings - Capital
-6,992,743 26
Net Income
1,134,564 69
Total Equity
$ 4,961,816 50
TOTAL LIABILITIES AND EQUITY
$ 48,660,280 62
Wednesday, Jan 14, 2015 11 43 15 AM PST GMT-8 - Accrual Basis
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Dec 01 - Dec 31, 2014
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CITY OF EAST WENATCHEE
COMMUNITY DEVELOPMENT DEPARTMENT
271 91h Street NE * East Wenatchee, WA 98802
Phone 509 884 5396 * Fax 509 886 6113
0 LBarnett@east-wenatchee corn
MEMORANDUM
To: Mayor Lacy and City Council
From: Lori Barnett, Director
Date: January 21, 2014
Subject: Strategy for timely use of HUD funds
On January 16, 2014, Mayor Lacy, Greg Pezoldt, and I met to discuss a strategy to use
Community Development Block Grant funds (HUD funds) on an ongoing basis. There
had previously been some discussion regarding whether or not to continue to accept the
annual allocation of HUD funds recognizing the administrative requirements for the
program and the delays that have been experienced in spending down the funds.
It was noted that the city initially accepted the HUD funds in anticipation of using the
money for sidewalk projects. The project list that was developed in 2012 was reviewed
and discussed. It was noted that most of the projects would require a substantial
commitment of city funds to complete The annual allocation has historically been just
over $100,000 and the estimated project costs vary from $83,250 to over $1 million
There was a discussion of partnering the HUD grant with the Transportation Benefit
District (TBD) funds as an additional source of local funding
It was discussed that the city has the ability to pay for a project and then reimburse the
costs using up to 3 years of the annual allocations
There was a discussion of the funds set aside for administration of the program Up to
20% of the funds can be used for administrative activities including salaries and benefits
for staff. In 2010 the city allocated and used the 20% for the preparation of the
Consolidated Plan ($24,329) In 2012, the city allocated and used the 20%. During the
other program years, the city used between 5% and 13% of the annual grant for
administration. Lon explained that the update to the Consolidated Plan would likely cost
about the same as the original plan that was developed in 2010 and the 20%
administrative cap would likely not leave sufficient funds to pay for that project The
remainder of the cost would have to be paid for by the city
The public involvement process for the program was discussed. Lori explained that
HUD requires public involvement including several public hearings at various stages
The Citizen Participation Plan currently has the planning commission as the main body
for soliciting public comment on the use of the funds. The plan could be amended to
use the City Council for all citizen participation activities related to the program
Following the discussion, the Mayor suggested the following strategies:
1 Use the administrative funds for reimbursement of out-of-pocket costs only and
not for staff salaries and benefits. This will increase the amount of funds that
could be available for projects
•
•
0
Memo to Council
HUD Fund Spending Strategy
January 21, 2014
Page 2
2. Continue using the list of sidewalk projects. Identify 5th Street NE (between
Colorado Ave and Eastmont Ave ) as the next project since it connects the
residential area to the schools The 2015 Annual Action Plan would Identify that
project and Indicate that the city Intends to use the pre -award reimbursement
process and utilize 3 years of program funds
3 Amend the 2014 Annual Action Plan to de -obligate some of the funds earmarked
for French Avenue and commit them to the City Hall ADA Barrier removal
project The city could choose to use TBD revenue to fill in the gap in funding
4 Amend the Citizen Participation Plan to replace the planning commission with
the City Council for all meetings and hearings related to the program
administration
In discussing this strategy and the recommendation to continue accepting the annual
grant allocation with Manny Lee at HUD, it was noted that the updated Consolidated
Plan is due this year, prior to the acceptance of the 2015 grant allocation. The 2014
Annual Action Plan amendment referenced as item 3 above will also need to include
allocating funds for that update project
The table below lists the grant allocation by program year and shows the change from
year to year.
Program Year
2010
2011
2012
1 2013
1 2014
Allocation
$124,121
$103,916
$104,275
$118,950
$110,141
Change from Previous Year
1
$ 20,205
$ 359
1 $ 14,675
$ 8,809)
A 5-page worksheet summary of the use of the HUD funds is included with this memo
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C=7-5� 7 Y_ OF ZF � AA , 5 � 172
NICK A. GERDE, FINANCE DIRECTOR
271 91"S'i Ri.,i i NE o EASI Wf NA ['Cl n� i,, WA 98802
ri ►ONI, (509) 886-4507 o i,AX (509) 886-6109
January 21, 2015
To: Mayor and City Council
Subject: Review and Discussion of a Draft Grant Management Policy
Please see the attached Grant Management Policy and associated
attachment of the Grant Application Review Form, in draft form. The
purpose of the policy is to provide an orderly framework for use in
considering a grant opportunity for the City and the normal/usual processes
• to successfully manage the grant. Some or many of the processes
included in this draft policy are currently being followed in the day-to-day
management of grants at the City. This policy merely provides a roadmap
to insure the best level of knowledge and coordination of grant terms,
provisions, and management of any and all grants the City chooses to
participate in.
Upon completion of this review, the final Policy will be presented to the
Council for approval via an appropriate resolution.
Nick Gerde
Finance Director
Attachment: as stated
11
r�
CITY OF EAST WENATCHEE ADMINISTRATIVE POLICY
SUBJECT: Grant Management Policy
Synopsis: The City actively seeks grants that will enhance City services, programs and projects.
The acquisition and subsequent administration of grants is coordinated through the Finance
Department. Approval must be sought from the City's Grants Committee prior to seeking a
grant.
