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HomeMy WebLinkAbout10/14/2014 - City Council - City Council Meeting Agenda Packet• • • CITY OF EAST WENATCHEE REGULAR COUNCIL MEETING AGENDA OCTOBER 14, 2014 6:30 P.M. ROLL CALL PLEDGE OF ALLEGIANCE PUBLIC COMMENTS BUDGET ISSUES Nick Gerde, Finance Director — Schedule of Proposed 2014 Budget Amendments DEPARTMENT REPORT(S) Nick Gerde, Finance Director — Financial Report for the month of September 2014 Devin Poulson, City Attorney — Website Analytics MAYOR'S REPORT CONSENT CALENDAR 1. Consideration of Minutes — Regular Session, September 23, 2014 2. Consideration of Payables & Payroll ACTION ITEM(S) 3. 14-10-01 Bid Award for the Transportation Benefit District Residential Street Overlay project for N. Grover Avenue, N. Jonathan Avenue, and 61h Place NE. (Greg Pezoldt, Public Works Director) COUNCIL REPORTS ADJOURNMENT In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at 509-884-9515 Notification of 3 working days prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Page 1 of 1 CITY OF EAST WENATCHEE COUNCIL MINUTES SEPTEMBER 23, 2014 REGULAR SESSION OF THE CITY COUNCIL CONVENED MAYOR STEVEN C. LACY, PRESIDING SEPTEMBER 23, 2014 6:30 P.M. ROLL CALL Mayor Steven C. Lacy Councilmember Frank Collings Councilmember Harry Raab Councilmember Tim Detering Councilmember Wayne Barnhart Councilmember George Buckner - Excused Councilmember Sandra McCourt Councilmember Chuck Johnson EMPLOYEES IN ATTENDANCE City Attorney Devin Poulson City Clerk Dana Barnard Community Development Director Lori Barnett Police Chief Randy Harrison Finance Director/Treasurer Nick Gerde Public Works Director/City Engineer Greg Pezoldt is Clerical Assistant Shawn Murison Executive Secretary/Accounting Assistant Teresa Allen BUDGET ISSUES) Finance Director Nick Gerde distributed and reviewed the minutes from the September 18, 2014 Budget Committee meeting. DEPARTMENT REPORT Finance Director Nick Gerde distributed and reviewed the Financial Report for the month of August 2014. PRESENTATION Forte Architects — Presentation of three preliminary draft design options for the Gateway Project Design Architects Erik Soehren and Lenka Slapnicka gave a slideshow/video presentation on the design options for the Gateway Project, which included ideas for a community center by modifying the existing structure. Erik reviewed the three options available with Option 1 being the most costly, Option 2 involved different materials, structures, ways to enter the site, and grade the site, and Option 3, which he feels is the most viable, would provide a visual connection from the loop trail, and emphasize the Miss Veedol theme. Mayor Lacy said he would like to show the Japanese Delegation the idea we have for enhancement of our City theme, and stated he would like to introduce the concept of the Gateway Project to the Japanese at some point during the Welcome dinner being held at his home on October 3, 2014 at 5:30 p.m. CITY OF EAST WENATCHEE COUNCIL MINUTES SEPTEMBER 23, 2014 • DEPARTMENT REPORT(S) Lori Barnett, Community Development Director — Updates — Planning Commission & Homeless Lori gave an update on projects and work she has been doing with others in the community. She said she attended the Douglas County Regional Council held on September 8, 2014 in which they awarded the 2014 Affordable Housing Program Funds, she noted where the funds were distributed, and amounts allocated. Lori said that in July of 2013, an Economic Development Round Table group was formed to look at the entire community to produce ideas to improve the economic development health of the entire area. She listed some of the members, and some ideas that have been discussed. Lori stated that as an off shoot from that meeting the Wenatchee Valley Chamber of Commerce wants to come up with One Vision, One Voice, for the whole region, which led to a discussion regarding what has already been done and suggestions on doing a vision for the entire community. She stated that we will an - back and look at work that has already been done, how it all started, create a regional vision, develop strategies, come up with a list of gaps, and then proceed with that. Lori said that one idea came up regarding maker spaces/shared spaces, which creates an area of offices that can be leased with shared office equipment, this would help people become entrepreneurs without having additional costs, and work in an environment where they can communicate with other people. This • has brought forward the idea of having a Makers Space Forum. Lori gave an update/review regarding dollars the community receives for homeless services. She said they would like to have a coordinated intake system with one point of contact for the homeless, and are looking at other communities as models. She said they are stressing graphic rehousing, with an emphasis on having the homeless person in a shelter and transitional housing for a very short period of time, and in permanent housing as fast as possible. She noted that the State wants transitional housing reduced to six months. She noted that we are starting the 2015 grant application process and the grants will be awarded in November. Lori stated that at the last Planning Commission meeting they recommended pursuing aAt ay review on a new Commercial Zoning District near the airport, and an expansion of the Neighborhood Commercial Zoning District to include more acreage. Greg Pezoldt, Public Works Director/City Engineer — French Avenue Greg reviewed and discussed different options available for the French Avenue Project which included: bike lanes, parking, and sidewalks. He emphasized that this project is to increase the use as an entrance to the mall. Council agreed by consensus to have a sidewalk on the east side of the Street, not to include a bike lane, and to allow as much parking as possible on one side of the street. Greg noted that this will be a public decision as well, and everyone living there will have an opportunity to weigh in on it. MAYORS REPORT Mayor Lacy noted that a number of Cities are interested in East Wenatchee regarding our decision to implement I502 related to marijuana. He said there was someone here last week to get input into the issue for a project she has been employed to do for the State of Alaska by providing information about how it is working in our area. CITY OF EAST WENATCHEE COUNCIL MINUTES SEPTEMBER 23, 2014 • Mayor Lacy reminded Council of the Welcome Reception for the Misawa Delegation here at the City being held on October 3, 2014 at 4 p.m., and encouraged all to attend. He also invited everyone to his home for the welcome dinner that same evening at 5:30 p.m. CONSENT CALENDAR Items listed below were distributed to Councilmembers in advance for study and were enacted in one motion. Council Action: A motion was made by Councilmember Detering, second by Councilmember McCourt, to approve the Consent Calendar as amended. The motion carried, 6-0. 1. Consideration of Minutes — Regular Session, September 9, 2014 2. Consideration of Payables i. 2014 Pa.. ables — As of this date, September 23, 2014, Council does approve check numbers 41907 and 41931 through 41967 in the total amount of $72,184.33. Check 41911 was voided. COUNCIL REPORT(S) Councilmember Detering said he attended the Chamber of Commerce meeting held on September 23, 2014, in which new Board members were nominated. Jerrilea Crawford, Wenatchee Valley Chamber of Commerce Community Development Director, listed the names of those that were nominated. is Councilmember Detering stated that he attended the Link Board Strategic Planning session regarding a 25-year forecast. He noted that he will submit that information at the next Council meeting. He noted that the electric buses are functioning very well, are getting more range, and are a positive experience. The followine reports/minutes were submitted in writine prior to the City Council meetine. • Councilmember Buckner — Minutes from the North Central Washington Economic Development District (NCWEDD) Board and Membership meeting held on July 9, 2014, and Minutes from the Plug -In North Central Washington (PINCW) Board meeting held on August 21, 2014. • Councilmember Collings — Minutes from the Board of Health Chelan -Douglas Health District meeting held on August 18, 2014, and the Chelan -Douglas Public Health conditions of interest. ADJOURNMENT 7:55 p.m. Dana Barnard City Clerk C. • n 1 • CITY OF EAST WENATCHEE CHECK REGISTER 2014 PAYABLES 14-Oct-14 CHECK NUMBERS: 42010 thru 42074 VOIDED CHECKS: v lk DEPARTMENT/FUND AMOUNT CURRENT EXPENSE 001 $86,547.82 STORM WATER UTILITY 050 $8,546.67 STREET DEPARTMENT 101 $32,973.01 LIBRARY FUND 112 $239.34 EAST WENATCHEE EVENTS 117 $3,059.91 STREET IMPROVEMENT 301 $16,058.67 lGrand Total All Funds 1 $147,425.42 # F71 Fund Transaction Summary • • Transaction Type: Invoice Fiscal: 2014 - October - First October 2014 001 Current Expense $86,547.82 050 Storm Water Utility $8,546.67 101 Street Department $32,973.01 112 Library Fund $239.34 117 East Wenatchee Events Brd Fund $3,059.91 301 Street Improvement Fund $16,058.67 Count: 6 $147,425.42 Printed by EASTWENATCHEE\ASchulz on 10/2/2014 1:43:51 PM East Wenatchee - Fund Transaction Summary Page 1 of 1 • LO �rl-Mo 1--i-f- 00 000000 CD co O(D 1-O 1--tiI-- N N CD N M C Ci CO CO CO CO N N N CD O O O D7 CO 00 O O O �- 01 a)O M LO O IA CA M C`') E9 00 00 00 CD to O co LC) - O m O EA U=i ER Cl) M M Cl) N N N N (D 649, 61). 69 6FT 69 0i 69 EA to 6A 69 ffi ER 6A 6R U) U � N � � U CU �_ O C 01 C Y M 'cn N �- M CD N M CD N N N N N N N U o O O a O = O do_ c.� O O �O���n O�� � �-�cou.Lf� OQ � U 0 ii 2 LL ii o U- - LL `m `D U) O m` � d O .0 O o LL .a O co C � O O cV u V CD CD o CD O O CD V O � CD �o O � � O ._0000 a. .I- o zC? v > -0 moo Qvv O 'C0000 O tm� O 0C) O y00 N C —, m00MN N C '++N N 7 LLN VOON �. 