HomeMy WebLinkAbout11/12/2014 - City Council - City Council Meeting Agenda Packet•
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ROLL CALL
PLEDGE OF ALLEGIANCE
PRESENTATION
CITY OF EAST WENATCHEE
REGULAR COUNCIL MEETING AGENDA
NOVEMBER 12, 2014
6:30 P.M.
Wenatchee Valley Chamber of Commerce Board of Directors Mike Wade, Jeff Lang, and Dr. Peter
Rutherford - update on the organization
PUBLIC COMMENTS
BUDGET REPORT
DEPARTMENT REPORT(S)
MAYOR'S REPORT
CONSENT CALENDAR
1. Consideration of Minutes — Regular Session, October 28, 2014
2. Consideration of Payables
PUBLIC HEARING(S)
3. 14-11-01 A Public Hearing to consider a request submitted by Jose F. & Vera H. Salas to defer
the design and installation of required public improvements including stormwater
management systems, curb, gutter, and sidewalks associated with their 2-lot short plat
application. The subject property is located at 60 N. June Avenue.
ACTION ITEM(S)
4. 14-11-02 Bid decision regarding the City Hall Sidewalk Project (Greg Pezoldt, City Engineer)
5. 14-11-03 Approval to reimburse Robert Merrill for invoices paid for materials provided for
maintenance and general well-being of the Japanese Garden under his maintenance
contract. (Nick Gerde, Finance Director)
Continued on next page...........
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contact the City Clerk at 509-884-9515. Notification 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting.
Pagel of 2
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DISCUSSION ITEMS)
6. 14-11-04 A discussion regarding the purchase of tablets for all Councilmembers. (Tim
Detering, City Councilmember)
COUNCIL REPORTS
EXECUTIVE SESSION(S)
(3) Contract negotiations
ADJOURNMENT
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please
contact the City Clerk at 509-884-9515. Notification 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting.
Page 2 of 2
CITY OF EAST WENATCHEE COUNCIL MINUTES
OCTOBER 28, 2014
16 REGULAR SESSION OF THE CITY COUNCIL CONVENED
MAYOR STEVEN C. LACY, PRESIDING
OCTOBER 28, 2014
6:30 P.M.
ROLL CALL
Mayor Steven C. Lacy
Councilmember Tim Detering
Councilmember George Buckner
Councilmember Chuck Johnson
Councilmember Frank Collings
Councilmember Harry Raab
Councilmember Sandra McCourt
Councilmember Wayne Barnhart
EMPLOYEES IN ATTENDANCE
City Attorney Devin Poulson
City Clerk Dana Barnard
Police Chief Randy Harrison
Finance Director/Treasurer Nick Gerde
Public Works Director/City Engineer Greg Pezoldt
Municipal Court Judge Chancey Crowell
Executive Secretary/Accounting Assistant Teresa Allen
Clerical Assistant Shawn Murison
PUBLIC COMMENT(S)
Mayor Lacy gave a special welcome to Boy Scout Troop 1154 who attended the Council meeting as part
of earning a Merit badge. The Troop was led by Mr. Rob Merrill.
BUDGET REPORT
Nick Gerde, Finance Director — Budget Committee report from the October 23, 2014 Budget Committee
meeting.
Finance Director Nick Gerde distributed and reviewed the Minutes from the October 23, 2014 Budget
Committee meeting.
Mayor Lacy responded to a recommendation by the Budget Committee to increase the monthly
Councilmember Remuneration from $550 to $600 per month, noting that this should be included in the
2016 Salary Ordinance during the budget process in 2015 rather than at this time. He recommended
Council have an Ordinance prepared for a salary increase for those being elected or reelected taking effect
in 2016.
Council Action: Motion was made by Councilmember Johnson, second by Councilmember Detering to
authorize drafting an ordinance to increase the monthly Councilmember Remuneration from $550 to $600
IS per month effective 2016. The motion carried, 6-1 (Raab)
As a response to questions related to a recommendation to increase business license fees, Nick noted that
he would give a report at the next Council meeting regarding his findings from other regions.
CITY OF EAST WENATCHEE COUNCIL MINUTES OCTOBER 28, 2014
• Mayor Lacy stated that a transfer would take place by the end of 2017 where the State of Washington
would become responsible for billing and collecting business licenses for the City of East Wenatchee, and
he feels that the transfer would be a direct benefit to business owners.
Mayor Lacy noted a language correction to the Budget Committee meeting minutes in Paragraph #5. He
noted the word "feasibility" should be changed to "design".
Finance Director Nick Gerde distributed and reviewed a City of East Wenatchee Administrative Policy
report, with the Subject: Grants Application and Administration.
City Attorney Devin Poulson noted a language correction in the Administrative Policy report, Paragraph
#3. He noted the word "RCA" should be changed to "applicant or grant sponsor".
DEPARTMENT REPORT(S)
Nick Gerde, Finance Director — Preliminary Budget for 2015
Finance Director Nick Gerde distributed and reviewed the 2015 Preliminary Annual Financial Budget.
He explained certain expenditures, revenue, utility tax, fees, and percentages of costs associated to the
City.
Mayor Lacy inquired whether or not the Capital Expenditure of $450,000 associated with the Gateway
Project should be included under the 2015 Budget Assumptions & Highlights list of projects scheduled
for 2015, under #3 of the Preliminary Budget report. Finance Director Nick Gerde indicated that it has
been included in the 2015 Budget.
MAYOR'S REPORT
Mayor Lacy noted that he has a meeting on October 30, 2014 with Mr. Heer, owner of the property
located at 9`h Street and Valley Mall Parkway, to discuss the letter he had sent regarding the post purchase
of that property, and he will report the outcome back to Council after that takes place.
Mayor Lacy said he proposes to take action in the near future to discontinue receiving Community
Development Block Grant funds, as the detriment far exceeds the benefit regarding the ability of the City
to comply with the requirements of Housing and Urban Development associated with those funds.
Therefore, it is not feasible to continue taking that grant beyond what we already have committed to
current projects. Councilmember Johnson requested that if we get to that point we should notify our
Congressional Delegation in written communication to let them know why we chose this. Mayor Lacy
agreed.
Mayor Lacy noted that Tuesday, November 11, 2014 is Veteran's Day. Therefore, the next Council
meeting will be held on Wednesday, November 12, 2014.
Mayor Lacy gave Council an update regarding the Annexation Agreement with Douglas County, and
noted that the next opportunity to opt out will be July of 2015. He recommended that we do not continue
with that Agreement, due to the fact, that from a financial standpoint it does not continue to benefit the
City. City Attorney Devin Poulson noted that the Pre -Annexation Agreement is located on the City's
website for review.
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CITY OF EAST WENATCHEE COUNCIL MINUTES
OCTOBER 28, 2014
iMayor Lacy said that he serves on the Board of Directors at the Town Toyota Center (TTC). He reported
that the TTC operates at a bit of a loss. However, there is set aside .333% of the tax being collected to
cover any losses, which has more than covered the deficit.
Mayor Lacy noted that Brenda Abney, Wenatchee Valley Museum & Cultural Center Director, is
stepping down. He said the Museum may be turned over to the Foundation and would not have any City
employees. He said it would depend on what the City of Wenatchee wants to do in terms of contributing
toward a Regional Plan for operation of the Museum.
CONSENT CALENDAR
Items listed below were distributed to Councilmembers in advance for study and were enacted in one
motion.
Council Action: A motion was made by Councilmember Raab, second by Councilmember Johnson, to
approve the Consent Calendar as presented. The motion carried, 7-0.