Policy:
1. The City will actively seek grants from public and private sources that will provide
service enhancements, capital asset improvement/development, and/or other forms of
benefit to the City of East Wenatchee and its residents. The Treasurer is responsible for
coordinating the acquisition of grants.
2. Particular emphasis will be placed on seeking grants that will benefit General
Fund, Street Improvements Fund and Storm Water operations. Where possible,
grant proposals/applications will seek both direct and indirect administrative
costs to maximize the financial benefit.
3. When considering applying for a grant, a potential applicant must complete a "Grant
Application Review Form". At a minimum, the review form must describe the proposed
application, including all of the following: Purpose of the grant, status application (new,
renewal, modification), need for the project, effect on or relationship with other City
departments, total cost, match requirement(s), fund account information, reporting
requirements, long and short-term effect on City budget, grant program period,
completion benchmarks, plans for continuation, if any, following grant termination, and
• general benefit to the City. The "Form" is then provided to the Treasurer for
consideration by the Grants Committee.
4. The Grants Committee is comprised of the Mayor and the Treasurer. The Grants Committee
evaluates a proposal to determine its benefit to the City, long and short-term financial
implications, feasibility and compatibility with existing City services and goals. The
review may include evaluations of the amount of funds and resources available,
regulations, sustainability, assurances, compliance, certifications, eligible activities,
reporting and matching requirements. Upon approval by the Grants Committee, the
applicant must then present the proposal to the Budget Committee for approval, and if
approved, to the City Council for approval to submit the grant to the granting agency.
0 5 The applicant is then responsible to arrange for completion of the grant application,
insuring that it conforms to the instructions of the granting agency.
6. The Treasurer works with the applicant to ensure that all appropriate reporting
procedures are established at the outset of any grant contract to support compliance
with applicable grant requirements. The Finance Department coordinates all financial
reporting required by the grantor agency.
7 Unless a grantor agency dictates otherwise, a grant will be billed at least once per
month whenever there is expenditure activity in the previous month related to the
grant. The Finance Department will provide monthly reports to assist in
determination of incurred costs. The department responsible for the grant will work
0 with the Finance Department to insure that paid invoice costs, applicable labor costs
• and other evidence of cost can be accumulated for billing The goal for monthly
billing is the 10`h of the month following the expenditure(s) When grant
reimbursement monthly billing processes require the participation of the grant
manager, the Finance Department will participate accordingly.
8 Storm Water activities at the City are akin to a grant, in that costs incurred are
subsequently accounted for and a request for reimbursement is sent to the managing
entity, the Greater East Wenatchee Storm Water Utility The monthly billing process
requirement of paragraph 7 above will extend to the billing development and
invoicing of costs of Storm Water activity reimbursement requests, both operational
and capital.
• 9. The Finance Department will provide periodic reports from the accounting system to
assist grant managers in reconciliation of expenditure activity and receipts activity in
support of grant billing and administration. The applicant and/or the department
managing the grant will coordinate with the Finance Department to insure that
materials to support subsequent audits by the granting agency or the Washington
State Auditor are accumulated and available for that purpose.
Attachment: Grant Application Review Form
0
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East Wenatchee City Council Report
January 27, 2015
North Baker Avenue
Rnrk rrm inrl
In 2014, East Wenatchee agreed to submit an application for Baker Avenue to compliment the
application made by Douglas County. That application was made and submitted to the
Transportation Improvement Board (TIB). The Baker Avenue project was selected for funding
by the TIB Board on November 21, 2014. The project was estimated to be $2,927,433 at the
time of application. The TIB grant funds are $ 2,488,318 with a 15% match.
The city and County proceeded to re -estimate the city portion of the estimate to incorporate
the need for additional right of way (ROW), the need for some additional retaining walls, and
correct an error in the original estimate calculation. The most current estimate for the city's
project is now $3,274,635. The project funding is summarized below:
Phase
Orig. Est
Rev. Est
Difference
Design
$ 319,715
$ 367,756
$ 48,041
ROW
$ 50,000
$ 210,000
$ 160,000
Construction
$2,131,432
$2,451,708
$ 320,276
Const. Management
$ 213,143
$ 245,171
$ 32,028
Contingency
$ 213,143
$ 0
$ (213,143)
Total
$2,927,433
$3,274,635
$ 347,202
Grant Revenue
$2,488,318
$2,488,318
$ 0
City Funds
$ 439,115
$ 786,317
$ 347,202
Proiect Issues
The TIB is looking for a decision from the City of East Wenatchee to accept the grant for the
Baker Avenue project in a timely manner. This would most likely need to be determined by the
February 10, 2015 Council meeting. In order to make this decision, the City Council will need to
fully comprehend several issues associated with the Baker Avenue project.
The Baker Avenue project has risks to the city (as do all projects). The most immediate issue
would be the probable funding shortfall. Without additional funding, the city could potentially
have to fund the project for an additional $ 347,202 (estimated).
There are other issues that make this project interesting. To construct a proper intersection at
Baker and 19th St NE that will meet future traffic demands, the City will need to acquire new
right of way. This right of way will need to be obtained from the Country Club, the landowner
opposite the Country Club to the immediate west, or most likely both parties.
The acquisition of this particular ROW will most likely be contentious. The possibility strongly
exists that the City would need to initiate condemnation proceedings against one or both
property owners. This potential action would also result in a delay to the original construction
schedule from 2016 to 2017.