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X� c���N(n C U) x~a CL (0 f0 ~ 0 cA U —0 7 E 'E c O X m H 0 r N L. (a I o c N 0 m N~10N U d f— N M .U+ CL N �•. -0 0 C: i..: c N LL U LL ~ 06 E m O `— T m O d (� o .O U }U fn C� N U)O C:Q a� L E C� w. d w .O c o m Q E U Q. O U O M C7 M 0 C7 m W E y Q _..l J J J 2 W E U 2i :D Q (D W Q N O co O O ;T O j N U Q N � d' N 0 U O c U Y .O of -a rn E N O U C 'O "O CLEn 'p O a) c N � � N -0 U 5 c t M 'U) U E .E c a)c0 N � U � O Co O � Co O (B 70 O N c 0- (D E (B L m O Q) Q O a � 70 co � 4) L U N U E c6 � L c O O Q) Q O L n c -0 W a cu — a) O Z L U O O O c c (Dc (D 0) m (D n QJ O ra CL CD O N T Q�1 C O N N Z i W W 2 Fu- Q Z W Q) u.l S c a T c 0 U ai v E 1— C O u W E CITY OF EAST WENATCHEE OFFICE OF THE MAYOR 2719TH STREET NE * EAST WENATCHEE, WA 98802 PHONE (509) 884-9515 * PAx (509) 884-6233 Proclamation WHEREAS, 2014 makes the 24th annual Make A Difference Day; and WHEREAS, each year, thousands of people throughout the Greater Wenatchee Valley join in this effort to make the place we live better for everyone; and WHEREAS, bridges have been lit, parks have been renovated, food banks have been filled, social service programs have been boosted, hiking trails have been restored, graffiti has been removed, home repairs have been done for the elderly and disabled, ball parks have been improved, and neighborhoods have been cleaned and celebrated together; and WHEREAS, in our community, nonprofit organizations, schools, corporations, houses of worship, families, neighborhoods and friends serve together to make a difference; and • WHEREAS, we invite everyone to find a project to work on, or post a project in need of volunteers at www.wenatcheemkdd.com; and WHEREAS, we invite people to spend time Saturday, October 25, 2014, volunteering in a project that makes a difference in our community or the lives of the people in it; and WHEREAS, the City of East Wenatchee supports a vibrant community to enrich the lives of our citizens; NOW, THEREFORE, I, Steven C. Lacy, as Mayor of the City of East Wenatchee, do hereby proclaim October 25, 2014, as "MAKE A DIFFERENCE DAY" in the City of East Wenatchee, Washington, and urge all citizens to participate in volunteer projects as we work together to meet the needs of our neighbors. IN WHITNESS WHEREOF, I have set my hand and caused the Great Seal of the City of East Wenatchee, Washington, to be affixed this 14nd Day of October, 2014. Mayor Steven C. Lacy City of East Wenatchee • October 14, 2014 CITY OF EAST WENATCHEE NICK A. GERDE, FINANCE DIRECTOR 271 9T" STREET NE • EAST WENATCHEE, WA 98802 PHONE (509) 886-4507 • FAX (509) 886-6109 To: Mayor and Councilmembers Subject: Schedule of Proposed 2014 Budget Amendments Please see the attached schedule of the proposed budget amendments that could be included in an ordinance amendment for 2014. As is usually the case in most budget years, some of these proposed amendments are substantive and are necessary to insure that we do not exceed the original fund appropriation. Others are necessary based upon expected future spending, and a few are cosmetic. After review and consideration, an amended 2014 Budget Ordinance will be prepared for your approval at the next Council Meeting. Ni erde Finance Director City of East Wenatchee Attachment: 2014 Budget Amendment Worksheet 0 • This page intentionally left blank • 0 ! U >O D U C r0 M1• D +�+ + u C7 — t0 r0 [L c Y O u c rma Ln 3 ai oN oO E> c O Y a •o Ln E c c O O tiO o�C OLLJ E O U V a� a C c Y o N _� ro a Q c a _ a„ ro rO ;° ,u M1. 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Y x U a LLJ Y �0 C — m N u L LL Y O_ 0 Y Qi E Y m U E +' C O v1 w 41 m U w O r6 N 41 ` F- u C c v — Oi O ri ri e i Y C • "ITYOF EAST WENATCHEE NICK A. GERDE, FINANCE DIRECTOR 271 9TH STREET NE • EAST WENATCHEE, WA 98802 PHONE (509) 886-4507 • FAX (509) 886-6109 October 14, 2014 To: Mayor and City Council Subject: 2015 Preliminary Budget Message I have provided the Mayor with the information required according to RCW's related to: 1. Estimated financial results for 2014 and the estimated fund carryover balances for 2015, and 2. Budgeted financial results for 2015 based upon the most current 010 status. A summary of 2014 financial results includes the following: 1. Cash balances are expected to increase approximately $280,000, as opposed to decreasing $616,000 as our budget plan indicated. 2. Total revenue is expected to be $10.638 million in comparison to budgeted revenue of $10.675 million. Operational revenue is expected to exceed estimates and capital based revenue is expected to be less than estimates, due primarily to re -scheduling street projects and capital investments (French Avenue rebuild and the Gateway property purchase). 3. Total expenditures for 2014 are expected to total $10.350 million, significantly lower than our spending budget of $11.290 million. Capital spending will be less than expected and operational spending will be less than expected. 2015 Preliminary Budget work reflects the following: 1. Cash balances are expected to decrease $350,000 during 2015. 2. Total reveneue is expected to exceed $10.4 million, of which $2.0 million in attributed to receipts in support of street improvement projects. This includes two major projects of the rebuild of French Avenue and the overlay of Valley Mall Parkway from Grant Road to 91h Street. 3. Total expenditures for 2015 are expected to be approximately $10.77 million, including $2.250 million is support of street improvements and $400,000 for the Gateway property purchase. Operational scope of operations and expenditures are expected to be consistent with 2014. Generally, the current scope of operational revenue for 2015 is expected to be sufficient to contribute a modest net increase in cash balances beyond recurring operating expenses, consistent with our experience over the last 5 years. The Budget Committee will consider the 2015 Preliminary Budget at its meeting later this month on October 23,d. Council will be provided materials at its next meeting on October 28cn DID Nick erde Finance Director 0 CITY OF EAST WENATCHEE NICK A. GERDE, FINANCE DIRECTOR 271 9T" STREET NE • EAST WENATCHEE, WA 98802 PHONE (509) 886-4507 • FAX (509) 886-6109 October 7, 2014 To: Mayor, Councilmembers & Department Heads Subject: Financial Report for September 2014 Please find the attached financial schedules that represent my report for the month of September 2014. Nine months represent 75% of the year, so consider that factor as you review revenue and expenditures. The attached report includes: 0 1. Brief narrative for September of 2014. 2. Financial Schedules of Revenue, Expenses and Changes in Fund Balances for the month and nine months ending in September 2014. 3. Monthly Revenue Report for September 2014, including actual to estimated revenue by line item. 4. Monthly Expenditure Report for September 2014, including actual to budgeted expenditures by line item. If you should have questions, please contact me directly at 886-4507 or e-mail at naerde a(�east-wenatchee.com. Nick A. 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M M M co M M M M O (D N N N" r- O (D 0 U-) U') O U.)U7 6 U7 6 6 6 6 6 4 4 4 4 O (O O 0' .Q O 0)0) O O O O O O O O O E U) 9 U) 9 9 U) 9 9 9 U7 9 9 O O 0, 6) a, U) U? U) U?U) 0,� U) U) = O CD CD CD O CD CD O CD O O O O CD CD Z o 0 0 0 0 0 0 0 0 0 0 0 O o 0 0 0 CD 0 0 0 0 0 0 0 0 0 0 0 0 O O O CD O O C O O O O O O O O O O O O O O O O O O O o 0 0 0 0 0 0 0 0 0 o O O o 0 0 o CD O O O O O I? O O O I? O O O O O O O O O 1O v v_ Vy v CD00000000000o r o ('') M M M M M M M M M M M M (M M M M M U) (D 0 O Q7 m E E Ln aJ C ca D_ a) L ci C WU s • CITY OF EAST WENATCHEE MEMORANDUM To: Councilmembers Wayne Barnhart, George Buckner, Frank Collings, Tim Detering, Chuck Johnson, Sandra McCourt, and Harry Raab. From: City Attorney Devin Poulson Date: October 1, 2014 Subject: Website Analytics Below is a brief update on the use of the City's website Number of visitors • July-2,672 visitors August-2,892 visitors September-3,240 visitors This is a slight decrease compared to the previous three months. 64% were new visitors Devices Over 2,600 visitors used a smart phone to visit the website Arrival Methods 55% of visitors arrived after a Google search 17% of visitors arrived directly (i.e. they typed in www.east- wenatchee.com) will Averages 3.01 is the average number of pages visited Average session time was 2:09 minutes Language 96% of visitors were English-speaking 1.37% of visitors were Portuguese -speaking Most popular webpages 1. Homepage 2. Jobs 3. Wings and wheels 4. Inmate list 5. Police Department 11. Wings and wheels 12. Public Records 13. The FAQ page 14. The Sewer's District's Facebook page 28. City Council minutes -agendas 100. I want to ride my ATV on city streets eNotification subscribers 57 active eNotification subscribers (13 are City officials or employees) Open rate is 41% 0 0 Ll COUNCIL AGENDA BILL # PRESENTER: POSITION: 14-10-01 Greg Pezoldt CITY OF EAST WENATCHEE CITY COUNCIL AGENDA BILL AGENDA ITEM # AGENDA DATE: City Engineer DEPARTMENT: 9 October 14, 2014 Public Works TITLE: Contract Award- Transportation Benefit District 2014 Residential Overlay Program BACKGROUND/ HISTORY: The City of East Wenatchee formed a Transportation Benefit District in 2013. The TBD Board has in accordance with their Charter and bylaws adopted an Annual plan and Annual Budget for 2014 that provided for the overlay of a portion of N. Grover Avenue, N. Jonathon Avenue, and 6th Place NE. The budget was determined to be $128,000. On September 29th, 2014, bids were received and publically opened for the construction of the annual plan. Bids received were as follows: Central Washington Asphalt $ 142,046.31 Mitchell Trucking and Paving $ 151,763.75 Granite Construction $ 135,256.49 Granite Construction was the lowest bidder. Their bid was $ 7,256.49 of the budget. While the budget for the TBD annual plan was $128,000, 2014 collections are running above the anticipated revenue. Revenue is expected to be approximately $203,000. This about $18,000 beyond the anticipated amount. EXHIBITS: Bid Tabulations Draft Contract RECOMMENDED ACTION: Authorize the Mayor to sign a Contract with Granite Construction Company for the construction of the 2014 Residential Overlay Program in the amount of $ 135,256.49 FINANCIAL DATA: Expenditure Required $ 135.256.49 Amount Budgeted Appropriation Required $ 128,000 $ 7,256.49 Page 1 of 2 pe • ACTION TAKEN: Motion Made By: Councilmember Collings Councilmember Johnson Councilmember McCourt Councilmember Barnhart Passed: Failed: Second By: Councilmember Raab Councilmember Buckner Councilmember Detering Mayor Lacy (in case of tie) Page 2 of 2 • • • 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 C 0 0 0 0 0 a o�ri O N uio N t[i rn CIO o00 o 01-0 O O o N H 0 10 LQ M O M O 7 M ER fA fA (A (A IA fA (A fA fA 69 iA fA f9 10 0 0 O o 0 O O O O O O O a p o oui 0 0 uio o N0 0 C 0 o�rio C 0 0 ovi 0 0 vio .t p N N tD N O 1D lD (D In N N O ti R C � M Yi fA fA fA to to (A !fl fA fA fA !A Vi v 0 0 0 0 0 o 0 o �n cc n o 0 0 o C C o C 00 o O o 0 o 0 a` 00 o�D riovi oo0 0000 _ cc,00o O noN rn 000 ornrno v a r L p 0 Cc Y o c O O O O O o 0 p C O O N O O 0 0 0 O o O o .. _ c O p 0 O� O OD O o O N rn O h O �1J N <D o 0O M O o 0 rn O O M 00 00 oo 000 0000 O O O O N O O 0 0 0 O O O O 'C a o 0 O o O �D O OD 0 n 0 0 rn 00 O N 0 W O O N O �O O N O - N V O <D O a O N M a 0 N N M n Q VEA Vi 69 EA fA fA 69 EA 69 b9 iR fA 69 EA - O O o 0 O O C o �D O n o O 0 0 0 0 C 0 0 Coco 0 0 0 0 C 0 0 o C o LL W " o O to N o. t L N o OM v o `O o C R o N Q UM di (A fA to E9 f9 fA b4 Vi b9 fA b9 E9 0 0 0 r N O mo N O cc 0o LL") LL� O nu�o ID N o N 0 o 000 O n O N O O 0000 O V' O o V O O1 C O o o 0 0 0 0 O O O O O O O O N O O O cc O O t D O O O 0 0 O u 0 O O O 0 0 O O 0 0 C W H1 IA (A fA - - - - - - - - - - Z w N C w O ' R N Q m � o W m H a v V m p Z Q � w w N ~ 16 c H Q 5 Q 0 m N> LLJ d E cLi m > U (� > N C R7 ... y a m N C'- C o w V o m o Et Nu) d C L E o ?