1. Consideration of Minutes — Regular Session, October 14, 2014
2. Consideration of Payables and Payroll
i. 2014 Pa,, a� — As of this date, October 28, 2014, Council does approve
check numbers 42096 and 42099 through 42159 in the total amount of
$116,318.68. Payables check 42089 was voided.
ii. 2014 August Payroll — As of this date, October 28, 2014, Council does
approve check numbers 41908 through 41930, 41969 through 41970,
41971 through 42009, and direct deposits on 9/16/2014 and 10/1/2014 in
the total amount of $379,574.24. No payroll checks were voided.
PUBLIC HEARING(S)
14-10-02 A public hearing regarding property taxes in the proposed 2015 East Wenatchee Budget.
Presented by: Nick Gerde, Finance Director
Mayor Lacy opened the public hearing at 7:40 p.m.
Finance Director Nick Gerde reviewed Ordinance Options A, B, and C.
Mayor Lacy closed the public hearing at 7:43 p.m.
ORDINANCES)
First Reading — Option A, B, and C
14-10-03 A — An Ordinance of the City of East Wenatchee authorizing the regular property tax
levy, and authorizing any increase which may be allowed in the amount under new
construction, improvements to property and the State assessed property provisions of
State Law.
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Presented by: Nick Gerde, Finance Director
CITY OF EAST WENATCHEE COUNCIL MINUTES
OCTOBER 28, 2014
• B — An Ordinance of the City of East Wenatchee authorizing the regular property tax
levy to be collected in 2015, an increase of one percent in the regular property tax levy,
and authorizing any increase which may be allowed in the amount under new
construction, improvements to property and the State assessed property provisions of
State Law.
Presented by: Nick Gerde, Finance Director
C — An Ordinance of the City of East Wenatchee authorizing the regular property tax
levy to be collected in 2015, an increase available from the previously banded capacity,
an increase of one percent in the regular property tax levy, and any increase which may
be allowed in the amount under new construction, improvements to property and the
State assessed property provisions of State Law.
Presented by: Nick Gerde, Finance Director
Mayor Lacy elevated the Ordinance to second reading, without objection.
Council Action: A motion was made by Councilmember Johnson, second by
Councilmember Detering, to adopt Ordinance No. 2014-12 option B, authorizing the
regular property tax levy to be collected in 2015, an increase of one percent in the regular
property tax levy, and authorize any increase which may be allowed in the amount under
new construction, improvements to property and the State assessed property provisions of
. State Law. The motion carried, 7-0.
Ordinance No. 2014-12
An Ordinance of the City of East Wenatchee, Washington, authorizing the regular
property tax levy to be collected in the 2015 tax year, an increase of the allowable
one percent, and increases which may be allowed in the amount under new
construction, improvements to property and the State assessed property provisions
of State Law.
14-10-04 First reading of an Ordinance of the City of East Wenatchee, Washington, amending
Ordinance Number 2013-13, as amended, which set the East Wenatchee Budget for 2014.
Presented by: Nick Gerde, Finance Director
Mayor Lacy elevated the Ordinance to second reading, without objection.
Council Action: A motion was made by Councilmember Detering, second by
Councilmember Buckner, to amend Ordinance Number 2013-13 setting the East
Wenatchee Budget for 2014. The motion carried, 7-0.
Ordinance No. 2014-13
An Ordinance of the City of East Wenatchee, Washington, amending Ordinance
• Number 2013-13 which set the City of East Wenatchee 2014 Budget.
CITY OF EAST WENATCHEE COUNCIL MINUTES OCTOBER 28, 2014
• ACTION ITEMS)
14-10-05 Grant Amendment No. 2 — Department of Ecology Grant G1100219, 3`d Street NE Storm
Water Retrofit, extending the expiration date to June 30, 2015.
Presented by: Greg Pezoldt, Public Works Director
Council Action: A motion was made by Councilmember Barnhart, second by
Councilmember Collings, to authorize the Mayor to sign Grant Agreement No. 2 for
Grant Agreement GI 100219 extending the expiration date to June 30, 2015. The motion
carried, 7-0.
COUNCIL REPORT(S)
Mayor Lacy noted the, 3`d Quarter-2014 report from Wenatchee Valley Animal Control was included in
the packet regarding activity. He said they are requesting a substantial increase in Humane Society fees
for animal control without any justification, so we have asked them to provide more justification, and he
will bring that proposal back to Council when completed.
Councilmember Johnson stated that the AWC Convention will held in Wenatchee in June of 2015.
Mayor Lacy stated there was an article in The Wenatchee World regarding Wenatchee's decision to
implement a fireworks ban, but they have not made that decision yet. He asked Council if they were
interested in a ban on fireworks for East Wenatchee. Councilmembers requested inviting the Douglas
• County Fire Chief and Fire Marshal attend the meeting and come here and give a report.
a cussio a arding
B art sug `d also
The following reports/minutes were submitted in writing prior to the City Council meeting.
• Councilmember Collings — Minutes from the Board of Health Chelan -Douglas Health District
meeting held on September 15, 2014, and a report titled "What You Need to Know About Ebola".
ADJOURNMENT 8:00 p.m.
Dana Barnard
City Clerk
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E
CITY OF EAST WENATCHEE
CHECK REGISTER
2014 PAYABLES
12-Nov-14
CHECK NUMBERS: 42160-42161 ; 42186 thru 42225
VOIDED CHECKS: 42147
DEPARTMENT/FUND
AMOUNT
-----------
CURRENT EXPENSE 001
STORM WATER UTILITY 050
STREET DEPARTMENT 101
$65,008.56
$3,941.61
$6,005.24
LIBRARY FUND 112
$6.16
EAST WENATCHEE EVENTS 117
$213.27
ST IMP BOND REDMPT FUND #3 202
158045
STREET IMPROVEMENT 301
$116,469.83
Grand Total All Funds
$349,689.67
0 _ 1 Fund Transaction Summary
I Transaction Type: Invoice
L—tFiscal: 2014 - November - First November 2014
DescriptionFund Number i
001 Current Expense $65,008.56
050 Storm Water Utility $3,941.61
101 Street Department $6,005.24
112 Library Fund $6.16
117 East Wenatchee Events Brd Fund $213.27
202 ST Imp Bond Redempt Fund #3 $158,045.00
301 Street Improvement Fund $116,469.83
Count: 7 $349,689.67
0 Printed by EASTWENATCHEE\ASchulz on 11/5/2014 10:42:06 AM Page 1 of 1
East Wenatchee - Fund Transaction Summary
171
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November 10, 2014
Mayor Lacy, City Council, & City Clerk,
This is a formal request from Councilmember George Buckner to be excused from our regularly
scheduled City Council meeting held on Wednesday, November 12, 2014, as he will be unable to
attend.
Thank You,
Shawn Murison
•
CITY OF EAST WENATCHEE
CITY CLERK'S OFFICE
271 NE 9TH STREET * EAST WENATCHEE, WA 98802
PHONE (509) 884-9515 (TTY: 711) * FAX (509) 884-6233
Memo
To:
City Councilmembers, Mayor Lacy, Dana Barnard
From:
Chuck Johnson
Date:
October 29, 2014
Re:
November 12, 2014 City Council Meeting
This is my official communication to notify the City Council that I will not be there for
the 11/12/14 meeting. I ask to be excused.
Thanks,
Chuck Johnson
•
Dana Barnard
0,rom: Shiloh Schauer <Shiloh@wenatchee.org>
Sent: Wednesday, November 05, 2014 3:35 PM
To: Dana Barnard
Subject: November 12th City Council Meeting
Dana,
Members of the Wenatchee Valley Chamber Board of Directors would like to come and present an update on the
organization to the East Wenatchee City Council on November 12`h. Would it be possible for them to be placed on the
agenda for that evening, or would it be better for them to address the Council during its public comment time?