Other ROW issues exist on the project corridor. The city currently has unused ROW for most of
the west side of Baker from 151h St NE. Utilizing this ROW will save the city a tremendous
amount of time and money. The use of this ROW also has a potentially adverse impact. It will
result in the loss of on -street parking for this portion of Baker Avenue. While on -street parking
on urban collector routes is not encouraged, it will be an issue for many of the landowners who
currently use it.
Lastly, there are always issues that come up with all projects. Major issues could result in the
need for even more additional costs to the project. These types of risks are involved in almost
every major construction project.
0 Proiect Mitigation Possibilities
There are some potential mitigations to some of these issues.
There is the potential for additional funding for this project. The Chelan -Douglas
Transportation Council will be selecting projects for STP funding later this year. Those funds
could fill in the funding gap if the project was selected.
The TIB has executive authority to fund up to 15% additional grant funds for selected projects.
This decision is commonly determined after bid opening occurs since the funding needs are
more defined at that time. This additional funding is not CERTAIN and carries a risk to the city.
If at the time of bid opening necessary additional funding was denied for any reason, the city
would either have to fund the shortfall with City Funds, or repay the TIB grant and not build the
project. The total of these funds would be for the design and ROW acquisition of the project
that lead up to the project bidding (this is estimated to be around $ 577,756). Our TIB engineer
feels that additional funding would be approved after the bid opening.
The project should realize some economy of scale. The project would most likely be combined
into a larger project with the Douglas County Baker Avenue project. This larger project should
result in overall cost savings from the contractor compared to the engineering estimates
currently used.
Additional cost savings by combining the project may be realized from Douglas County. If the
city and county's projects are combined into one large project, the county will most likely do
the engineering for the entire project (except for the structural design for the Sand Canyon
Creek crossing). Engineering cost estimates are made as a percentage of the project total (15%
for design and 10% for construction management). Douglas County may be able to save
expenses in the design and inspection of the project through economies of scale with their
work. Those cost savings are not known at this time however.
Additional savings may be made by scaling down the ultimate design of the project. If
intersection channelization is eliminated from the design, some of the most contentious ROW
issues would be minimized saving ROW acquisition expenses and time. This design change
would probably need to be approved by the TIB. The decision that they would make with
regard to that design change is unknown.
Conclusions
The Baker Avenue project is a good project and would provide many benefits to the City of East
Wenatchee for our current and future growth needs. The project would complete the entire
Baker Avenue corridor from Yd St NE to the new Eastmont Extension. Sidewalks for school
children, new bicycle lanes, and a stormwater collection system are also a few additional
• benefits that would be offered to our community.
L-1
•
COUNCIL AGENDA BILL #
PRESENTER:
POSITION:
15-09-09
Devin Poulson
City Attorney
CITY OF EAST WENATCHEE
CITY COUNCIL AGENDA BILL
AGENDA ITEM # 3
AGENDA DATE: January27, 2015
DEPARTMENT: Legal
Title: A Resolution of the City of East Wenatchee,
Washington establishing a policy regarding the use
of city -owned tablets by elected officials.
History: The city council has authorized the purchase of tablets for
the use of elected officials. The attached policy is in front
of the city Council for discussion only.
In reviewing use policies from other cities, it becomes
apparent that they have experienced problems with the
following type of behavior:
• elected officials using tablets for personal use,
• elected officials using tablets to violate the Open
Public Meetings Act
• elected officials downloading and using illegal
software
• elected officials using tablets to violate the Public
Records Act
• elected officials introducing viruses into a city's
computer systems.
The attached policy is designed to address and prevent
these type of behavior from occurring within the city of
East Wenatchee.
Exhibits: Resolution 2015-04
Recommended Motion to pass the Resolution as presented.
Action:
FINANCIAL DATA:
Expenditure Required Amount Budgeted Appropriation Required
$0 $0 $0
Page 1 of 2
n
ACTION TAKEN: 1AW QW I WU al 041
Motion Made By: `;UhnSSon Second By: be- (n
Councilmember Collings Councilmember Raab
Councilmember Johnson Councilmember Buckner
Councilmember_McCourt_ _ Councilmember-Detering
Councilmember Barnhart
Passed: S (7 Failed: Mayor Lacy (in case of tie)
A
Page 2 of 2
0
City of East Wenatchee, Washington
Resolution No. 2015-04
A Resolution of the City of East Wenatchee, Washington
establishing a policy regarding the use of city -owned tablets by
elected officials.
1. Alternate format.
1.1. Para leer este documento en otro formato (espaiiol, Braille,
leer en voz alta, etc.), pongase en contacto con el vendedor de la
ciudad al alternateformat@east-wenatchee.com, al (509) 884-9515
o al 711 (TTY).
1.2. To read this document in an alternate format (Spanish,
Braille, read aloud, etc.), please contact the City Clerk at
alternateformat@east-wenatchee.com, at (509) 884-9515, or at
711 (TTY).
• 2. Authority.
2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City
Council to organize and regulate its internal affairs and to define
the powers, functions and duties of its officers and employees.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO
RESOLVE AS FOLLOWS:
3. Adoption. The City Council adopts the City of East Wenatchee Tablet
Computer Use Policy For Elected Officials attached as Exhibit A.
4. Severability. If a court of competent jurisdiction declares any
provision in this resolution to be contrary to law, such declaration
shall not affect the validity of the other provisions of this Resolution.
5. Effective date. This Resolution becomes effective immediately.
Passed by the City Council of East Wenatchee, at a regular meeting
thereof on this day of )2015.