„ > j O -O C C C N o y m a C N T N U m a 3 o N o `o O E2 U y X X w w X d w m LL o U N N U o 0 E > > > lolo n 5 a x x ¢¢¢ of 'c cn u7 cn T o o W m m m cn JJ JJ (nF--F- J22 W W W J - _ N rn r a a E e r z �N M? �n <Dn porno �NMO 1 O O "i L L m 0 m a This page intentionally left blank .7 I* • CITY OF EAST WENATCHEE PUBLIC WORKS AGREEMENT FOR Transportation Benefit District 2014 Overlay Program Contract No. Contractor: GRANITE CONSTRUCTION COMPANY This Agreement is entered into by and between the CITY OF EAST WENATCHEE, WASHINGTON, a municipal corporation hereinafter referred to as "City," and GRANITE CONSTRUCTION COMPANY, a California Corporation hereinafter referred to as "Contractor." This Agreement incorporates all Contract Documents as set forth in Section 16 of this Agreement. WHEREAS, the City desires to have certain road improvements constructed for its citizens; and WHEREAS, the City has selected the Contractor to construct the road improvements identified herein; NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, to be kept, performed, and fulfilled by the respective parties hereto, and other valuable consideration, it is mutually agreed as follows: 1. Scone of Work. The Contractor shall perform the Work outlined in the Contract Documents. In performing this Work, the Contractor shall at all times comply with all federal, state, and local laws and regulations applicable to the project. The Contractor shall perform Work diligently and completely. Time is of the essence in the performance of the Work. • 2. Compensation. The City shall pay Contractor according to Section 1-09.9 of the Contract Documents specifications and according to the rates set forth in the Bid Proposal dated September 29 h, 2014. City shall pay Contractor at the unit and lump sum prices, and by force account as specified in the Bid Proposal according to the Contract Documents as to time, manner, and condition of payment. The payments to Contractor include the costs for all labor, tools, materials and equipment for the Work. 3. Duration of Aereement. This Agreement shall be in full force and effect for a period commencing upon execution by the last Party to sign this Agreement. The Work shall be completed within the time specified in the Bid Proposal. 4. Prevailine Waees; Retainaee. Prevailing Wages and Retainage are addressed in the Contract Documents. 5. Independent Contractor. a. The Contractor is an independent contractor with respect to the work provided pursuant to this Agreement. The Contractor will solely be responsible for its acts and for the acts of its agents, employees, subcontractors, or representatives during the performance of this Agreement. The Contractor is not authorized to enter any debt, obligation, or liability on behalf of the City. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. b. The City shall not be responsible for withholding or otherwise deducting federal income tax or Social Security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to Contractor or any employee of the Contractor. Do6. Bonding. Upon execution of this contract, as required by RCW 39.08, the Contractor shall furnish a payment and performance bonds in the full amount of the contract price, plus state sales tax, which shall guarantee the faithful performance of the contract and the payment of all State of Washington agencies as required by Ch. 60.28 RCW as well as all laborers, mechanics, subcontractors, and material men and all persons who supply them with provisions and supplies for carrying out the work under this contract. These performance and payment bonds shall be furnished by a corporate surety company authorized to do business in the State of Washington, in a company acceptable to the City and on the form attached hereto. The bond must specify that the surety agrees to be bound by the laws of the State of Washington and be subject to jurisdiction of the state of Washington, and to venue in Douglas County, Washington. 7. Insurance. The Contractor shall procure and maintain for the duration of the Agreement, insurance as required in the Special Provisions against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representatives, or employees. The requirements of this Section shall survive termination of this Agreement 8. Successors and Assigns. Neither the City nor the Contractor shall assign, transfer, or encumber any rights, duties, or interests accruing from this Agreement without the written consent of the other. 9. Discrimination Prohibited. The Contractor must comply with all federal, state, and local nondiscrimination laws, regulations and policies. These laws include, but are not limited to: The U.S. Department of Transportation's policies against discrimination, Chapter 49.60 RCW, Title VI of the Civil Rights Act of 1964, Section 109 of the Housing and Community Development Act of 1974, Age • Discrimination Act of 1975, Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Executive Order 11246 of September 24, 1965, and the rules, regulations, and relevant orders of the Secretary of Labor, Section 3 of the Housing and Community Development Act of 1968; Executive Orders 11625, 12432, and 12138. If the Contractor fails to comply with and federal or state law, regulation or policy, the City may withhold payments to the Contractor under the contract until the Contractor complies or cancels, or suspends the contract, in whole or part. The City will give the Contractor 30mdays to cure any noncompliance. 10. Notices. Any notice required under this Agreement will be in writing, addressed to the appropriate party at the address which appears below (as modified in writing from time to time by such party), and given according to Section 1-05.15 of the Special Provisions. All notices shall be effective upon the date of receipt. To the City: City of East Wenatchee Greg Pezoldt, Public Works Director 271 Ninth Street NE East Wenatchee, WA 98802 509-884-1829; fax: 509-886-6113 • • To the Contractor: Granite Construction Company Kris Grubb, Contract Administrator 5665 Nelpar Drive, East Wenatchee, WA 98802 Phone: 509.884.2443, Fax: 509.888.2626 11. Applicable Law; Venue; Attorneys' Fees. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be exclusively in Douglas County, Washington. The prevailing party in any such action shall be entitled to its attorneys' fees and costs of suit, which shall be fixed by the judge hearing the case, and such fees shall be included in the judgment 12. General Administration and Management. The manager of this Agreement shall be Greg Pezoldt, Director of the Public Works Department or his/her designee 13. Severability. Any provision or part of the Agreement held to be void or unenforceable under any law or regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon the City and the Contractor, who agree that the Agreement shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as reasonably possible to expressing the intention of the stricken provision. 14. Contract Documents. The Contract Documents (see definition of Contract in Standard Specifications for Road, Bridge, and Municipal Construction 2014), set forth the terms of the contract • between the City and the Contractor, and are entered into by the acceptance of the Contractor's bid and the signing of this Public Works Agreement. The Contract Documents also consist of all Appendices attached hereto and all modifications or changes issued pursuant to the Contract Documents. There are no Contract Documents other than those above listed. The Contract Documents may only be amended by Change Order as provided in the Contract Provisions. CITY OF EAST WENATCHEE GRANITE CONSTRUCTION COMPANY By: _ Mayor Date: Attest: , City Clerk Approved as to form: City Attorney 0 Authorizing Resolution No. Title: Date: CITY OF EAST WENATCHEE Do PAYMENT AND PERFORMANCE BOND We, (Principal) and (Surety), a corporation, and as a surety corporation authorized to become a surety upon Bonds of Contractors with municipal corporations in Washington State, are jointly and severally bound unto the City of East Wenatchee, Washington (Contracting Agency), in the penal sum of: Dollars ($ ), (Total Contract Amount) lawful money of the United States, for the payment of which sum well and truly to be made, on demand, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. This Performance Bond is provided to secure the performance of Principal in connection with a contract dated , 2014, between Principal and Contracting Agency for a project entitled 2014 Overlay Program, Contract No. ("Contract"). The initial penal sum shall equal 100% of the Total Bid Price, including sales tax, as specified in the Bid Proposal submitted by Principal. THE CONDITION OF THIS OBLIGATION IS SUCH, that if the above bonded principal, his or its heirs, executors, administrators, successors, or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and agreements in the said Contract, and shall faithfully perform all the provisions of such contract and shall also well and truly perform and fulfill all the undertakings, covenants, terms, conditions and agreements of any and all duly authorized modifications of said Contract that may hereafter be made, at the time and in the manner therein specified, and shall further save harmless and indemnify said City of East Wenatchee, Washington, from IS any defect or defects in any of the workmanship entering into any part of the Work or designated equipment covered by said Contract, then this obligation shall become null and void; otherwise, it shall be and remain in full force and effect. Said Surety, for value received, hereby further stipulates and agrees that no change, extension of time, alteration, or addition to the terms of the contract or to the Work to be performed hereunder or to the Contract Documents accompanying the same shall in any way affect its obligation on this bond, and it does hereby waive notice of any change, extension of time, alterations or additions to the terms of the Contract or the Work or to the Contract Documents. Any such modifications or changes increasing the total amount to be paid the Principal shall automatically increase the obligation of the Surety on this Bond in a like amount. We agree to be bound by the laws of the State of Washington and to be subject to jurisdiction of the State of Washington. We further agree to venue in Douglas County, Washington, for all demands, suits and actions of any kind initiated under this bond If Contracting Agency shall commence suit and obtain judgment against the Surety for recovery hereunder, then the Surety, in addition to such judgment, shall pay all costs and attorney's fees incurred by Contracting Agency in enforcement of its rights hereunder. No right or action shall accrue on this bond to or for the use of any person or corporation other than Contracting Agency. 