Those I know for sure who will be speaking on behalf of the Chamber are Mike Wade, Jeff Lang, and Dr. Peter
Rutherford. Thank you for your assistance. Please let me know if there is any other information I need to provide you, or
pass along to the members of the Chamber Board.
Best,
Shiloh Schauer
Executive Director
Wenatchee Valley Chamber of Commerce
1 S. Wenatchee Avenue I Wenatchee, WA 1 98801
p: 509.662.21 16
&e invite you to choose this place; to visit, to explore, or to stay.
41/) bo-� d V" --) (y'&k
CITY OF EAST WENATCHEE
NICK A. GERDE, FINANCE DIRECTOR
271 9-1 STREET NE • EAST WENATCHEE, WA 98802
PHONE (509) 886-4507 • FAX (509) 886-6109
November 7, 2014
To: Mayor & Councilmembers
Subject: City Federal Funds Spending over $500,000 for 2014
Please be advised that the City has spent over $500,000 in federal monies
during 2014. Exceeding this spending threshold results in the City's
requirement to "have a single audit conducted in accordance with the
`Scope of Audit' section in the Circular". The Circular refers to the "Federal
Office of Management and Budget Circular A-133 Single Audit Report".
In addition, the City is required to notify the State Auditor's Office as soon
as the City reasonably knows of this single audit requirement. As noted
below, I am providing a copy of this letter to the State Auditor in the local
Wenatchee office who is currently responsible for our audit examinations.
The primary purpose of the notification includes allowing the SAO adequate
time to plan for the resources to complete the audit and report by the
deadline.
As always, I will keep you apprised of the progress in completing this
requirement.
Nick A. Gerde
Finance Director
cc. Devin Poulson, City Attorney
Jeremy Bonner, State Auditor, Wenatchee Audit Team Office
•
CITY OF f -- - T"WENMORE
NICK A. GERDE, FINANCE DIRECTOR
271 9T" STREET NE • EAST WENATCHEE, WA 98802
PHONE (509) 886-4507 • FAX (509) 886-6109
November 4, 2015
To: Mayor and City Council
Subject: Costs of City Hall Apportioned to the Library Operation
The "Building Use and Maintenance Agreement" with the North Central
Regional Library District expires at the end of this year. The agreement
provides for the Library District to "reimburse for janitorial, repair and
maintenance expenses".
0 The question has been raised about the "real" costs to the City for the
space and activities of the Library operation, and whether the annual fee
paid by the District to the City is adequate to offset those costs. The
process to determine those costs is very typical because it is "bread and
butter" in establishing rent and lease rates for commercial office space.
There are cost factors in the private sector that the City does not regularly
incur, such as depreciation and interest expense, but the City does account
for the direct costs of maintaining City Hall in the "Central Services
Department" of the General Fund.
Based upon instructions from the Mayor, I have collaborated with the City
Attorney and City Engineer and developed a cost accounting basis to
determine total and allocated costs.
Please see the attached schedule. As noted in the green highlighted lines,
the 2015 forecast costs for maintenance costs allocated to the Library
space is $6,432, or $4.00 per square foot. After adding utility and
commercial insurance costs (required under the agreement), the 2015
costs increase to $9,950, or $6.18 per square foot. As a comparison, a
representative cost for office space in East Wenatchee ranges from $12.00
to $24.00, depending upon location and attributes. An additional
comparison is the City's cost for City Hall at $9.32 per square foot,
indicating that the allocation factors attributed to the Library space within
City Hall in this analysis are conservative.
If you should have questions, please let me know.
Nick A. Gerde
Finance Director
Attachment: as stated
cc. Devin Poulson, City Attorney
Greg Pezoldt, City Engineer
0
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. REGULAR SESSION OF THE CITY COUNCIL CONVENED
MAYOR STEVEN C. LACY, PRESIDING
SEPTEMBER 09, 2014
6:30 P.M.
PUBLIC COMMENTS
Jan Lutz, Fundraising Co -Chair of the Independence Day Celebration Committee,
noted that in participation with the Wenatchee Valley Chamber of Commerce and
the Community Foundation of North Central Washington, they are seeking support
from local jurisdictions, businesses, service clubs, and citizens in hopes of raising
$250,000 for a community fund that would support an annual Independence Day
Celebration beginning in 2015. She said they are asking the City of Wenatchee,
City of East Wenatchee, Chelan County, and Douglas County to contribute $5,000
annually to the Independence Day Celebration Fund to provide a fun and safe
event for the people in attendance. She noted that Kelly Kennedy of Impact Events
will be organizing the celebration.
1-1
11
•
0
COUNCIL AGENDA BILL #
PRESENTER:
POSITION:
TITLE:
14-11-01
Lori Barnett
Director
CITY OF EAST WENATCHEE
CITY COUNCIL AGENDA BILL
AGENDA ITEM #
AGENDA DATE:
DEPARTMENT:
3
November 12, 2014
Community Development
A Public Hearing to consider a request submitted by Jose F. & Vera H. Salas to defer the design
and installation of required public improvements including stormwater management systems,
curb, gutter, and sidewalks associated with their 2-lot short plat application. The subject
property is located at 60 N. June Avenue.
BACKG ROUND / HISTORY:
EXHIBITS:
RECOMMENDED ACTION:
Hold Public Hearing
FINANCIAL DATA:
Expenditure Required Amount Budgeted Appropriation Required
$ 0 $ 0 $0
ACTION TAKEN:
Motion Made By:
Councilmember Collings
Councilmember Johnson
Councilmember McCourt
Councilmember Barnhart
Passed: Failed:
Second By:
Councilmember Raab
Councilmember Buckner
Councilmember Detering
Mayor Lacy (in case of tie)
Page 1 of 1
1
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is
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SIGN IN ONLY IF YOU WISH TO MAKE COMMENTS DURING THE PUBLIC HEARING
A PUBLIC HEARING
to consider a request to defer the design and installation of
required public improvements including stormwater
management systems, curb, gutter, and sidewalks associated
with a 2-lot short plat application. The subject property is
located at 60 N. June Avenue.
November 12, 2014
PRINT NAME SIGNATURE ADDRESS
,h^
v of East Wenatchee
Community Development Department
271 - 9T" STREET NE (D EAST WENATCHEE, WA 98802
E-mail Transmittal
Date:
To:
10/28/2014
Legal Ads From: Lori Barnett
Company:
Wenatchee World
Phone:
509.884.5396
E-mail: Ibarnett@east-wenatchee.com
Subject:
Deferment - Notice of Public Hearing
0
EJ
Please publish the following notice once on: October 30, 2014
Please send bill and affidavit of publication to: Teresa Allen
Finance Department
City of East Wenatchee
271 9th Street NE
East Wenatchee, WA 98802
PUBLIC IMPROVEMENT DEFERMENT
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN THAT the East Wenatchee City Council will conduct a public
hearing on November 12, 2014, beginning at 6:30 P.M. in the East Wenatchee City Hall Council
Chambers, at 271 9th St. NE, East Wenatchee, WA to consider a request submitted by Jose F.
& Vera H. Salas to defer the design and installation of required public improvements including
stormwater management systems, curb, gutter, and sidewalks associated with their 2-lot short
plat application. The subject property is located at 60 N. June Avenue.