City of East Wenatchee
Resolution 2015-04
Page 1 of 2
The City of East Wenatchee,
Washington
By
Steven C. Lacy, Mayor
Attest:
Dana Barnard, City Clerk
• Approved as to form only:
Devin Poulson, City Attorney
Filed with the City Clerk:
Passed by the City Council:
Effective Date:
City of East Wenatchee
Resolution 2015-04
• Page 2 of 2
Resolution 2015-04 Exhibit A
0 City of East Wenatchee
Tablet Computer ("Tablet") Use Policy
For Elected Officials
1. Purpose.
1.1. The City Council believes that using a city -issued tablet will
reduce costs, reduce the use of paper, streamline the business
processes of the City, and improve the delivery and exchange of
information with citizens.
1.2. This tablet policy sets forth guidelines for the use of a tablet.
2. User Responsibilities.
2.1. Elected officials must adhere to this policy.
2.2. All existing city policies, state law, and federal law apply an
elected official's conduct while using a tablet.
2.3. If an elected official believes someone has compromised the
security of the tablet, he or she must immediately notify the City
• Attorney.
3. Ownership.
3.1. Upon an elected official signing a Tablet Use Agreement, the
City will provide an elected official with a tablet to use for city -
related business. The tablet remains the property of the City.
3.2. At least 14 days before the end of his or her term, an elected
official must return the tablet to the City. If he or she does not
return the tablet by the deadline, the City will garnish the elected
official's paycheck for the purchase price of the tablet.
3.3. An elected official will use due care and caution in the
maintenance and care of the tablet.
3.4. An elected official will keep the tablet password -protected at
all time.
3.5. An elected official will not leave the tablet in a place where it
could be easily stolen, damaged or accessed. If the tablet is stolen
or damaged, the elected official must pay for the cost of replacing
it.
3.6. The City will provide routine maintenance of the tablet
• issued to an elected official.
Tablet Computer ("Tablet") Use Policy
For Elected Officials
Page 1 of 4
Resolution 2015-04 Exhibit A
• 3.7. An elected official may not allow a non -city employee or non -
city official to use or access the tablet.
3.8. If the City receives a request for public records related to an
elected officials use of a tablet or requesting a record that may be
on a tablet, the East Wenatchee Chief of Police of East Wenatchee
may enter an elected official's home, without notice and without a
warrant, to retrieve a tablet.
4. Appropriate Use.
4.1. An elected official may only use the tablet for official City
business. He or she may not use the table for commercial,
political, personal, pornographic, illegal or offensive use.
4.2. An elected official may not add or download software,
programs, or applications without prior authorization from the
City Attorney.
4.3. An elected official must limit any postings, blogging,
messaging, or social media activity to official City sites and
activities and may not use the tablet to post information on a
personal site or on personal, social media.
4.4. An elected official must limit his or her use of the tablet
during public meetings to accessing information solely related to
the business of the meeting.
4.5. An elected official may not use the tablet to communicate
with another individual during a meeting.
4.6. An elected official may not use the tablet as to violate the
Open Public Meetings Act.
4.7. An elected official may not use a tablet to promote or oppose
any political ideals or positions.
5. Records Management.
5.1. All data on a tablet is property of the City. An elected official
has no expectation of privacy in data created, received, or
maintained on the tablet. An elected official may not delete an
original, primary file. The City may access the tablet, saved files,
internet logs, email records, metadata, or any other pertinent
information without notice.
5.2. An elected official must retain all data as required by the
State Attorney General's Local Records Retention Schedule for
Local Agency Records.
Tablet Computer ("Tablet") Use Policy
For Elected Officials
Page 2 of 4
Resolution 2015-04 Exhibit A
5.3. All information on a tablet is public. There is no protection,
and the City will provide no defense, for private or personal files,
data, email, or documents that reside on a tablet.
5.4. The City reserves the right to fully manage and monitor a
tablet, including controlling the data services, cellular services,
device configurations, applications and policies.
6. Software on Device
6.1. The software and applications installed by the City must
remain on the electronic device in usable condition and be readily
accessible. From time to time, the City may add or upgrade
software applications for use by elected officials, which will
require an elected official to return the tablet to the City Attorney
for periodic updates and synchronizing.
6.2. Any software on a tablet is the property of the City and may
only be used in ways consistent with applicable licenses,
trademarks or copyrights.
6.3. If technical difficulties occur or illegal software is discovered,
the electronic device will be restored from backup. The City does
• not accept responsibility for losing any software or documents
deleted due to a re -format and re -image.
6.4. From time to time, the City may add or upgrade software
applications for use by an elected official such that an elected
official may be required to check in his or her tablet with the City
Attorney for periodic updates and synchronizing.
Tablet Computer ("Tablet") Use Policy
For Elected Officials
Page 3 of 4
Resolution 2015-04 Exhibit A
CITY OF EAST WENATCHEE
TABLET AGREEMENT_FOR=ELECT=ED OFFICIALS
The City of East Wenatchee has provided me with a copy of the City's
policy regarding an elected official's use of a city -issued tablet.
I, , have read the policy, I understand the
policy, and I agree to abide by its terms.
Mayor/City Council Member
Date
Tablet Computer ("Tablet") Use Policy
For Elected Officials
Page 4 of 4
0
COUNCIL AGENDA BILL * 15-01-05
PRESENTER:
POSITION:
CITY OF EAST WENATCHEE
CITY COUNCIL AGENDA BILL
AGENDA ITEM * 5
Devin Poulson AGENDA DATE:
City Attorney
1014 d[i1111u1Viil
January 27, 2015
Legal
Title: An Ordinance of the City of East Wenatchee
updating the penalties for committing an unlawful
act in a park by amending Chapter 12.12 of the East
Wenatchee Municipal Code.