9 00 0 0 IN WITNESS WHEREOF, the said Principal and the said Surety have caused this bond and three (3) counterparts thereof to be signed by their duly authorized officers this day of ,20 Principal: By: Title: Surety: _ By: By: Signature of Authorized Official Printed Signature of Authorized Official Attorney in Fact (Attach Power of Attorney) Approved As To Form: City Attorney ATTEST: (if Corporation) �: Signature Title: Printed Name and address of local office/agent of Surety is: Surety companies executing bonds must appear on the current Authorized Insurance List in the State of Washington per Section 1-02.7 of the Standard Specifications. P-5 City of East Wenatchee BID PROPOSAL FORM TRANSPORTATION BENEFIT DISTRICT 2014 OVERLAY PROGRAM TO: City Clerk City of East Wenatchee, Washington The undersigned (Bidder) hereby certifies that s/he has carefully examined and thoroughly understands the Bid Documents for the construction of the Project and the nature of the Work; that s/he has personally inspected the site, including subsurface information; that s/he has satisfied him/herself as to the quantities involved, including materials and equipment and conditions of work involved, including the fact that the description of the Work, as included herein, is brief and is intended only to indicate the general nature of the work, and thoroughly understands the nature of said Work; and hereby proposes to undertake and complete all Work embraced in this improvement in accordance with these Contract Documents and at the following schedule of rates and prices. The Bidder understands that the quantities mentioned herein are approximate only and are subject to increase or decrease, and hereby proposes to perform all quantities of work as either increased or decreased in accordance with the Contract Documents. As evidence of good faith, (check one) © bid bond or ❑ cash, ❑ cashier's check, ❑ certified check, or ❑ postal money order made payable to the City of East Wenatchee equal to five ' percent (5%) of the Total Bid Price is attached hereto. The Bidder agrees that if this proposal is accepted by the City Council, s/he will, within ten (10) calendar days after Notice of Award, sign the Contract with the City of East Wenatchee in the form of the Agreement form included in these Contract Provisions, and will, at the time of signing, deliver to the City of East Wenatchee the Performance and Payment Bonds and all Certificates of Insurance required herein. Bidder understands that, should this offer be accepted by Owner within 10 calendar days after the day of Bid Opening and the Bidder fails or refuses to enter into an Agreement and furnish the required performance and payment bonds and liability insurance within 10 calendar days after Notice of Award, the Contract shall be null and void and the Bid Deposit or Bond accompanying this Proposal shall be forfeited and become the property of Owner as liquidated damages, all as provided for in the Contract Documents. The Bidder Ruther agrees, if awarded the Contract, to begin work within ten (10) calendar days after Notice to Proceed, and to furnish all labor, machinery, equipment, tools, apparatus, and other means of construction and do the work in the manner, in the time, and according to the methods as specified in the Contract Documents and required by the Owner and its designees, and to complete the Work within 20 working days after the Notice to Proceed Date. 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II palE�sd �. 11 y Q ;I ma;I •olaiagl uuojuoo of palaaitoo iqs oozed ;tan oql oral! Auv ioj paun?u junotas [idol aql pus oozed ltun otp uaat►-laq sinoao lalguoo ongM •slu!od Isunoap oA4 of sluao Tq) Ajuo sam2g um saoud liun togs •nn�otls oq lsntu plq jo lunotus is;ol oql pus `suoisualxo lle `stual! liu io3 saoud llufl :aloes 1(AId2I9O2Id 2.d'RIaAO VTOZ 13MISIQ 1.I aKHO KOIlVlUOdSN7fH L 00 i - aat.z to �i�uena !a uo di.xasa tua 'oft d �. II palE�sd �. 11 y Q ;I ma;I •olaiagl uuojuoo of palaaitoo iqs oozed ;tan oql oral! Auv ioj paun?u junotas [idol aql pus oozed ltun otp uaat►-laq sinoao lalguoo ongM •slu!od Isunoap oA4 of sluao Tq) Ajuo sam2g um saoud liun togs •nn�otls oq lsntu plq jo lunotus is;ol oql pus `suoisualxo lle `stual! liu io3 saoud llufl :aloes 1(AId2I9O2Id 2.d'RIaAO VTOZ 13MISIQ 1.I aKHO KOIlVlUOdSN7fH L 00 i 00 BID PROPOSAL SIGNATURE PAGE By signing below, Bidder acknowledges receipt and understanding of the following Addenda: Addendum Addendum No. Date of Receipt No. Date of Receipt I V -4 3 ,�/d 2 ,t! A 4 X A< NOTE: Failure to acknowledge receipt of Addenda may be considered as an irregularity in the Bid Proposal and Owner reserves the right to determine whether the bid will be disqualified. By signing below, Bidder certifies that: 1. Bidder has reviewed the insurance provisions of the Bid Documents and will provide the required coverage. 2. Bidder expressly agrees to all provisions of the WSDOT/APWA Standard Specifications for Road Bridge and Municipal Construction (2012) and as modified in the Bid Documents, including all indemnity provisions and Title 51 waiver of immunity for workplace injuries contained in General Requirements Section 1-07.14. The Surety Company which will furnish the required Payment and Performance Bonds is "See Appendix Al of (Name) Bidder: Signature of Authorized Official: Printed Name and Title: Address: (Address) Cevin Ladwig, Sr., Area Manager 5665 Nelpar Drive Wenatchee, WA. 98802 Date: 09/29/14 Phone No.: 509.884.2443 Fax No: 509.888.2626 This address and phone/fax number is the one to which all communications regarding this proposal and the Contract (if awarded) should be sent. Circle One: Individual/Partnership/ State of Incorporation: California Joint Ventur orporation NOTES: 1. If the Bidder is a co -partnership, give f= name under which business is transacted; proposal must be executed by a partner. If the Bidder is a corporation, proposal must be executed in the corporate name by the president or vice-president (or any other corporate officer accompanied by evidence of authority to sign). 2. A bid must be received on all items. If any unit prices are left blank, they will be entered as $0—no charge. 000L-98V (STV) SOTt6 VD 'oosToue.z3 UPS OOST agTnS 'laaalS :Iuowa.zg 66T DUI 'IsaM saoTtjas aoue.ansul Xsrg NOV (,(au 0jvv o Jantod tlon901=9 m AaulMV asI ueTITT'I ICE[ MOM Pnuo-TRO amps IS � S AuedwoJ abdeinsui friapea TIN :Auudmo0 )4ainS 3o/pus;ua& jo ,,tttl111/fff�! el ,: R� vto 0. �1 • pool jo •ou auotld pug 'sseiplre `au vx 4111110 GRID, .z 'BTmpe7 uTnaL) Wo ipnV jo t ue wo0 uoT�on.z�s �TueaO .zagwa;deS JO KUP pzi z 6.M M'9p PuGPan 'S •uoisua;xs *gons Aagjo ao ou anrsm Aq=q saoP 14=S Pua `spiq;dazou A -um .taumo ilaMm up �u�n aura 3o uotsua;xa Sue Aq pelao�e ao p=udun Am ou m oq Rvgs puog pTg s;t puz c4amS jo suotxg$[Igo aqI puog sM japan pa;slpuc pu. .Cus 3o suo.1m PUB spns `sptnnBap IF a03 uo;$ulgss�'�uno0 sul2noQ m anon o; oa a tag ttg a� •uo;Smgsu�30 OM ag; jo uoparpsrmf o; pafgns eq o; pus uoj?utgsu,& jo oMS ogtjo smsl oxg Aq punoq aq o; aaae am •sa8smep paleprnbq Pus &Iuaad su `puog PIE[ ag;3o;unotas atl; xaumO o;;taj.io3 pus Xad Kjawtpomuu hags c4=S so psodaQ pig atl; pajto3 ITgqs I-edl=Pcl Puu ;3a9a pus aaroj Unl ui uptaw llugs;l oslmiag;o °ppssalaa oq slags f4unaaS pig s}t1; uotl; 'pwmwj se aaaumsm jo aouopmo • �Ctoe3sges qsmunj IIBgs pus 'taunaO Aq panosddB sagamS so ,,tjaYnS tl;rm'tgimatatg uopaauaoa ur slgualvm Surggmrg .zo aoqul $unutojtad suosnd uejo;uatand atp zoj pttg;aafosd pius jo oausuuojtad In3tA. i otpioj spuoq gsrmnl llsgs pug `quamnaoa pig otpjo stuza; ag; q;Ym aausptoaae ul .taumO tl;tan;uatuaa&y us o;ul muo pug alum Sinp Hugs lgdiouud pug pa;daoos s[ Issodoad ag; jl •q .to `iauAio Aq paloafar si lissodotd otp,E[ •u 'ato3al9tg n►oX •s;uamnaoQ pig pus Issodord acpjo sutra; ag; o; $tnp.toaas ` ual2oid bimmnO moo Pu;s!a p3auag uopepodstal.Lolp .toj lssodoid a t{;Im uogaauuoo ul z0u&0 o; lud►ouud Xq pa}}ttagns st pus xs; sales Eurpnlaul `Plq lu;o; atRio (o�u5);uaaaad aetj ump ssal;oa;unotus us oq llugs puog pTE[ ao;tsodaq plg oqj :suoglpuo0 11 •puog pig sltl; jo tuns lsuod oq; o; pa;iunl oq Ilegs puog plE[ sttp iapun ApMS 3o f4titgsll QU-Alimmos pug dpmof'su2,sss pas slossaaons `s.to;B.gstutmpe'sso;naaxa `snaq j!otp'sanlms axD putq 4amS pug ludloul.rd gotgnn jo;uouutsd aq; .to3 goigm ` $) ongop----------------------- ;unowe piq aii;ue to (;uawad 9nU)%9 3o ums leuad oqj ut (iaum0) oegopuam;seg jo 410 atl; o;un punoq Aluag pue plug ats'(4omS) Kuedwoo eouemsul jejapej pue'(Isdraurtj) oo a;iuPus!saaptm Qu :puog plg (� stulloP jo;unoats atp ul 313aga s,iatgsea io')Ioatlo patg rao jpodop tlssa s jo tuJoj atl; ut eaga}saata ;ssg3o /410 ag; tpcnn;tsodaQ pcg s s;isodap ggaiaq judioug d pou2isaapun ogjL :;isodaQ PIS ❑ Ailla"as ME[ is ACKNOWLEDGMENT State of California County of Santa Cruz On September 23, 2014 before me, V.J. Fox, Notary Public (insert name and title of the officer) personally appeared Lillian Tse who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. V. J. FOX Comm, 1948644 4 " NOTARY PURUC'CAUFORNIA SANTA CRUZ COUNTY MY COMMISSION EXPIRES SEPT 18, 2016 Signature � (Seal) V.J. 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B jojjxa 10 UONPus (steep IR uetll rape) WamA elmgu syl u! Arolgdpo rOugyAt A W Pug s0u1>�gPun put tpuoq 'espwsglo jo uoa»IIl Alarm sn Ileyaq q+410o pue 1oj �+A!IaP Pua W epos alelodioo 11a41 xWe W Pue saweu A!a41 ul uoptuOlWP tans spun slf*m al ps j -u! AawogV In1mg! Pug eM qaq so 4oQa as1 ue11111 Pue uosul35 Aa 4sV'3so9ualpajI� uaaj4je; �uosnelsng au» "— `�°Jllh'8111Au0639M 33N tnea op uo1pjo�oo u Suoos 1 �q PUeIl1119 'a U40 lemma e4spsll tulodde Pue euMquoo 30NVaf1SN1 1NVlIJI/1 `uopelodlm Isueeu�NV¢WOO A11NW30NI OId10Vd Pue 'uoflelodloo >l10A Ai1ON a 'ANVd'W00 IP I ANVdWOO 3ONVanSN1 1"303d 1041 '81uaseld Qs841 Aq IIV hwu)i 69OLO M'UsjuRM Auedwo:) AUUwapul alPasd A3NHO.UV � peon MOIA ulM;unoyy 9L Auedulloo eousinsul;usIIBIA :10 f}ains ;uawuedea 1leung :u:pV Auackuo0 a3munsul lraapq_4 ggn43 H3MOd • 00 Surety companies executing bonds must appear on the current Authorized Insurance List in the State of Fashington per Section 1-02.7 of the Standard Specifications. Failure to return this Declaration as part of the bid proposal package will make the bid nonresponsive and ineligible for award. NON -COLLUSION DECLARATION I, by signing the proposal, hereby declare, under penalty of perjury under the laws of the United States that the following statements are true and correct: That the undersigned person(s), firm, association or corporation has (have) not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with the project for which this proposal is submitted. 