The public is invited to attend the public hearing, at the date, time, and location noted above,
and provide comment on the proposed deferral. Pertinent testimony, written comments and/or
exhibits may be presented to the City Council at the public hearing or submitted in writing no
later than 5:00 p.m. on the date of the hearing at the East Wenatchee Community Development
Department, 271 9th Street NE, East Wenatchee, WA 98802. Phone 509.884.5396 and Fax
509.886.6113. Materials pertaining to the proposal may be reviewed at the East Wenatchee
Community Development Department during regular business hours.
r r
0
COUNCIL AGENDA BILL #
PRESENTER:
POSITION:
14-11-02
Greg Pezoldt
City Engineer
TITLE: Bid Decision- City Wide Safety Project
CITY OF EAST WENATCHEE
CITY COUNCIL AGENDA BILL
AGENDA ITEM #
AGENDA DATE:
DEPARTMENT:
4
November 12, 2014
Public Works
BACKGROUND/ HISTORY:
The city parking lot was found to be out of compliance with regard to the Americans with Disabilities Act by a HUD audit. To
rectify this, the city contracted with Forsgren Associates to resign the sidewalk so that it would meet the ADA standards. During
their initial survey and review, it was found that the parking lot pavement was also out of compliance.
Bids for the reconstruction of the City Hall sidewalks and pavement were opened on October 31, 2014. The low bid was
$79,894.88 from KRCI. The Engineer's Estimate was $ 55,367.27. The bid from KRCI was 44.3 % above the estimate.
While the bid is significantly above our budget, it is still possible to afford the project, especially since this work needs to be
completed for ADA compliance.
EXHIBITS:
Bid Tabulations
E-mail - Forsgren Associates Bid Recommendation
RECOMMENDED ACTION:
Reject all bids since they exceed 10% of the engineer's estimate and to rebid the project in January, 2015
FINANCIAL DATA:
Expenditure Required Amount Budgeted Appropriation Required
$ 79,894.88 $ 55,367.27 $ 24,527.61
ACTION TAKEN:
Motion Made By:
Councilmember Collings
Councilmember Johnson
Councilmember McCourt
Councilmember Barnhart
Passed: Failed:
Second By:
Councilmember Raab
Councilmember Buckner
Councilmember Detering
Mayor Lacy (in case of tie)
Page 1 of 1
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Dana Barnard
& rom: David McCarthy <dmccarthy@forsgren.com>
Sent: Wednesday, November 05, 2014 9:36 AM
To: Greg Pezoldt
Cc: Dan Howell
Subject: RE: Bid Tabs for Sidewalk Revisions
Greg, our guess is that we hit it a little too late in the season. We suspect that the reason only two proposed on the work
was because everyone is real busy closing out projects before the ground starts freezing up and the AC plants close
down. I've been trying to get contractors to propose on a personal project (worth more than the sidewalk project) and
can't even get a bid right now. Therefore, we recommend rejecting the bids and trying again, perhaps in February before
the spring rush begins. There is a good chance they weren't planning on starting this until the spring anyway and were
hedging their bets on what things might cost at that time. Given the current decent of oil prices, we don't believe AC will
be worse then —it may even be better than it is now. So our recommendation is to wait.
David McCarthy, PE, DBIA
Division Manager
112 Olds Station Road, Ste. A
Wenatchee, VIA 99801
509.667.1426 / 602.708.2101 Celt
509.663.6166 Far
FoR,SG REN
•
From: Greg Pezoldt [maiIto: GPezoldt@east-wenatchee.com]
Sent: Tuesday, November 04, 2014 2:02 PM
To: David McCarthy
Cc: Sean Comstock
Subject: Bid tabs
David,
Here you go
e
•
COUNCIL AGENDA BILL #
PRESENTER:
POSITION:
CITY OF EAST WENATCHEE
CITY COUNCIL AGENDA BILL
14-11-03
Nick Gerde
Finance Director
AGENDA ITEM #
AGENDA DATE:
DEPARTMENT:
5
November 12. 2014
Finance
TITLE: Council approval to reimburse Robert Merrill invoices paid for materials provided for
maintenance and general well-being of the Japanese Garden under his maintenance contract.
BACKGROUND/ HISTORY:
Legal Considerations:
• The City entered into a "Maintenance and Landscaping of Japanese Garden" contract with
Robert Merrill, effective from March 1, 2014 thru December 41 2014.
Financial Considerations:
1. Mr. Merrill has provided invoice copies in the total amount of $750.12 for purchases of
materials that were used for the maintenance and general well-being of the Japanese
Garden.
EXHIBITS:
1. Transmittal e-mail from Robert Merrill with copies of the invoices referred to above in the
total amount of $750.12.
RECOMMENDED ACTION:
Council approval to reimbursement Robert Merrill for $750.12.
FINANCIAL DATA:
Expenditure Required Amount Budgeted Appropriation Required
$ 750.12 $ 20,000 $ 0
ACTION TAKEN:
Motion Made By:
Councilmember Collings
Councilmember Johnson
Councilmember McCourt
Councilmember Barnhart
Passed: Failed:
Second By:
Councilmember Raab
Councilmember Buckner
Councilmember Detering
Mayor Lacy (in case of tie)
Page 1 of 1
•
0
11
Nick Gerde
From:
Sent:
To:
Subject:
Attachments:
Can you write the council bill?
Teresa Allen
Monday, November 03, 2014 3:44 PM
Nick Gerde
FW: Japanese Garden receipts
Japanese Garden 2014 receipts.pdf; ATT00001.htm
From: Devin Poulson
Sent: Monday, November 03, 2014 3:30 PM
To: Teresa Allen
Subject: FW: Japanese Garden receipts
I guess the Mayor wants these as an action item on the next City Council. So someone needs to write up a council bill for
him.
Devin Poulson
City of East Wenatchee
City Attorney
271 9th St. N.E., East Wenatchee, WA 98802
dpoulson@east-wenatchee.com
Phone: (509) 884-9515 (TTY: 711)
Fax: (509) 884-6233
Join our
Nailing List
This email may contain confidential or privileged information. If you believe you received it in error, please notify
the sender immediately and delete this message without copying or disclosing it.
From: Robert Merrill Finallto:drrobfisheamail.com]
Sent: Monday, November 3, 2014 3:22 PM
To: Devin Poulson
Subject: Japanese Garden receipts
Devin:
Receipts are attached.
Three for mulch totalling $421
i
Two for signs totaling $329
plant identification signs
entrance signs on either end of garden walkway
Steve had thought the city council would likely approve these expenses. The ID signs help the public know a
little about the plants they see in the garden and who cares for the garden.
Thanks.
Rob
i
2
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,AAITCHIELL-�S ROCK 41
AND3CAPE
SUPPL1f : tTsIC.
140 Riverview Drive - YAW, NW Alan >ABILLINQ dFFiE
1 East 1Neriatchee;: Wp 98802
(509) 699-1512 ` (509) 421.-0540
t Date — 4
1
I Customer Name:���
tiro 10632
ro.PdUbt
-771
on ' _ s
a rlt_
TQTAL TONS%YDS
LOAD WAIVER
I, the undemigned Olve MITCHELL 5 ROCK. LA-NDSCAPESUPPLY, INt ,
permission to •Icad-my personal. vehicle Wth. material and hereby INDEMNIFY
ham Iranian damg that may be caused to my personal vehiele•in the
loading proceis.
Signature
•
0
MITCHELL'�S ROCK-,& LANDSCAPE
SUPPLY, INC.