History: As currently written, the city code provides too harsh of
penalties for an unlawful act committed in a park. For
example, letting your dog run loose is a misdemeanor,
playing badminton at a place not designated for playing
badminton is a misdemeanor, or littering is a
misdemeanor. The proposed amendments seek to make
the level of punishment more in line with the level of an
unlawful act.
Exhibits: Ordinance 2015-02
Recommended Second reading and passage of the Ordinance.
Action:
FINANCIAL DATA:
Expenditure Required Amount Budgeted Appropriation Required
$0 $0 $0
ACTION TAKEN: �Q S S
Motion Made By: j 0 kr\SCn
Councilmember Collings
Councilmember Johnson
Councilmember McCourt
Councilmember Barnhart
Passed: S Failed:
0 r- 'k Y- 0.0-^ M --101 G -
Second By: cw lirL
Councilmember Raa
Councilmember Buckner
Councilmember Detering
Mayor Lacy (in case of tie)
Page 1 of 1
• City of East Wenatchee, Washington
Ordinance No. 2015-02
An Ordinance of the City of East Wenatchee updating the penalties for
committing an unlawful act in a park by amending Chapter 12.12 of the
East Wenatchee Municipal Code.
Una Ordenanza de la Ciudad de East Wenatchee actualizar las
sanciones por la comision de un acto ilicito en un parque por el que se
modifica el Capitulo 12.12 del Codigo Municipal de East Wenatchee.
1. Alternate format.
1.1. Para leer este documento en otro formato (espanol, Braille,
leer en voz alta, etc.), pongase en contacto con el vendedor de la
ciudad al alternatformat@east-wenatchee.com, al (509) 884-9515
o al 711 (TTY).
1.2. To read this document in an alternate format (Spanish,
• Braille, read aloud, etc.), please contact the City Clerk at
alternateformat@east-wenatchee.com, at (509) 884-9515, or at
711 (TTY).
2. Recitals.
2.1. The City of East Wenatchee ("City") is a non -charter code
City duly incorporated and operating under the laws of the State
of Washington; and
3. Authority. RCW 35A.11.020 and RCW 35A.12.190 authorize the City
Council to adopt ordinances of all kinds to regulate its municipal affairs
and appropriate to the good government of the City.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO
ORDAIN AS FOLLOWS:
4. Amendment. The City Council amends Chapter 12.12 of the East
Wenatchee Municipal Code to read as set forth in Exhibit A.
5. Severability. If a court of competent jurisdiction declares any provision
in this Ordinance to be contrary to law, such declaration shall not affect
the validity of the other provisions of this Ordinance.
City of East Wenatchee
Ordinance 2015-02
Page 1 of 3
• 6. Publication. The City Council directs the City Clerk to publish a
summary of this Ordinance. The summary shall consist of the title of
this Ordinance. The City Council directs the City Clerk to publish a
copy of this Ordinance on the City's website.
7. Effective Date. This Ordinance becomes effective five days after the
date its summary is published.
Passed by the City Council of East Wenatchee, at a regular meeting
thereof on this day of , 2015.
The City of East Wenatchee,
Washington
By
Steven C. Lacy, Mayor
Authenticated:
Dana Barnard, City Clerk
Approved as to form only:
Devin Poulson, City Attorney
Filed with the City Clerk:
Passed by the City Council:
Published:
Effective Date:
isCity of East Wenatchee
Ordinance 2015-02
Page 2 of 3
Summary of
City of East Wenatchee, Washington
Ordinance No. 2015-02
On the day of , 2015, the City Council of the City of
East Wenatchee, Washington approved Ordinance No. 2015-02, the
main point of which may be summarized by its title as follows:
An Ordinance of the City of East Wenatchee updating the penalties for
committing an unlawful act in a park by amending Chapter 12.12 of the
East Wenatchee Municipal Code.
Una Ordenanza de la Ciudad de East Wenatchee actualizar las
sanciones por la comision de un acto ilicito en un parque por el que se
modifica el Capitulo 12.12 del Codigo Municipal de East Wenatchee.
The full text of this Ordinance is available at www.east-wenatchee.com.
• Dated this day of , 2015.
Dana Barnard, City Clerk
• City of East Wenatchee
Ordinance 2015-02
Page 3 of 3
C:
is
COUNCIL AGENDA BILL #
PRESENTER:
POSITION:
CITY OF EAST WENATCHEE
CITY COUNCIL AGENDA BILL
15-01-10 AGENDA ITEM # 6
Devin Poulson
City Attorney
AGENDA DATE:
DEPARTMENT:
January 27, 2015
Legal
Title: An Ordinance of the City of East Wenatchee revising
the way the City regulates business licenses by
amending Chapter 5.04 of the East Wenatchee
Municipal Code.
History: Because of recent changes regulating use of marijuana,
the state's requirement that cities use a state business
license service by 2018, and the budget committee's
decision to increase business license fees, it has become
necessary to amend City's code that regulates business
licenses.
The first significant change adds language to the City's
liability for issuing business licenses to a retail seller of
marijuana.
The next substantive change increases the business
license fee over a period of three years and then ties future
increases to a CPI index.
Another substantive change allows the City Clerk to issue
a business license on an annual basis. Instead of all
business licenses expiring at the same time, the business
license will expire at year from the date it is issue.
The proposed code amendment also changes the penalty
structure for businesses do not pay the license fee on time.