2. That by signing the signature page of this proposal, I am deemed to have signed and to have agreed to the provisions of this declaration. NOTICE TO ALL BIDDERS To report rigging activities call: 1-800-424-9071 The U.S. Department of Transportation (USDOT) operates the above toll -fide "hotline" Monday through Friday, 8:00 a.m. to 5:00 p.m., eastern time. Anyone with knowledge of possible bid rigging, bidder collusion, or other fraudulent activities should use the "hotline" to report such activities. The "hotline" is part of USDOT's continuing effort to identify and investigate highway construction contract fi-aud and abuse and is operated under the direction of the USDOT Inspector General. 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Wenatchee Date: Thursday, August 7, 2014 y QP Time: 1 p.m. ♦� The meeting of the Douglas County Solid Waste Advisory Committee (SWAC) was called to order by Chairman Russell Clark. Royal Devaney moved to approve the agenda, Aaron Kelly seconded and the motion was unanimously approved. Mayor Royal Devaney moved to approve the meeting minutes from the May 1, 2014, SWAC meeting, Harry Raab seconded and the motion was unanimously approved. AGRICULTURAL TAC/PEST SUE -COMMITTEE: Chairman William Carpenter, from the Chelan -Douglas Pest Board, presented two Pests of Concern White Papers from Waste Management requesting to import Municipal Solid Waste (MSW) from Whatcom and Spokane Counties into the Greater Wenatchee Regional Landfill. The Pest Sub -Committee determined that because pest trapping and monitoring programs are already in place, the level of risk is acceptable. The Pest Sub -Committee recommended that SWAC approve: 1. The Whatcom County Pests of Concern White Paper, 2. The Spokane County Pests of Concern White Paper, 40 3. Revisions to the Douglas County Agricultural Pests of Concern List, 4. Revisions to the Fruit, Vegetable and Grain Inhabiting Insects Trapping and Monitoring Program, 5. Revisions to the Universal Agricultural Pest Complex Protocol: Fruit, Vegetable and Grain Inhabiting Insects, 6. Revisions to the Soil Inhabiting Invertebrates Trapping and Monitoring Program, 7. Revisions to the Universal Agricultural Pest Complex Protocol: Soil Inhabiting Invertebrates. Mayor Royal Devaney moved SWAC approve all seven of the Pest Sub -Committee recommendations, Aaron Kelly seconded and the motion was unanimously passed without further discussion. PUBLIC HEALTH & SAFETY TAC: David Prosch, from the Chelan -Douglas Health District's Solid Waste Department, presented the second quarter activities report. He mentioned that the Health District has noticed this year chronic and repeat solid waste sites in both Chelan and Douglas Counties that is on a fairly large scale and a threat to the public health through insects and rodents. These sites are foreclosures where no one is taking responsibility for the property. The Health District is working a new process to get the nuisance and health codes changed through the Health District codes so they don't have to repetitively clean up the sites. COUNTYWIDE SOLID WASTE PROGRAM COORDINATOR REPORTS: Angela King, Program Coordinator, presented a number of reports, including: Page 1 of 4 o The Household Hazardous Waste (HHW) Collection Events report. 571 vehicles and 696 households were represented. 29,971 pounds of the over 68,000 pounds of material collected was recycled. o She reported that about half of the HHW grant money is left after the events this spring. This money can be spent on another HHW event in the spring or can be used to participate in the Chelan County Moderate Risk Waste facility. Chairman Russell Clark recommended waiting until Chelan County gets their facility up and running before rd having a conversation with them. Angela suggested the main HHW event be held the 3 weekend in April. David Prosch reported that the Chelan County Moderate Risk Waste facility should be operational in 2016. Douglas County was the only county to receive an Offset Cycle Grant funds to update a Solid Waste Management Plan (SWMP). Trent Hurlbut, Department of Ecology grant manager, stated that he will be working with Angela and LaVonne in terms of what is specifically required. A few things have changed in how Douglas County handles the different material streams that will need updating. He stated that Douglas County has a very secure SWMP skeleton to work with and he doesn't foresee any trouble. o The Litter Program started July 1st and will end on August 22d. Countywide Solid Waste (CWSW) hired a supervisor and 5 litter crew members. The high heat and smoky conditions has been an issue for the crew. The CWSW office has done additional heat training with the crew to keep them aware of dehydration and heat exhaustion. Over 4000 pounds of debris was collected in the first 10 days of July, almost 11,000 pounds was collected for the month of July. ® LaVonne Ramey, CWSW Office Assistant, presented the 2�d quarter financial and program reports. The financial reports show that revenues and expenditures are pretty much in line with the budget. The total of the commodities collected at the Community Recycling Centers is down from last year. PAFtTICIPATINC� JURISDICTIONS UPDATE: Mansfieid: No report Waterville: No report. Bridgeport: No report. E. Wenatchee: No report. Douglas County: No report. Rock Island: No report. UNFINISHED BUSINESS: None NEW BUSINESS: Angela King presented the Scope of Work for the Solid Waste Management Plan revision. Commissioner Dale Snyder moved that SWAC approve the Scope of Work, Mayor Royal DeVaney seconded the motion, which was unanimously passed. Angela presented the committee with a suggested special SWAC/SWC meeting schedule to deal with the Solid Waste Management Plan revision schedule as well as other requests from Waste Management to import municipal solid waste. Angela will coordinate the dates with interested individuals by email. The first special meeting will most likely be in late September or early October. Page 2 of 4 Angela reported that there will be some Department of Ecology (DOE) Coordinated Prevention • Grant (CPG) funds available and asked the members if they would be interested in the CWSW office purchasing new recycle collection bins for the Community Recycling Centers (CRCs). Chris Strother, CWSW Program Assistant, brought samples of two recycle collection bins to present to the SWAC members. These bins are called MacroBins and are made by Macro Plastics. They have collapsible sides to make it easier to reach into the bins; they are fully collapsible, stackable, and easily moved with a forklift. Mayor Devaney of Waterville and Mayor Clark of Rock Island were interested in getting some of the bins. The mayors of Mansfield and Bridgeport were not present so Angela will contact them about the bins. OLD BUSINESS: Angela reported that the purchase of the glass crusher discussed at the last SWAC meeting fell through. She found a brand new $25,000 glass crusher in Colorado that they would sell to CWSW for $4000, but the DOE declined to allow the CWSW office to use CPG funds to purchase the glass crusher. Trent Hurlbut from the DOE stated that the DOE does not define crushed glass for use as alternative daily cover at a landfill as recycling. Also, with the upcoming Mercury containing light bill, producers are going to be responsible for that portion of that product's life cycle; so for the county to purchase a glass crusher right before it basically becomes obsolete for the county to own, it did not seem like a wise investment from Ecology's perspective. He also stated that there have been other requests from counties and cities to purchase glass crushers that have been denied by the DOE. Angela stated that the glass crusher would also be used to crush plastic bottles. . Angela reported that CWSW could have purchased the glass crusher using miscellaneous revenue and not CPG funds, but the DOE told her in a phone conversation that the crusher could not be located in a DOE funded facility (Douglas County Processing Center at Zacker Pit). After some discussion, it was determined that the CWSW may be able to purchase a glass crusher to install at the Zacker Pit site. Trent will follow up and let the CWSW office know if it can be done. • For the Good of the Order: the next SWAC meeting is Thursday, November 6, 2014, at 1 p.m. Chairman Russell Clark adjourned the meeting at 1:53 p.m. Page 3 of 4 • • • ATTENDANCE SWAG Members: 1. Dale Snyder Douglas County 2. Russell Clark City of Rock Island 3. Royal Devaney Town of Waterville 4. Harry Raab City of East Wenatchee 5. Will Carpenter Ag TAC 6. David Prosch Public Health and Safety 7. Aaron Kelly Waste Industry 8. Eileen Bone Waste Reduction & Recycling STAFF MEMBERS: 1. Angela King 2. LaVonne Ramey VISITORS: 1) David Lowe 2) Chris Strother 3) Trent Hurlbut CWSW Program Coordinator CWSW Program Office Assistant Greater Wenatchee Regional Landfill CWSW Program Assistant Department of Ecology Page 4 of 4 01"-C14 'Y"kn sa-, • Solid Waste Council Meeting Minutes Location: Douglas County Public Service Building, E. Wenatchee Date: Thursday, August 7, 2014 Time: 2:06 p.m. The meeting of the Douglas County Solid Waste Council (SWC) was called to order by Chairman Dale Snyder. Russell Clark moved the meeting agenda and the minutes oved Royal DeVa ey seconded and the motion was from the May 1, 2014 meeting be app unanimously approved. SlNA,C RECOMMENDATIONS: SWAC recommended the following Pests of Concern White Papers from Waste olid Waste from Whatcom and Spokane Management's request to import Municipal S Counties into the Greater WenatcheeRegional beap proved the current Douglas County Pest Prot by the SolidWaste Council and forwarded to the Douglas County Commissioners for adoption by resolution. 