140 Riuerview;Drive— YARD ' 3223 NW Alan Ave. - BILLINO:OFFICE
East akchee.W ,A 98802
(509) 6994512 • (509) 421-0580
Custpuner'Name: Ro! trf Ne'vy,
e 1.bt7
(itJQl�t a
12621
r0 uct TonsNds, : 417t Pr, 90
47
Z_
TdTAL TONS/YD$
LOAD WAIVER
I, the undersigned give WTCHELL-T ROCK 8 LANDSCAPE SUPPLN, INC:
permission to load my personal vehicle. with -material and hereby INDEMNIFY
hem from any damage that may be caused to mypersonal vehicle in the
loading process.
Signature
�J
0
MITCHELL'S ROCK & LANDSCAPE
SUPPLY, INC.
146 Riverview. prove - YARD ' 3223 NNW Alan: avo. =BILKING OFFICE
East Wenatchee,. WA 99802•
(509) 699-1512 • (509) 421-0580
Date cl Z6 -� 4
Customer Name:
i � C
N2 13374
Product Tons ds..Unit�Pctee'
i (
z
q
i
TOTAL TONSNUIS. I
ti
LOAD. WAIVER
I, the undersigned. give MITCHELLT. ROCK dr-UIND"SCAPE.SUPPLY, IlyC.
permisslon to load my personal vehicle with material,and hereby,.IN4EMNIFY
them from any damage that maybe caused to MY personal vehicle in the
loading process..
Signature
I
•
L�
6/9r2014 Print Order it 2MM12N
y
Order #200001289
Order Date: June 9, 2014
Shipping Address
Robert Merrill
1026 N FAIRVIEW PL
E WENATCHEE, Washington, 98802-4494
United States
T: 509-886-0471
Shipping Method
United States Postal Service - Standard Post
19 Mid Oaks Road
Roseville, MN 55113
f
F
Billing Address
Robert Merrill
1026 N FAIRVIEW PL
E WENATCHEE, Washington, 98802-4494
United States
T. 509-886-0471
Payment Method
Debit or Credit Card
Credit Card Type:
Visa
Credit Card Number:
)o=-5617
Payer Email:
RobWSRP@gmail.com
Items Ordered
Product Name
SKU
Price
CHY
Nameplate Engravings
ideal-
$3.34
Ordered:47
Nameplate Size
engraved-
3.5" wide by 1.25" high
nameplate -
Nameplate Color
bulk
Black
Rounded Corners and Beveling
Rounded comers and beveled edges
# of lines of text
2 lines
Una 1 Font
Helvetica
Una 1 Text Alignment
Center
Space between lines 1 & 2
4
Una 2 Font
hitp:/hvwwjdeslgardem nukers.conslsMWordc.dprintfordaJd/17263/
Subtotal
$156.98
12
6/9/2014 Print Order # 200001289
•
•
tica (italic)
Line 2 Text Alignment
Center
Add-ons
Double sided foam tape to adhere faceplate to garden marker
Upload your spreadsheet
Japanese Garden engravings.xls
7 Inch, 460 stake
ideal-
$0.49
Ordered: 20
$9.80
stake-
7inch-
45degree
11 Inch, 460 stake
ideal-
$0.64
Ordered: 20
$12.80
stake -
II inch-
45degree
20 Inch, 46* stake
ideal-
$1.08
Ordered: 20
$21.20
stake-
20inch-
46degree
Black Nameplate (large) ideal- $0.63 Ordered:47
$29.61
nameplate-
black-
3.5x1.75
Subtotal
$230.39
Shipping & Handling
$16.34
Grand Total (Excl.Tax)
$246.73
Tax
$0.00
Grand Total (Incl.Tax)
$246.73
httpJhvww.idcWgwdenmwkers.00m/sWaior*rfpdadorder—idtl7263/ w
•
•
Order Receipt/Closed Order
j ag un s rup les
O' LUNd's 123 N. Chelan
IWOPHIES Wenatchee, WA 98801
WSW" owvrt Ulu Itrr
Main: 509-663-1823
Fax: 509-664-8009
Order Number .............. 31699
Japanese Garderns
,Jackie
N/A
fist Wenatchee WA 98802
sa ITefephone. !630-2649
Fax:
2 PLASTIC SIGNS
,
'(1Zo b -
S��-
Store Hours
Monday Through Friday - 8:30am to 5:30pm
haglunds@nwi.net
This order is scheduled to be ready for pickup after the
completion date and time -shown below and is notscheduled .
to be shipped. You may pickthis'order up atooratoreany
time after the completion date and time. If the completion
date and time below is•InconVenient.f6r.yo6, please notify us
immediately so we'may correct the deliveryerid'produCtion
schedule to ensure your needs are'met.
Plastic Signs • 4
----------------------------------------(Line Item Instructions) ---- -----
Garden sign with Large Stake
7X12
Black/White(LM922.402)
Bevel/Large Stake
Estrangelo edessa Font
... ___--._.-__.__......_._.___-_..--I Personalization Text] ............
Please see attached
$39.00
$76.00 •44
Date Description of Payment Payment Amount
5/23/2014 Visa: r000
Thank you for your Business. Please comeback again!!
Order Total:
$76.00
Discount:
$0.00
After Discount Sub -Total:
$76.00
Shipping/Handling:
-- - $0.00
NewSub-Total:
$76.00
We will work hard to try and Complete your order by the Expected Date and Time
Sales Tax (8.4Y): _—
56.38
identified at the top of this order. Please let us know if the above date and time will
Final Total:
$82.38
not fit within your time schedule as soon as possible and we will try to work within
your time -constraints as best as we can.
Less Total Payments:
_ ($82.38)
Balance Due on Order:
$0.00
Balance Due on Invoice:
$0.00
Page 1 of 1
•
•
COUNCIL AGENDA BILL * 14-1 1-04
CITY OF EAST WENATCHEE
CITY COUNCIL AGENDA BILL
AGENDA ITEM * 6
PRESENTER: Tim Detering AGENDA DATE: November 12, 2014
POSITION: Councilmember DEPARTMENT: Legislative
TITLE:
A discussion regarding the purchase of Computer Tablets for City Councilmembers.
BACKGROUND/ HISTORY:
Mayor's Report from the April 22, 2014 City Council Meeting
Mayor Lacy noted that the Budget Committee has approved the purchase of two tablets for
creating a Pilot Project for the use of tablets by Councilmembers. He noted that
Councilmembers Detering and Johnson indicated their interest in participating in the Pilot
Project, and asked if any other Councilmembers would like to be included. He requested a
motion if Council desired more than two tablets for utilization.
Councilmember Buckner indicated he would like to participate in the Pilot Project.
Council Action: A motion was made by Councilmember Barnhart, second by Councilmember
Collings, to initiate the Pilot Project by purchasing three tablets to distribute to the participating
Councilmembers. The motion carried, 7-0.