Finally, the last substantive change requires the City to
begin using the state system in 2016. This will require the
City to enter into certain agreements with the state in
2015 in anticipation of making the switch. In anticipation
of this occurring in 2016, the proposed amendment also
Page 1 of 2
•
•
eliminates business license fees charged on amusement
devices, so that the state can know the exact fee is to
charge without requiring additional permission.
The attached amendment is not an ordinance form. Staff
anticipates that members of the City Council will make
comments and revisions before it is presented as an
Ordinance to be enacted.
Exhibits: Ordinance 2015-04 and clean copy of revisions.
Recommended First Reading.
Action:
FINANCIAL DATA:
Expenditure Required Amount Budgeted Appropriation Required
$0 $0 $0
ACTION TAKEN:
Motion Made By:
Councilmember Collings
Councilmember Johnson
Councilmember McCourt
Councilmember Barnhart
Passed: Failed:
Second By:
Councilmember Raab
Councilmember Buckner
Councilmember Detering
Mayor Lacy (in case of tie)
Page 2 of 2
•
City of East Wenatchee, Washington
Ordinance No. 2015-04
An Ordinance of the City of East Wenatchee revising the way the City
regulates business licenses by amending Chapter 5.04 of the East
Wenatchee Municipal Code.
Una Ordenanza de la Ciudad de East Wenatchee revisar la forma en
que la Ciudad regula las licencias comerciales por el que se modifica el
Capitulo 5.04 del Codigo Municipal de East Wenatchee.
1. Alternate format.
1.1. Para leer este documento en otro formato (espanol, Braille,
leer en voz alta, etc.), pongase en contacto con el vendedor de la
ciudad al alternatformat@east-wenatchee.com, al (509) 884-9515
o al 711 (TTY).
1.2. To read this document in an alternate format (Spanish,
Braille, read aloud, etc.), please contact the City Clerk at
alternateformat@east-wenatchee.com, at (509) 884-9515, or at
711 (TTY).
2. Recitals. The City of East Wenatchee ("City") is a non -charter code City
duly incorporated and operating under the laws of the State of
Washington; and
3. Authority. RCW 35A.11.020 and RCW 35A.12.190 authorize the City
Council to adopt ordinances of all kinds to regulate its municipal affairs
and appropriate to the good government of the City.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO
ORDAIN AS FOLLOWS:
4. Purpose. The purpose of this ordinance is to update the City's
regulation of business licenses.
5. Amendment. The City Council amends Chapter 5.04 of the East
Wenatchee Municipal Code to read as set forth in Exhibit A.
6. Severability. If a court of competent jurisdiction declares any provision
in this Ordinance to be contrary to law, such declaration shall not affect
the validity of the other provisions of this Ordinance.
Page 79 of 97
7. Publication. The City Council directs the City Clerk to publish a
summary of this Ordinance. The summary shall consist of the title of
this Ordinance. The City Council directs the City Clerk to publish a
copy of this Ordinance on the City's website.
8. Effective Date. This Ordinance becomes effective five days after the
date its summary is published.
Passed by the City Council of East Wenatchee, at a regular meeting
thereof on this day of , 2015.
The City of East Wenatchee,
Washington
By
Steven C. Lacy, Mayor
Authenticated:
Dana Barnard, City Clerk
Approved as to form only:
Devin Poulson, City Attorney
Filed with the City Clerk:
Passed by the City Council:
Published:
Effective Date:
0
•
Page 80 of 97
Summary of
City of East Wenatchee, Washington
Ordinance No. 2015-04
On the day of , 2015, the City
Council of the City of East Wenatchee, Washington approved Ordinance
No. 2015-04, the main point of which may be summarized by its title as
follows:
An Ordinance of the City of East Wenatchee revising the way the City
regulates business licenses by amending Chapter 5.04 of the East
Wenatchee Municipal Code.
Una Ordenanza de la Ciudad de East Wenatchee revisar la forma en
que la Ciudad regula las licencias comerciales por el que se modifica el
Capitulo 5.04 del Codigo Municipal de East Wenatchee.
The full text of this Ordinance is available at www.east-wenatchee.com.
0 Dated this day of , 2015.
Dana Barnard, City Clerk
0
Page 81 of 97
L6 10 Z8 a6ed
•
•
lUelq dal AIleuoi}ua;ui aSed siyl
Chapter 5.04
BUSINESS LICENSE FEES
Sections:
5.04.010 PurposeDie nse Application Fee-.
5.04.020 Definitions.
5.04.030 Liability for Damages .
5.04.040 Persons subject to tax.Business leeated outside eity hmaks.
5.04.050 Business located outside city Rmits.Exemptie
5.04.060 AExem tions. .
5.04.070 Applicability of other ordinances. .
5.04.080 Basic license fee.Faihwe to pay _ Penalty.
5.04.090 Ter .
5.04.100 Failure to pay — Penalty.
5.04.110 License constitutes debt to city.Deleted.
5.04.120 Review of exempt organization businessTeddlers
selici#era.
5.04.130 Peddlers and solicitors. .
5.04.140 Ripht to refuse to issue license.
5.04.150 Issuing official.V49latien Penalty;
5.04.160 Violation — Penalty.
5.04.010 Purposes.
By enacting this Chapter, the City is exercising its power to license for
regulation and for revenue.
5.04.020 Definitions.
In construing the provisions of this chapter, the following definitions
apples
A. "Business" means all activities, occupations, trades, pursuits or
professions located and/or engaged in, within the city, with the
object of gain, benefit or advantage to -the taxpayer, or to another
person or class of persons, directly or indirectly. Each business
location is a separate business.
B. "City" means the City of East Wenatchee, its officers, its
• employees, and its agents.