1. The Whatcom County Pests of Concern White Paper, • 2. The Spokane County Pests of Concern White Paper, 3. Revisions to the Douglas County Agricultural Pests of Concern List, 4. Revisions to the Fruit, Vegetable and Grain Inhabiting Insects Trapping and Monitoring Program, 5. Revisions to the Universal Agricultural Pest Complex Protocol: Fruit, Vegetable and Grain Inhabiting Insects, 6. Revisions to the Soil Inhabiting Invertebrates Trapping and Monitoring Program, 7. Revisions to the Universal Agricultural Pest Complex Protocol: Soil Inhabiting Invertebrates. After some discussion about the amount of time takes toprocess an portation seconded and request Russell Clark moved to approve the documents, Royal DeVaney the motion was unanimously approved without further discussion. SWAC recommended the Solid Waste Council adopt the Scope of Work for the Solid Waste ManagCWSW Program ementPlan moved toreadoptRoyal D Vaneys Russeela seconded and the motion Coordinator. Russe was unanimously approved. NEW BUSINESS' ly nded two Angela reported that LaVooffered by the officece Assistant, of the Secretary oftStatee records management classesThe CWSW le ts for s which the Office recently received a • coupreally old srecords darting bacdk bout 20 year. Aspart of fact that the office has a lot of y the research for data for the Comprehensive Plan revisions, LaVonne will also be looking Page 1 of 2 • through the old documents to see which ones can be shredded, which ones need to kept and which ones can be archived at the state. For the Good of the Order: Next Solid Waste Council meeting is Thursday, November 6, 2014 directly following the 1:OOp.m. SWAC meeting on that date, at the Douglas County Public Services Building. Chairman Russell Clark adjourned the meeting at 2:07p.m. SWC Members: 1. Dale Snyder 2. Russell Clark 3. Royal DeVaney is 4. Harry Raab Staff Members: • 1. Angela King 2, LaVonne Ramey ATTENDANCE Douglas County City of Rock Island Town of Waterville City of East Wenatchee CWSW Program Coordinator CWSW Office Assistant Page 2 of 2 �ml� Y' U��r RIVERCOM ADMINISTRATIVE BOARD 0 RIVERCOM 911 Wednesday, September 10, 2014 Wenatchee City Council Chambers, 129 South Chelan Avenue, Wenatchee, WA 98801 MEETING MINUTES Board Members Present: Tony Veeder, Councilmember, City of Wenatchee (Chairman); Dale Snyder, Commissioner, Douglas County; Keith Goehner, Commissioner, Chelan County; Kent Sisson, Sergeant, Chelan County Sheriff's Office Excused Absence: Wayne Barnhart, Councilmember, City of East Wenatchee (Vice -Chairman) Ex-Officio Members Present: John Wisemore, Sheriff, Chelan County Sheriff's Office (substituting for Brian Burnett); Tom Robbins, Chief, Wenatchee Police Department; Keith Vradenberg, Mayor, City of Entiat RiverCom Staff Present: Jim Fosse, Director; Criselia Grupp, Administrative Services Manager; Jerry Corder, IT Manager; Josh Humphrey, Radio Systems Technical Manager; Misty Viebrock, Operations Manager; Staci Engler, Confidential Administrative Assistant Guests Present: Dee Gutierrez, RiverCom; Karen Goodwin, Douglas County; Jim Brown, Wenatchee Police Department; Allison Williams, City of Wenatchee CALL TO ORDER — Chairman Veeder called the meeting to order at 9:00 AM; Board Member Robbins led the Pledge of Allegiance. WELCOME AND INTRODUCTIONS —Chairman Veeder welcomed those present; attendees introduced themselves. III. APPROVAL OF AGENDA —The agenda was approved as presented. IV. STANDING AGENDA A. Consent Agenda i. RiverCom Administrative Board Meeting Minutes, August 13, 2014 ii. Payroll and Benefits for August 2014 in the amount of $244,778.21 iii. September Vouchers in the amount of $101,995.65 for payment on September 10, 2014: a. Maintenance and Operations Account (Control #0572-0631) $ 28,847.02 b. Equipment Replacement Account (Control #0632-0633) $ 2,360.44 c. General Communications Tax Account (Control #0634-0647) $ 18,483.66 d. Communications Tax Capital Projects Account (Control #0648-0653) $ 50,737.81 RiverCom 911: Administrative Board Meeting — September 10, 2014 Page 1 • Motion to approve the Consent Agenda, Goehner, second by Snyder. Resolution: Motion carried. V. BOARD CHAIR REPORT Tony Veeder announced his resignation from the Wenatchee City Council effective September 11, 2014. He added that he has enjoyed working for the community and that it has been a pleasure to work with RiverCom staff. Vice -Chairman Barnhart will Chair the October meeting and the City of Wenatchee will name a replacement for the vacant Board position created by Veeder's departure. Director Fosse thanked Chairman Veeder for the invaluable support and work he has provided RiverCom in the past few years as a RiverCom Administrative Board member and noted that he will be greatly missed. VI. DIRECTOR'S REPORT Director Fosse reported on the following items: A. Work has been moving forward at the Lower Badger radio site. The concrete pad and footings for the tower are expected to be poured at the end of the week; it is likely that the tower will be erected in mid -October. VII. RADIO SITE REPORTS — There was no additional report. VIII. STAFFING REPORT A. All ESD trainees have completed training and have been released to work on the operations floor. B. There are currently five (5) individuals in the final phases of the pre -employment process; RiverCom will be extending final offers of employment to those individuals who successfully complete the pre -employment process. C. RiverCom anticipates and is preparing to start a Recruit Academy in mid -October. IX. STATE E911 OFFICE REPORT A. Director Fosse reported that RiverCom has received a State E911 Operations Contract for Chelan County, but has not yet received a CPD contract for Douglas County. The contract did include funding in the amount of $350,000 for the new phone system plus additional component pieces recommended by the State. The amount was substantially higher than the original TCS phone system bid amount of about $289,000. Motion to approve an expenditure of up to ,$350,000 as funded by the State for the new phone system plus other related component costs, Snyder, second by Goehner. Resolution: Motion carried. RiverCom 911: Administrative Board Meeting — September 10, 2014 Page 2 • X. MONTHLY FINANCIAL REPORTS Financial reports were provided to the Board for review. 2014 YTD Expenditures: As of August 31, 2014, actual expenditures were recorded as follows: 2014 YTD Expenditures j Dollar Amount % of Budget Maintenance and Operations Account 2,307,507 55.55% i Capital Projects Account 63,952 81.25% Equipment Replacement Account _ 15,724 66.63% Communications Tax Account 520,692 20.48% TOTALS: 2,907,875 42.77% 2014 YTD Revenue: As of August 31, 2014 actual revenue received was recorded as follows: _ ......— _.....- - -- 2014 YTD Revenue Dollar _A_ mount % of Budget Outside Revenue and Grants 289,374 85.91% Local E911 Excise Tax 822,069 81.13% -- - ----.—..... ......... - Agency Assessments 1,651,713 68.17% Communications Tax Revenue 1,531,724 74.72% Site Leases 9,399.37 60.25% Outside Revenue and Grants (Capital) 258 41.27% _ _ TOTALS: 4,304,539 73.71% XI. OPERATIONS REPORT -There was no report. XII. COMMITTEE REPORTS A. Director Fosse reported that he provided the ROG group with a Capital Improvement Project summary at the meeting yesterday, September 9, 2014. XIII. OLD BUSINESS -There was no old business. XIV. NEW BUSINESS A. 2015 Annual Budget - Preliminary Review Director Fosse and Administrative Services Manager Grupp have so far met individually with Board Members Goehner, Snyder, and Sisson to review the 2015 Annual Budget. They also conducted a budget review on September 8, 2014 with the Budget Review Committee members, Karen Goodwin, Jim Brown, and Mick Lamar. Director Fosse reviewed primary additions and changes to the budget. He apologized for the delay with regard to some of the final budget numbers due to the lateness in receiving a final operating contract from the State E911 Office. Karen Goodwin, CPA at Douglas County Finance, stated the Budget Review Committee had reviewed the Budget and that no changes were made prior to its presentation to the Board. RiverCom 911: Administrative Board Meeting — September 10, 2014 Page 3 Board Member Snyder asked about the fund balance and budget year carry-over for the Communications Tax Account. Director Fosse said that the balance appeared to be high at . the moment, but that a large portion of the monies would be drawn -down in the near future as current in -progress Capital Improvement Projects are completed and paid off. He also added that the monies in the account are all scheduled toward upcoming future projects. Board Member Goehner asked if RiverCom staff could separate out Communication Tax Budget reporting from other operating expenditures to be clearer in conveying financial functions. He also requested that the Communications Tax Account be reported on and summarized on a separate cover sheet. Administrative Services Manager Grupp responded that she will work with Karen Goodwin at Douglas County Finance to make the requested changes. Motion to approve and adopt the 2015 Annual Budget, Snyder, second by Goehner. Director Fosse said that RiverCom usually waited until the October Board meeting to approve and adopt the Annual Budget to give stakeholders an opportunity to respond. The 2015 Annual Budget will be brought back to the RiverCom Administrative Board for final approval and adoption at the October 8, 2014 meeting. Board Member Snyder rescinded the motion, seconded by Goehner. 0 XV. CORRESPONDENCE AND INFORMATIONAL ITEMS — There were no items of report. 