EXHIBITS:
RECOMMENDED ACTION:
Hold Discussion
FINANCIAL DATA:
Expenditure Required Amount Budgeted Appropriation Required
$ 0 $ 0 $0
ACTION TAKEN:
Motion Made By:
Councilmember Collings
Councilmember Johnson
Councilmember McCourt
Councilmember Barnhart
Passed:
Failed:
Second By:
Councilmember Raab
Councilmember Buckner
Councilmember Detering
Mayor Lacy (in case of tie)
Page 1 of 1
RIVERCOM ADMINISTRATIVE BOARD
RIVERCOM 911 A
Wednesday, October 8, 2014
Wenatchee City Council Chambers, 129 South Chelan Avenue, Wenatchee, WA 98801
MEETING MINUTES
Board Members Present: Keith Goehner, Commissioner, Chelan County; Dale Snyder, Commissioner,
Douglas County; Frank Kuntz, Mayor, City of Wenatchee; Kent Sisson, Sergeant, Chelan County Sheriff's
Office
Excused Absences: Wayne Barnhart, Councilmember, City of East Wenatchee (Vice -Chairman)
Ex-Officio Members Present: Brian Burnett, Sheriff, Chelan County Sheriff's Office; Harvey Gjesdal,
Sheriff, Douglas County Sheriff's Office; Tom Robbins, Chief, Wenatchee Police Department; Keith
Vradenberg, Mayor, City of Entiat
RIVERCOM Staff Present: Jim Fosse, Director; Criselia Grupp, Administrative Services Manager; Jerry
Corder, IT Manager; Staci Engler, Confidential Administrative Assistant
Guests Present: Dee Gutierrez, RIVERCOM; Jim Brown, Wenatchee Police Department
I. CALL TO ORDER — Board Member Goehner called the meeting to order at 9:00 AM; Board
Member Snyder led the Pledge of Allegiance.
WELCOME AND INTRODUCTIONS —Board Member Goehner welcomed those present.
Board Member Goehner introduced City of Wenatchee Mayor Frank Kuntz as the new Board
Member representing the City of Wenatchee and welcomed him to the RIVERCOM
Administrative Board.
Motion to nominate Board Member Goehner as Chair pro-tem; Snyder, second by Kuntz.
Resolution: Motion carried.
III. APPROVAL OF AGENDA —The agenda was approved as presented.
IV. STANDING AGENDA
A. Consent Agenda
i. RIVERCOM Administrative Board Meeting Minutes, September 10, 2014
ii. Payroll and Benefits for September 2014 in the amount of $243,100.47
iii. October Vouchers in the amount of $68,613.89 for payment on October 8, 2014:
a. Maintenance and Operations Account (Control #0654-0710) $ 32,960.80
b. General Communications Tax Account (Control #0711-0718) $ 9,700.86
c. Communications Tax Capital Projects Account (Control #0719-0724) $ 25,952.23
RIVERCOM 911: Administrative Board Meeting— October 8, 2014 Pagel
Motion to approve the Consent Agenda, Sisson, second by Snyder.
Resolution: Motion carried.
V. BOARD CHAIR REPORT
Board Member Goehner opened the floor for nominations to elect a Board Chair and Vice -
Chair.
Motion to elect Wayne Barnhart as Chair and Keith Goehner as Vice -Chair; Snyder, second by
Kuntz. Resolution: Motion carried.
VI. DIRECTOR'S REPORT
Director Fosse reported on the following items:
A. The new phone system purchase is moving forward. A meeting is scheduled with the
vendor for next week to discuss purchasing and contract details. The final contract will be
submitted to RIVERCOM legal counsel for review and will also be presented to the State
E911 Office for final approval and to ensure a payment schedule.
B. RIVERCOM is starting the process of replacing its ProOA system with the King County CBD
system which provides a dispatch protocol for medical emergencies. The original intent was
to integrate the program with the Spillman CAD system. However, Spillman has been
resistant in providing an interface between Spillman CAD and the King County CBD system
and have mentioned a cost of more than $100,000 to build an interface and develop the
• software. This cost is more than anticipated; RIVERCOM will move forward on the project
without the interface.
VII. RADIO SITE REPORTS
A. The new tower installation at the Lower Badger radio site is moving forward. The steel for
the tower was scheduled to be delivered yesterday. The tower structure should be erected
by the end of October. RIVERCOM has also worked with Day Wireless Systems to complete
the contract for the work to re-hab the building and has made an amendment to the re-
occurring lease agreement to leave the lease when RIVERCOM is ready to move off their
site in mid-2015.
B. RIVERCOM is preparing to release a Request for Proposals (RFP) for engineering and
consulting services for the Phase 4 radio coverage enhancement project. This project is
intended to improve radio coverage in the Lake Wenatchee area and the Rock Island area.
C. A potential new radio site location has been identified to improve radio coverage in north
Douglas County. Radio Systems Technical Manager Humphrey has initiated a request for a
new FCC license, which because of its northerly location, will have to also be approved
through Canada. Director Fosse has also reached out to the Colville Tribes to talk about
options that may exist on their land at Whitmore Mountain.
VIII. STAFFING REPORT
A. One (1) individual who resigned from employment last year has been re -hired for the
position of Emergency Services Dispatcher. She will start employment on October 13, 2014.
RIVERCOM 911: Administrative Board Meeting— October 8, 2014 Page 2
B. RIVERCOM has hired three (3) individuals for the positions of Emergency Services
• Dispatcher. They will start employment and Training Academy on October 14, 2014.
RIVERCOM was prepared to extend final job offers to four (4) individuals but one (1)
individual accepted another job and withdrew from the hiring process.
C. One (1) Emergency Services Dispatcher over -hire position remains open.
•
0
IX. STATE E911 OFFICE REPORT —There were no items to report.
X. MONTHLY FINANCIAL REPORTS
Financial reports were provided to the Board for review.
2014 YTD Expenditures: As of September 30, 2014, actual expenditures were recorded as
follows:
2014 YTD Expenditures
Dollar Amount
% of Budget
_
Maintenance and Operations Account
2,563,929
61.72%
Capital Projects Account
63,952
81.25%
Equipment Replacement Account
19,651
83.27%
Communications Tax Account
605,072
23.80%
TOTALS:
3,252,604
47.84%
2014 YTD Revenue: As of September 30, 2014 actual revenue received was recorded as follows:
2014 YTD Revenue
Dollar Amount
% of Budget
Outside Revenue and Grants
289,422
85.92%
Local E911 Excise Tax
902,498
89.67%
Agency Assessments
1,844,389
76.12%
Communications Tax Revenue
1,750,837
85.47%
Site Leases
10,192
65.33%
Outside Revenue and Grants (Capital)
289
46.13%
TOTALS:
4,803,627
82.26%
• Director Fosse commented that we look at wireline and wireless 911 calls that RIVERCOM
receives and have seen a steady increase in the percentage of wireless calls received.
Currently, about 83% of our 911 calls are coming in on cell phones. From an operational
standpoint, there are fewer 911 calls where the location of the call can be pinpointed.
• Board Member Kuntz asked staff to include a percentage increase/decrease on a rolling
basis, both year to year and month to month, with regard to reporting local E911 excise tax
revenue as well as 1/10th of 1% communications tax revenue.
XI. OPERATIONS REPORT —There was no report.
RIVERCOM 911: Administrative Board Meeting —October 8, 2014 Page 3
XII. COMMITTEE REPORTS
• A. Board Member Sisson said that there is some frustration with regarding the Goat Mountain
frequency and the long delay in approval from Canada. Director Fosse has been looking at
ways that may help to expedite the process. A discussion took place about possible options,
including a face-to-face meeting.
XIII. OLD BUSINESS
A. Resolution 2014-3: 2015 Annual Budget
The final 2015 Annual Budget was provided to the RIVERCOM Administrative Board. No
changes were made since the preliminary review. There were no further comments.
Motion to approve and adopt Resolution 2014-3 adopting an Annual Budget for the year
2015, Snyder, second by Kuntz.
Resolution: Motion Carried.
Director Fosse also noted that he and Administrative Services Manager Grupp previously
met with Board Member Barnhart to review the 2015 Annual Budget and that he had
expressed approval of the Budget.
XIV. NEW BUSINESS — There was no new business.
XV. CORRESPONDENCE AND INFORMATIONAL ITEMS — There were no items of report.
• XVI. GOOD OF THE ORDER —There were no items brought forward.