Page 83 of 97
L6 10 b8 96sd
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JO Saainaas spoo •jo 4ijun aq4 aa4uuaun 'o45!jqnc1 Jqj 4suiu u
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u a4uaaa 4ou saop 4t0 ap aasuaatj u 64 asuaoij ssauisnq -eJBUIn88l Ag •Q
415 aq4 •jo pucl aq4 uo Ja4cluq5 siij4 •jo 4u0uiaoa0•jua ao u01ju4uauiaj uii
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ui JO uosuaa q ao aapap spp •jo suoisi•AO.z 0114 ggTM j uioo 04 aasuaoij
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a04upuutu qou puu DeU0149.13sip si aa4utjo
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Suiaojaa oijm ao aapunaaaij asuaaij ssauisnq u anutj 64 paain as
si oijm ao ssauisnq ui sa u ua oijm uosaacl We Suuauz «aa u xuy„ •g
4tun u su upou sjunptAiput JO cinoiz 1u--u ao Xppos 4sna4
ssauisnq uu uioo -joo4s 4uio gnjo aan4uaA 4uio 94u4sa TsnaI
'Xz)4cLnj3jueq ui 554sna4 aau issu aaniaaaa uolquioossu UopujocLJOD
uu uioa itjsaau�au uiaij junptAipui uu suuauz «uosaad„ •Q
,ssauisnq
ijons ui4onpuoa Su oijgn atp 64 4no SOAIOSuia114 pjOtj sao4upm ij
aij4 uatjM ssauisnq u ui4upm ij Su jjaM Su 'SJE)AXOCt asitjouu.zj
ao a4uao aoo •jo asiaaaxa aq4 osju puu ssauisnq uu ui uinupuoo
• ao ZUT4Dnpuoa uiauauzuioo suuaui "ssauisnq ui 2umunuall •�
•
•
•
A.
to tremsaet,
> persons,
eempany,
ition >
direetly or
> within
emermise,
the
eity
engage
limits,any
m or e
trade,
on, eithe
,
first
lieense
fee,
by
without proeuring
sueh
and paying
sueh
as set
B. AW business
between July Ut
eemmeneing
Deeember Mat
operation
of eaeh year
its
and of each
year sh&R,
upon eommeneement and
appheatien for business
lieense, pay
their business heense fee based
C. For any business ee x eper-atien en January lot of eaeh year -
top
Page 85 of 97
L6 30 98 96ed
essouisnq ui 2ui2u2ua uosaad4 1Iouo moat
�a a� palioo ITIM puu uocin satnal Allo OTIJ, `go s4f
•xBj of loafgns uosaaa offo-to'9
1
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RS�SI�• �lSl p�l��•
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fll�lS.<SI ��ISl RS1i
SIS • i
40 or eemyneFee
in the city an annual license fee for the privilege of
engaging in business activities within the city limits. a . 99-' `' § 1,
•
E
5.04.0540 Business located outside city limits.
Unless otherwise exempt, this chapter covers and applies to any
business located outside the city that engages in some business activity
inside the city limits. (Ord. 99-' `' § 1, ' 999; Ord. 305 § 4, , 9
5.04.0650 Exemptions.
The provisions of this chapter do not apply to the following` persons,
sales, or servicesT-he-provisions Af-thiseh-apter shall not apply to the
Ule g, exeeptasother ided
here'
A. A governmental entity including public and private elementary,
secondary, high schools, and universities;
B. A person who delivers newspapers or periodicals;
C. A person soliciting orders from retail establishments for the
delivery and sale of goods, wares and merchandise to retailers for
resale unless located within the City;
D. A person or organization conducting a nonprofit enterprise when
the enterprise is operated without private profit, for a public,
charitable, educational, literary, fraternal or religious purpose;
E. A person under the age of 18 engaged in babysitting;
F. A person selling his or her own produce;
G. A person that the City is forbidden to tax by law; and
H. A person engayed in the casual sale of items of personal property
Page 87 of 97
L6 10 88 96ed
•
•aaj osaaaq oisug Ot80•-p0•g
•AItniIou aujnoipud Imp uo 2uiAaauo aoj ptud ao pasuyind
aq o4 paainbaa aaj asuaoij ao xuj aagjo Suu ao 2uijquzu2 `ogaaaul
pa4tuzij os 4ou T42noupju `Sjaujnoi4aud `sasuaoij ao saaj `saxu4 o4 2upujaa
X413 alp jo saouuutpao aag4-o ,9uu
gglm j uzoo gsnux asuaoij ssauisnq u ujuiu4go uzoaj pad uzaxa uosiact
•saaIIBmpao aai{4o jorgq�ddV 097L0•ip0•g
•
0 •s4lun aamaj ao antJ sumo OTIM paojpuuj V •I
•
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•
A. Unless it is otherwise provided by provision in a section providing for
the licensing of a special, named, enumerated or specific business or
activity, the annual basic license fee is shall be -measured by the
number of employees of each business at the time it applies for a
license. , based upen the ,.,.,comer of employed individuals virvT'c'crne ist
This
license fee is a basic fee for doing and conducting business within the
city limits. Any other section of this chapter or any ordinance of the city
requiring a license or tax for conducting a specific and named activity is
shall addition to this basic license fee. There is "ti��no set-off
or credit given for this basic license fee unless such ordinance or section
of ordinance so allows. The basic license fee rates are as follows:
Number of
Employees
2015
2016
2017
0-1-2
$30
$40
$50
3-5
$35
$45
$60
6-12
$75
$90
$110
13-25
$135
$145
$155
26-50
$235
$245
$260
51 and over
$350
$375
$400
Page 89 of 97
L6 10 06 a6sd
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410 atl41I41m u014uaa 000 ui @XAaas 2UlSU9Xlj ssautsng a4ulS atp Xq
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'99I0Z; I aunuuP OA1430jja
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9111 4u Ilnl ut asuaotl ssautsnq u aoj aaj aq4 A-ed 4snuz luuotj u uV •0
•aujlop alogm gsaauau ally 64 an papunoa
sggUO-L z anlann4 ZU!P@900-TCL aq4 aoj not all uugan jsaAk aill aoj szgsipp
a5quza4aS 64 aaquzajaS (M-IdD) Sa0'31a0M IuoIJOID puu saauaua a urn
uugan jo xapul aoua aauznsuoo S'!1 Oqj JO %00I AqDDJ asuaatl oisuq
0114 asuaaout lltnn 410 Oq4 aua uoua Jo I aunuup uo Slog I aunuvr
u1UU1 ag 'U(0861 `
* I nrovidinLy that no change in ownership, character of business or location
is indicated. If such change is indicated, a new application shall be
submitted and fees paid.