0 XVI. GOOD OF THE ORDER —There were no items brought forward. XVII. ADJOURNMENT - With no further business, the meeting was adjourned at 9:40 AM. The next Board session is scheduled for October 8, 2014. Minutes Respectfully Submitted, Staci Engler Confidential Administrative Assistant RiverCom 911 ATTEST: Jim Fosse, Director Secretary to the Board Date RiverCom 911: Administrative Board Meeting — September 10, 2014 Page 4 E 0 RiverCom 911 Administrative Board Members: Vice -Chairman Wayne Barnhart, Council Member, City of East Wenatchee Keith Goehner, Commissioner, Chelan County Dale Snyder, Commissioner, Douglas County Kent Sisson, Sergeant, DEM, Chelan County Sheriff's Office, RiverCom 911 Operations Group Frank Kuntz, Mayor, City of Wenatchee RiverCom 911: Administrative Board Meeting — September 10, 2014 Page 5 S�y per m� NORTH CENTRAL WASHINGTON ECONOMIC DEVELOPMENT DISTRICT • (NCWEDD) BOARD and MEMBERSHIP MEETING September 10, 2014 8:45 - 10:45 AM Chelan City Hall - 135 Johnson Avenue, Chelan, WA Karen Rutherford called the meeting to order at 8:45 AM. MEMBERS PRESENT Bill Haven, City of Entiat Steve King, City of Wenatchee Economic Development Officer Kurt Danison, Tonasket, etc. Christine Perry, City of Pateros Trent Moyers, Pangborn Airport Craig Larson, Port of Chelan County Julie Muyllaert, Winthrop Chamber of Commerce Amy Strong, Twisp Chamber of Commerce Kyle Desautel, Colville Confederated Tribes Roni Holder-Diefenbach, Economic Alliance Harry Raab, City of East Wenatchee Mark Spurgeon, Port of Douglas Chris Branch, City of Oroville Russell Clark, City of Rock Island Ken Stanton, Douglas County Wendy Isenhart, City of Chelan Carol Cowling, EDD NCWEDD STAFF Jennifer Korfiatis • Approval of: EDD July meeting minutes; Plug In North Central Washington July meeting minutes; and Finance Committee meeting minutes - ACTION ITEM - Motion to approve all minutes made by Mark Spurgeon, seconded by Chris Branch - All approved. Motion passed. Administrator's Report - Jennifer reported positive fallout from EDD sponsorship of Plug In NCW at the Travel Writer's Conference held in Spokane ---- three seasoned travel writers have agreed to drive the Cascade Loop highway in electric vehicles and write articles about it. The recent EDD-sponsored PTAC training sessions were warmly appreciated but attendance was light. The sessions are aimed at helping businesses research, find and bid government jobs. If any other entities see a need and would like to sponsor this training, PTAC is eager to continue in North Central Washington. + Makers SpaceCoworking Space effort - Jennifer and a delegation of EDD members toured two cooperative working spaces, one in Olympia, one in Seattle where individuals can rent a desk by the day, week or month within a shared, open space. "The only walls in the place are around the phone booth," Jennifer said, "for privacy". Users share phone and technical services, like printers, desks and computers. Interviewing sponsors and people using the spaces, these were the takeaways: 1. Run best when run by private entrepreneurs, 2. Population is important. Seattle example has 170 members. 3. Lake Chelan Chamber of Commerce new location has open 2nd floor for shared space. After mentioning this tour on KOHO and KOZI, Jennifer wondered what local interest might be and received (3) phone calls asking for • details and wanting the service available here. 4. Maker's Space is a similar concept aimed at entrepreneueral artists. Instead of desks and office space, the Maker's Space is booths filled with tools for woodworking, painting, ceramics, etc. Maximum cost for sharing Maker's Space is $350/mo. The NWRegional library is interested in creating a mobile Maker's Space that could be shared by towns and cities in the library system. 5. Benefits of transient office space ---- helps fill empty buildings and build businesses that will, one day, rent the empty spaces and grow the town's economy. Networking ---getting to know others who are in your line of work or who compliment your business. Benefits of Maker's Spaces ---creative people can create prototypes and models of their product that they could not do at home. Educational community/artist community/business community ---working together builds community. +Regional Visioning Process - Ongoing conversation with grassroot individuals on their vision for NCW's future. This effort is resident -driven, unlike typically electeds or leaders views. +Tourism Research - Ongoing - Jennifer has been collecting primary data at regional events like the Omak Stampede: Where are you from? What brought you here? Results will be shared. +Leadership training - Jennifer has been invited to participate and has accepted. +Talking Points - Amy Massey, EDD staff, suggested that the EDD's message and monthly news might be distilled into talking points that members can share with their contacts. Members gave the idea warm approval. We will soon be receiving email "talking points" after each meeting from Jennifer and Amy. +Community Foundation Dinner - Sun Mountain Lodge, October 1 &2. $75. EDD members will be reimbursed by EDD if they attend. +EDA Grant Update - The EDA capacity grant is a significant portion of EDD annual funding. Last year the sequester, shutdown delays and rapidly changing (sometimes conflicting) application requirements stalled EDD funds and curtailed work. This year, after EDA received "marginal" reviews on its audits, they are examining closely all matching, "in kind" contributions. Jennifer and Amy mailed NCWEDD's application package of materials to the EDA on time. Weeks passed before they were notified that many of our "in -kind" donations and matching funds, acceptable for years, (milage expenses and time taken to be present at the monthly meetings, for example) are no longer acceptable. In -kind contributions must be "stronger", and the deadline for the revised grant appliction was August 25th. • Jennifer was on vacation. • Jennifer and Karen Rutherford placed a conference call to the EDA to obtain pre - approval of the grant application they were re -submitting. One planned source of private matching funds would be $20,000 from Plug -In NCW. Not acceptable, said the EDA. The NCWEDD now needed $75,000 from "private sources" to match. The City of Wenatchee and the Port of Douglas County responded quickly, showing the value of their time spent on NCWEDD projects. Chelan/Douglas County Trends, Patrick Jones' valuable economic monitoring and feedback site, will be coming to the NCWEDD in another match, planning to soon expand coverage to Okanogan County. Another partner, The Community Foundation of NCW, completed our matching funds. The EDA grant application, now pre -approved, was completed and mailed by the new deadline. The turmoil takes a toll on our staff and membership. What is the likelihood that the funds will be released any sooner than they were last year? General discussion of why the feds do not understand the area and distances involved between communities in North Central Washington. Karen Rutherford suggested that County Commissioner Ken Stanton contact our U.S. Representative Dave Reichert. Commissioner Stanton suggested that we ALL contact Rep. Reichert or David Replogg, his district manager. Craig Larson suggested we contact all 5 federal representatives from the EDD district and that the seemingly • irrational EDA behavior may be an attempt to make the process so difficult people drop off and ultimately, save the fed money. EDA, Customs, Border Patrol, USDA, FEMA, all operating as if they want people to give up and drop out, to not get the services the organizations are there to give. Carol Rawlings reported that the financial course taken by the NCWEDD, after last year's interrupted funding, puts us in better shape to weather another delay, if we have to wait for this year's EDA grant. +Fire relief efforts - Disaster recovery funding is available - 75% with a 25% match - to 1. Quantify impact to economy/jobs 2. Identify emerging opportunities. 3. Identify resources needed 4. Identity missing links. OSO - $150K with $30K local or state match. The SBA and Okanogan are already looking into this impact, Kyle Desautel, CCT, and Roni Holder-Diefenbach, Economic Alliance, explained. Mark Spurgeon, Port of Douglas County and Christine Perry, City of Pateros are focused on housing, a real need becoming more desparate as winter approaches. July Muyllaert, Winthrop Chamber, supports long term recovery. Amy Stork, Twisp Works, said, "What disaster does is open the doors of opportunity you might otherwise miss." General discussion on resillience-building, broadening the NCW economic base beyond tourism. 100% support of the NCWEDD's involvement in this • area. • Over time, collected statistics will tell a different tale than immediately after the disaster. Put people to work rebuilding the community. Identify and contact all groups in all communities. Communicate. Find our strengths for the future. Some fire -related losses are known: 50% attendance at Omak Stampede (mostly local attendance this year, according to Jennifer's collected data; 1 million dollar loss reported by Sun Mountain Lodge, due to fire. Presentation - Pangborn Airport - Craig Larson, Trent Moyers +Currently relocating runway, extending it to accomodate larger carriers. +Revenues are up 8%, most traffic at airport since 2008. +A small community airport grant is helping fund radio, tv and print ads promoting Pangborn locally. +Most local air travellers are going to Las Vegas --- #1 destination. +Wenatchee Valley Shuttle is sometimes a competitor to the airport, driving people from the Wenatchee area to SeaTac, but being viewed as a partner and extension of the service in the Wenatchee/East Wenatchee/Columbia Valley area. +The airport is known locally as "Pangborn Memorial" but outside the area, marketed as the "Wenatchee Airport". +Quincy is a 3rd regional supporter, recently 12 Pangborn passengers were identified as Yahoo employees, more to come. +Recent marketing study indicates airport is at 20% of its potential. +Additional flights come when existing flights are over 65% full consistently. • 2014-15 budget approval - Ken Stanton made the motion to approve the modified budget, Wendy Isenhart seconded, unanimous vote APPROVED. 2014-15 budget resiliency - Carol was asked: How long can we last, if the grants are held up? We are strong, more discretionary income than last year. Stay on course with modified budget - Mark Spurgeon made the motion, Kurt Danison seconded, unanimous vote - APPROVED Meeting adjorned - Russell Clark made motion, Wendy Isenhart second APPROVED 0 lqQY�e- k-A 61Y Ll 0 Wenatchee Valley Transportation Council Confluence Technology Center 285 Technology Center Way, Wenatchee September 111h, 2014 — 9:00 A.M. to 11:00 A.M. MEETING MINUTES ATTENDEES: Frank Kuntz, City of Wenatchee Russell Clark, City of Rock Island Ken Stanton, Douglas County Richard DeRock, Link Transit STAFF: Jeff Wilkens, Executive Director Kathy Bruno, Clerk of the Board Nick Manzaro, Transportation Planner Patrick Walker, Transportation Planner ORPFZ Dave Bierschbach, WSDOT Mark Spurgeon, Port of Douglas County Craig Larsen, Port of Chelan County GUESTS: Mitch Reister, Chelan County Bob Goedde, City of Chelan Dan Frazier, City of Wenatchee Josh Fedora, Gray & Osborne Steve King, City of Wenatchee Paul Mahre, WSDOT Gary Owen, City of Wenatchee Milo Smith, Provide -A -Ride Christine Johnson, Aging & Adult Care Bill Haven, City of Entiat 1) CALL TO ORDER Chair Frank Kuntz had an earlier commitment, and was going to arrive late, so the meeting was called to order by Ken Stanton at 9:00 a.m. • Introductions were made around the room • Agenda Review & Approval — there were no changes made to the agenda 2) CONSENT AGENDA The consent agenda included: • The August 14th, 2014 minutes • Monthly Financial Report (July 2014) • Checks numbered 274339-274351 in the amount of $21,408.05 for September • Payroll in the amount of $31,545.06 for August 1 • The consent agenda was approved unanimously on a motion by Russell Clark and 2nd by Mark Spurgeon. 