XVII. EXECUTIVE SESSION
A. At 9:45 AM, Board Member Goehner entertained a motion to move into Executive Session
first, for the purpose of reporting on the Lower Badger property boundary issue and
second, for the purpose of reporting on a Guild Contract issue, the period of time not to
exceed fifteen (15) minutes.
Motion to move into Executive Session; Kuntz, second by Snyder.
Resolution: Motion Carried.
The Executive Session ended at 10:00 AM and the regular meeting was immediately called
back to order. There was no action taken.
XVIII. ADJOURNMENT - With no further business, the meeting was adjourned at 10:01 AM. The next
Board session is scheduled for November 12, 2014.
Minutes Respectfully Submitted,
Staci Engler
Confidential Administrative Assistant
RIVERCOM 911
RIVERCOM 911: Administrative Board Meeting — October 8, 2014 Page 4
ATTEST:
• Jim Fosse, Director Date
Secretary to the Board
RIVERCOM 911 Administrative Board Members:
Wayne Barnhart, Chairman, Council Member, City of East Wenatchee
Keith Goehner, Vice -Chairman, Commissioner, Chelan County
Dale Snyder, Commissioner, Douglas County
Frank Kuntz, Mayor, City of Wenatchee
•Kent Sisson, Sergeant, DEM, Chelan County Sheriff's Office,
RIVERCOM 911 Operations Group
:il
RIVERCOM 911: Administrative Board Meeting —October 8, 2014 Page 5
g"("n'4A0d kq,. Chu0c - :�0kVISo'
Special Solid Waste Advisory Committee0
Meeting Minutes DRAFT
Location: Douglas County Public Service Building, 140 19th St. N.W, E. Wenatchee
Date: Thursday, October 9, 2014
Time: 1 p.m.
The meeting of the Douglas County Solid Waste Advisory Committee (SWAC) was called to
order by Chairman Russell Clark. Dale Snyder moved to approve the agenda, Janet Conklin
seconded and the motion was unanimously passed. Dale Snyder moved to approve the
meeting minutes from the August 7, 2014, SWAC meeting, Chuck Johnson seconded and the
motion was unanimously passed.
AGRICULTURAL TAC/PEST SUB -COMMITTEE:
Rob Koch, from the Chelan -Douglas Pest Board, presented two Pests of Concern White
Papers from Waste Management requesting to import Municipal Solid Waste (MSW) from five
counties in Washington into the Greater Wenatchee Regional Landfill. The Agricultural TAC
Pest Sub -Committee determined that because pest trapping and monitoring programs are
already in place, the level of risk is acceptable.
The Pest Sub -Committee recommended that SWAC approve:
1. The King County Pests of Concern White Papers;
2. The Island, Lewis, Jefferson and Snohomish Counties Pests of Concern White Papers;
3. Revisions to the Douglas County Agricultural Pests of Concern List,
4. Revisions to the Fruit, Vegetable and Grain Inhabiting Insects Trapping and Monitoring
Program,
5. Revisions to the Universal Agricultural Pest Complex Protocol: Fruit, Vegetable and
Grain Inhabiting Insects,
6. Revisions to the Soil Inhabiting Invertebrates Trapping and Monitoring Program,
7. Revisions to the Universal Agricultural Pest Complex Protocol: Soil Inhabiting
Invertebrates.
There was some discussion about how importing more MSW into the landfill would affect the
life expectancy of the landfill. David Lowe, District Manager Greater Wenatchee Regional
Landfill, stated that with the current and projected volumes coming into the landfill, the life
expectancy is approximately 89 years.
Dale Snyder moved SWAC approve all six of the Pest Sub -Committee recommendations,
Chuck Johnson seconded, and the motion was unanimously passed without further discussion.
OLD BUSINESS
SWAC members were presented copies of the newly updated Recycling Section of the revised
Solid Waste Management Plan (SWMP) for their review. Angela King, CWSW Program
Director, reported that Countywide Solid Waste Staff (CWSW) had identified approximately 385
pages of the current SWMP that could be eliminated from the 800 page document.
Page 1 of 3
•
S4q reported that there will be 12 sections in the revised SWMP instead of 49 chapters plus
additional* d&, rrT"ts. She held a meeting with Brenda Blanchfield who approved these
ch8'nges.
In going over the Recycling Section there were a number of discussions about specific parts of
the section.
• The proposed glass crusher was added to the section on the Douglas County
Processing Center, where the crusher will be located. The crusher will be purchased
with CWSW funds (not grant funds) to handle glass, aluminum and tin cans, as well as
plastic bottles. The CWSW office will enter into an agreement with Waste Management
for the Greater Wenatchee Regional Landfill to take the crushed glass cullet to use as
ground cover. Some details, such as how to hold and transport the crushed glass will be
worked out with each of the Community Recycling Centers (CRC) and with East
Wenatchee.
• Education: the current SWMP includes educational programs for each of the school
districts in Douglas County. Currently the CWSW office does not have the funding or
staff to implement these programs, but funding has been included in the 2015 proposed
budget. SWAC members agreed that the CWSW office should set up an education
program not only for the school districts, but for the general public as well. Trent Hurlbut,
from the Washington Department of Ecology, stated an alternative to the school program
might be radio and newspaper ads, a Facebook page and our website.
• Abandoned autos: it was pointed out that people may not know that they can take their
old autos to a metal recycling business and get paid for the metal. The current SWMP
states that an Abandoned Auto Collection Event should be held annually, but the
consensus of the SWAC.members was that perhaps every five years would be more
feasible. Russell Clark mentioned that the CWSW office might put the event out to bid to
the scrap metal collection companies in Douglas County. Commissioner Snyder read
from the SWMP that the Participating Jurisdictions should submit a project request to the
SWAC for such an event and that the CWSW office could facilitate it.
NEW BUSINESS
Angela King presented a proposal for the Participating Jurisdictions to sign up for the new
LightRecycle Washington Product Stewardship Program. This program would enable the CRCs
to accept mercury containing light bulbs. Residents would drop off their compact fluorescent
lamps (CFL) of all types and sizes, linear tubes, high intensity discharge (HID) and other lights
in special containers at the CRCs. Pre -paid FedEx boxes will be available to the CRCs for
shipping. This program will begin January 1, 2015. Angela will speak with the mayors of each
jurisdiction about signing up for the program.
For the Good of the Order: the next SWAC meeting is Thursday, November 6, 2014, at 1 p.m.
Chairman Russell Clark adjourned the meeting at 2:15 p.m.
Page 2 of 3
•
9
ATTENDANCE
SWAC Members:
1.
Dale Snyder
Douglas County
2.
Russell Clark
City of Rock Island
3.
Chuck Johnson
City of East Wenatchee
4.
David Prosch
Public Health and Safety
5.
Eileen Bone
Waste Reduction & Recycling
6.
Janet Conklin
City of Bridgeport
7.
David Ruud
Organics
STAFF MEMBERS:
1. Angela King
2. LaVonne Ramey
VISITORS:
1)
David Lowe
2)
Steve Donithan
3)
Trent Hurlbut
4)
Rob Koch
5)
Rubin Garcia
CWSW Program Coordinator
CWSW Program Office Assistant
Greater Wenatchee Regional Landfill
Michelsens Packaging
Department of Ecology
Chelan -Douglas Pest Board
Michelsens Packaging
Page 3 of 3
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• Solid Waste Council DRAFT
Meeting Minutes
Location: Douglas County Public Service Building, 140 19t' St. N.W., E. Wenatchee
Date: Thursday, October 9, 2014
Time: 2:20 p.m.