5.04.10090 Failure to pay — Penalty.
A. The penalty for failing to pay the business license fee when due is
There is established a penalty to be added to e-A e h b usiness keense for -
failure to pay sueh business heense within 45 Elays afti-&-p the due date.
The due date shall be prior to eammeneing business or any new
business havin., --slybeen in operation in the prier year. Sueh
„e alt., percent of the basic license fee.
B. The penalty for failing to pay the business license fee within 30 days
of its due date is 40 percent of the basic license fee.
C. The penalty for failing to pay the business license fee within 90 days
of its due date is 60 percent of the basic license fee.
D. The penalty for failing to the business license fee within 120 days of
its due date is 100 percent of the basic license fee.
E. The penalty for failing to pay the business license fee within 150
days of its due date is revocation of the business license.
F. The City may also impose the penalties set forth in Faibai-e to pay
sueh fee and -penalty by Septembeir 15th will Fesult in the impesitiOn Of
an additional 1.5 pereent of the tetal due peF month until paid. Fees
and assessed penalties not paid in full by Deeember 31st of lie--'.,.
year, will be g-Founds for denialef the appheation and/or imposition a
penalties as provided in EWMC 5.04.16,50. Ord. 99- 2 § 1, 1999; OFd.
5.04.110 License constitutes debt to city.
A license fee due or unpaid under this chapter, and all penalties
thereon, constitutes a debt to the city, and may be collected by court
proceeding in the same manner as any other debt in like amount. This
remedy is in addition to all other existing remedies.
* I 5.04.120090 Review of exempt organization business.
Page 91 of 97
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IunuuV pain 4sui S41 Jo nctoo u apniout Ijutls u011urtuuM10 gtjoact_uou
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ilutls uotjuotlddu dons •3Iaalo A410 atiq g2noag4 S410 atp o4 asuaoii ssautsnq
u aoj uot4uxjddu a3luuu Ilutis uosaad ao uopmuu&ao bons `sapint4ou
2utstuapunj �utpnlout `S4tnt4ou ssautsnq "u 2utouauuuuoo 04 aotad •V
•suotsinipgns luxillod sot jo Auu ao aju4s aip Aq paatnbaa su
ao A41a alp jo saouuutpao jo suopoas ao saouuutpao aaipo ut patloads su
4daoxa 4duuaxa-aq-7 oslu ttuqs st uot4urtuu2.io 4duuaxa uu Aq �4tn143u bans
uo 2utAaauo aoJ 99J XUV •sa141n140u puu suopurtuu2ao 2utstuapunj puu
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Page 93 of 97
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C. The City will not issue a ; provided, that no license shall be issued to
any person desiring to sell his wares from a permanent position or
location unless the police chief and the community development director
approve, in writing the position or location_ shall have -hp—p-n- -fi- -
approved in writing bythe e ty r,,i;ee-ehie=-a �'�e-eemmunity
development direeter. (Ora oo_, -2 § 1, 1-999; 305 § 13, ,�0
5.04.1430 Right to refuse to issue license.
A. The Citv Clerk may refuse to issue a business license to a person if
he or she The -issuing effie a may, 4 he deems it best for the welfare of
the citizens and inhabitants of the city. If the City Clerk -refuses to
issue a license to a person, that person may not and the peFsen so
re f, se shall not engage in any business within city limits.f ,, r hie
heense as herei teE�uTress been reAtsed.
B. If the Citv Clerk refuses to issue a license, the aggrieved person ma
teappeal the decision of the city clerk to the city council. The aggrieved
person must file the appeal, in writing, with the City Clerk within ten
days of receiving notice of the decision not to issue a Sueh appeal shall
Of fef4H S--AI telkeense. Thelicense. The city council must preview the
appeal within 30 days of filing.applieation and the Teasens- for the
to heense within 30 days from the d-Ate of the r-eeeipt of the
r tiee „f appeal.
C. Upon a hearing of the facts, the city council has Su -All then have the
right to either uphold the refusal or accept the application for license
upon payment of the basic license fee and any other tax or license
imposed upon such business. The council must make its decision within
30 days of the date of their review at a city council meeting.
D. The parties are he bound by the decision of the council, subject
to the right of appeal to the superior court of the state of Washington,
Douglas County. (Ord. 9942 § 1, 1999; Ord. 305 § 14, 1980
Page 95 of 97
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Adjournment
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