The meeting of the Douglas County Solid Waste Council (SWC) was called to order by
Chairman Dale Snyder. Russell Clark moved the meeting agenda and the minutes from
the August 7, 2014 meeting be approved, Chuck Johnson seconded and the motion was
unanimously passed..
SWAC RECOMMENDATIONS:
Russell Clark moved to approve the following SWAC recommendations to allow Waste
Management to import Municipal Solid Waste (MSW) from additional Washington
Counties.
1. The King County Pests of Concern White Papers;
2. The Island, Lewis, Jefferson and Snohomish Counties Pests of Concern White
Papers;
3. Revisions to the Douglas County Agricultural Pests of Concern List,
• 4. Revisions to the Fruit, Vegetable and Grain Inhabiting Insects Trapping and
Monitoring Program,
5. Revisions to the Universal Agricultural Pest Complex Protocol: Fruit, Vegetable
and Grain Inhabiting Insects,
6. Revisions to the Soil Inhabiting Invertebrates Trapping and Monitoring Program,
7. Revisions to the Universal Agricultural Pest Complex Protocol: Soil Inhabiting
Invertebrates.
•
Chuck Johnson seconded and the motion was passed without discussion.
For the Good of the Order:
Next Solid Waste Council meeting is Thursday, November 6, 2014 directly
following the 1:00p.m. SWAC meeting on that date, at the Douglas County Public
Services Building.
Russell Clark moved to adjourn the meeting, Chuck Johnson seconded. The motion was
passed andthe meefi`ng was adjourne at 2:29 p.m- - - -
Page 1 of 2
bm: �ej 6�: II&Y OO LaN
0 Wenatchee Valley Transportation Council
0
Confluence Technology Center
285 Technology Center Way, Wenatchee
October 9th, 2014 — 9:00 A.M. to 11:00 A.M.
MEETING MINUTES
ATTENDEES:
Frank Kuntz, City of Wenatchee
Russell Clark, City of Rock Island
Ken Stanton, Douglas County
Richard DeRock, Link Transit
STAFF: Jeff Wilkens, Executive Director
Nick Manzaro, Transportation Planner
Patrick Walker, Transportation Planner
GUESTS: Amy Scarton, WSDOT
Dale Snyder, Douglas County
Greg Pezoldt, E. Wenatchee
Tom Hanson, WSDOT
Josh Fedora, Gray & Osborn
1) CALL TO ORDER
Dan Sarles, WSDOT
Mark Spurgeon, Port of Douglas County
Mike Mackey, Port of Chelan County
Keith Goehner, Chelan County
Joel Walinski, City of Leavenworth
Milo Smith, Provide -A -Ride
Kathleen Lince, State Auditor's Office
Steve King, City of Wenatchee
Melissa Payne, Provide -A -Ride
Chair Frank Kuntz called the meeting to order at 9:00 a.m.
• Introductions were made around the room
• Agenda Review & Approval — there were no changes made to the agenda
2) CONSENT AGENDA
The consent agenda included:
• The September 11th, 2014 minutes
• Monthly Financial Report (August 2014)
• Checks numbered 275097-275106 in the amount of $3,634.86 for October
• Payroll in the amount of $31,538.99 for September
• Title VI Annual Report
1
The consent agenda was approved unanimously on a motion by Ken Stanton and 2nd by Russell
Clark.
3) OPEN PUBLIC COMMENT
There was no public comment.
4) BUSINESS ITEMS
4(a) Expenditure & Contract Authorization to Perform Public Opinion Survey
Jeff Wilkens explained that the cost figure approved at the last meeting was not enough to include
the web -based component of the public opinion survey. Mr. Wilkens asked for a revised authorization
of an expenditure of up to $32,310 and approval to enter into an Interlocal Agreement with
Washington State University to conduct the telephone and web -based survey. There was a motion by
Richard DeRock and 2d by Russell Clark to authorize the expenditure of STP Planning Funds and
cash reserves in an amount totaling $32,310 for the purpose of conducting a public opinion survey,
and authorize the Executive Director to enter into an Interlocal Agreement with WSU for the public
opinion survey. Motion passed unanimously.
4(b) Regional Transportation Improvement Program (TIP) Amendment #7
Nick Manzaro explained this was an amendment to the unfunded project list in the two-year Regional
TIP, and to add projects from the new local 6-year street plans that have a funding source identified
and are ready to proceed in the event funding is secured. This list of priority unfunded projects can
be administratively added to the State Transportation Improvement Program without having to come
back to the board for individual amendment approvals. There was a motion by Mike Mackey and 2nd
by Ken Stanton to approve the 2014-2017 TIP Amendment #7. Motion passed unanimously.
REPORTS AND DISCUSSION ITEMS
(a) Triennial State Audit Exit Conference
Kathleen Lince with the State Auditor's Office conducted the exit conference for the July 2011-June
2014 Accountability Audit. Ms. Lince reviewed the draft audit report with the board and answered
questions. She explained that this was another clean audit, with no recommendations from the
Auditor's Office.
(b) Coordinated Human Service Update
Patrick Walker gave an update on the draft plan that is out for review with the stakeholders. He
reviewed that the plan is a requirement that enables area transit providers and non-profit agencies to
compete for funding from WSDOT. There are 12 available priority project slots, with a point's
structure set by WSDOT. Once assigned by each RTPO, these points are then used by WSDOT for the
overall prioritization for final funding decisions. Jeff Wilkens explained that staff attempted to gather
IA
• a coalition of people from other agencies that have clients needing the services to conduct the
ranking process as a recommendation to the board, but only those with projects chose to be
involved. Staff will therefore be asking the service providers to present their projects to the board at
the next meeting, followed by a take-home ranking process and then the plan will be adopted at the
December meeting.
(c) Regional Transportation Plan Update
Jeff Wilkens discussed the Revenue Forecast portion of the 2040 Plan update. The Revenue Forecast
establishes "fiscal constraint" for including projects in the Regional Transportation Plan and provides
a strategic basis for determining unfunded regional investment priorities. There was much discussion
on developing a reasonable long-term 'vision plan" based on a realistic funding scenario. Staff will
continue these discussions with the Technical Advisory Committee.
(d) Director's Report
Jeff Wilkens reported on the following:
• He will be traveling to Atlanta later this month to the Association of Metropolitan Planning
Organizations annual conference.
• The Interlocal Agreement is back for a second review by the Assistant Attorney General's office.
• The dues letters have not gone out yet, because staff was hoping the Interlocal Agreement
• would be finished. It may still be awhile to receive final approval on the agreement, so the letters
will go out next week.
(f) Member Roundtable
Each member gave a brief update on the transportation projects in their jurisdiction.
3
• 5) NEW BUSINESS/ADJOURN
•
The meeting was adjourned at 10:50 a.m. by Chairman Frank Kuntz.
APPROVED ON November 13th, 2014
ATTEST:
Frank Kuntz, Chairman
Jeff Wilkens, Executive Director
Title VI and Americans with Disabilities Act (ADA) Notice to Public
It is the Wenatchee Valley Transportation Council's (WVTC) policy to assure that no person shall, on the grounds of race,
color, national origin or sex, as provided by Title VI of the Civil Rights Act of 1964, be excluded from participation in, be
denied the benefits of, or be otherwise discriminated against under any federally funded programs and activities. All
meeting sites are accessible to persons with disabilities. Accommodations for people with disabilities can be arranged
with advance notice. Any person, who believes his/her Title VI protection has been violated, may file a complaint with the
WVTC Title VI Coordinator at (509) 663-9059.
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