3) OPEN PUBLIC COMMENT There was no public comment. 4) BUSINESS ITEMS 4(a) Resolution 3-2014: Support of Don Senn Memorial Interchange Jeff Wilkens explained that this resolution is in support of the effort of a coalition set up by various people to attend the State Transportation Commission meeting later this month to ask that the US 97 Blewett Pass and US 2 Stevens Pass interchange be named after Don Senn. The resolution was unanimously adopted on a motion by Mark Spurgeon and 2d by Russell Clark. 4(b) Regional Transportation Improvement Program (TIP) Amendment #6 Nick Manzaro explained the amendment to add a WSDOT project to the TIP, and to authorize Jeff Wilkens to administratively renew the 2014-2017 TIP to continue into the 2015 Statewide TIP. The TIP amendment was approved unanimously on a motion by Richard DeRock and 2"d by Mark Spurgeon. 4(c) Expenditure & Contract Authorization to Perform Public Opinion Survey Jeff Wilkens asked for expenditure authorization to fund a telephone survey of public opinion on the update of the Regional Transportation Plan. Approval of the expenditure of up to $26,000 was given on a motion by Richard DeRock and 2"d by Russell Clark. 5) REPORTS AND DISCUSSION ITEMS (a) Pangborn Airport Update Craig Larsen from the Port of Chelan County and Trent Moyers from Pangborn Airport gave a presentation on the airport runway extension. The Grant Road realignment will go to bid and be completed in 2015, with the runway extension construction following in 2016. They also explained ongoing efforts to talk with various airlines to extend air travel services at the airport. (b) Overview & Updates on Annual Funding Obligation Targets Jeff Wilkens handed out a report on the obligation status of federally -funded projects in the region. Jeff explained that a Task Force of WSDOT employees, and various MPO/RTPO Directors throughout the state established a policy that every RTPO must meet their obligation target by August 1 of each year. If the targets aren't met then the unobligated money is sanctioned and made available for re - obligation to other projects in the state. The Task Force just recently modified the policy to provide 7 • an extension to September 151h as long as the state, as a whole, has met its obligation target. WVTC met our target this year but would have lost funding without the new 45-day extension. Jeff will receive the 2015 target set for WVTC in January and will begin giving monthly updates to the Board throughout the year. • (c) Progress Reports: Complete Streets Policy Patrick Walker gave an update on the standard elements of a Complete Streets Policy. He explained that staff is looking at a policy that outlines aspirational principles that WVTC would like to achieve. There was consensus of the Board to not tie the policy to STP funding criteria. Patrick also explained that there is a State Complete Streets Grant Program that may eventually be funded, and eligibility for funding will require that a Complete Streets Policy be in place. There was consensus from the Board for staff to proceed with a guidance -based policy, and let each jurisdiction set their own criteria for exemptions. Staff was asked to remove the word "facilitate" and replace it with "encourage" in number 1 and remove number 4 from the list at the end of the draft resolution. Mr. Walker noted that WVTC has until June to develop and take action on a policy. (d) Regional Transportation Plan Update Jeff Wilkens explained that the 2040 regional travel forecast is almost complete, and staff will continue working with the Technical Advisory Committee on analysis of the forecast for the next several months. Jeff also passed around a draft set of questions for the telephone survey and requested feedback from the Board. There was a brief discussion on also having the consultant include a web -based format with the telephone survey. Jeff explained that it would increase the cost. Jeff will send the draft questions to the board, so they have additional time to provide feedback. Jeff will check back with the consultant regarding the web -based option. This issue will be brought back next month, after getting more information from the consultant. (e) Director's Report Jeff Wilkens reported on the following: He has agreed to serve on a statewide committee to help WSDOT implement the new state Greenhouse Gas Emissions requirements. 3 • He explained that he may want to attend the Association of Metropolitan Planning Organizations (AMPO) conference in Atlanta, GA. Richard DeRock stated that he felt this is a critical year to be involved at the national level. If Jeff decides if he wants to attend, he will seek approval from Chairman Frank Kuntz for out-of-state travel. (f) Member Roundtable Each member gave a brief update on the transportation projects in their jurisdiction. 6) NEW BUSINESS/ADJOURN The meeting was adjourned at 10:40 a.m. by Chairman Frank Kuntz. APPROVED ON October 91h, 2014 ATTEST: Frank Kuntz, Chairman • Jeff Wilkens, Executive Director Title VI and Americans with Disabilities Act (ADA) Notice to Public It is the Wenatchee Valley Transportation Council's (WVTC) policy to assure that no person shall, on the grounds of race, color, national origin or sex, as provided by Title VI of the Civil Rights Act of 1964, be excluded from participation in, be isdenied the benefits of, or be otherwise discriminated against under any federally funded programs and activities. All meeting sites are accessible to persons with disabilities. Accommodations for people with disabilities can be arranged with advance notice. Any person, who believes his/her Title VI protection has been violated, may file a complaint with the WVEC Title VI Coordinator at (509) 663-9059. 4 r City Of East Wenatchee SEP9`2014 • �4.p Ni o�y�G RECEIVED U.S. Department of Housing and Urban Development y* Northwest/Alaska Area ._ Office of Fair Housing and Equal Opportunity Seattle HUB o'RoEv��° Program Center 909 First Avenue, Suite 205 Seattle, WA 98104-1000 CERTIFIED MAIL — RETURN RECEIPT REQUESTED The Honorable Steve Lacy Mayor of the City of East Wenatchee 271 9' St. NE East Wenatchee, WA 98802 SUBJECT: Voluntary Compliance Agreement Review Numbers: Section 504: 10-13-R002-4; ADA: 10-13-R002-D; Title VI: 10-13-R002- 6; Section 109: 10-13-R002-9; AFFH: 10-12-RO02-F Dear Mayor Lacy: This letter confirms that we have received a letter dated September 22, 2014 ("the letter"), and enclosed documents, from the City of East Wenatchee (City) pursuant to the Voluntary Compliance Agreement (VCA) between the City and the U.S. Department of Housing and Urban Development (the Department). We have the following comments concerning the City's compliance with the VCA: Section III-C. The letter certified that the policy for compliance with the Americans with Disabilities Act of 1990 and Section 504 of the Rehaiblitation Act of 1973 was adopted by way or Resolution 2014-05 by the City Council on March 25, 2014. A copy of the resolution and associated notices was enclosed. We will record that the requirements_ have been met for this paragraph of the VCA. Section III-D. Notice to participants, beneficiaries and employees of non-discrimination on the basis of disability. The letter certified that the "Section 504 of the Rehabilitation Act Notice," along with related policies and forms, has been posted on the city's website since March. Although the letter notes that the quality of the PDFs posted on the website currently is not good, it states that the City will work to replace those PDFs with more legible versions. The letter also enclosed photographs showing posting of the notices on the bulletin board in the staff lunchroom, and copies of several Planning Commission meeting agendas, which have the ADA notice at the bottom of the page. We will record that the requirements have been met for this paragraph of the VCA. Section III-F. Analysis of Impediments to Fair Housing Choice (AI). The letter included a copy of the Al, and stated that it was adopted by the City Council on July 22, 2014 with the • passage of Resolution 2014-17. The letter also included a copy of Resolution 2014-17. We will record that the requirement has been met for this paragraph of the VCA. We look forward to . learning about the City's achievements in addressing the identified impediments in the City's future Consolidated Annual Performance and Evaluation Reports (CAPERs). We appreciate the efforts undertaken by City staff to comply with the VCA, and commend the City on making excellent progress toward compliance with all of the provisions of the VCA. If you or your staff have any questions or concerns, please contact Sarah Lindsley, Senior Equal Opportunity Specialist, via email at sarah.lindsley@hud.gov or by phone at (206) 220-5293. Thank you for your continued cooperation and assistance. Sincerely, Calvin Low Signed by: CALVIN LOW Calvin Low Acting Regional Director FHEO - Region X • Cc: Lori Barnett, Director Community Development Department 271 9' Street NE East Wenatchee, WA 98802 Jack Peters Director, Community Planning and Development HUD, Region X, Washington State 0 9/25/2014 pal t Of Douglas .`7 .. economicopportunities Do , North C4cw. CMtral - Washington 455 6th Street NE, Suite 100 • East Wenatchee, WA • 98802 Agenda Economic Leadership Roundtable Thursday October 16, 2014 11:45 am to 1:00 pm Wild Card, 560 Valley Mall Pkwy, East Wenatchee, WA • Welcome & Introduction • Port Update • Economic Profile — Key Indicators • Douglas County Wage and labor information o Don Meseck, Regional Labor Economist for Employment Security — Wage and Labor report • State of the Tree Fruit Industry o Bruce Grim, Executive Director, Washington State Horticultural Association • SBDC Update • Roundtable o Projects in the valley Next ELR meeting is scheduled for January 15th 0 • Don't forget to RSVP and mark your calendar for the next Economic Leadership Roundtable Thursday October 16th from 11:45 to 1:30. Join others from around the region as we look at some of our key economic indicators along with a labor and wage update from Don Meseck, Regional Labor Economist for the Employment Security Department, and an update on the Tree Fruit Industry from Bruce Grim, Executive Director for the Washington State Horticultural Association. A short roundtable discussion about what is happening in Douglas County will follow. Attached is the full agenda for the meeting. Lunch will be provided by the Port of Douglas County Date: October 16th, 11:45-1:30 Location: The Wild Card, 560 Valley Mall Pkwy, East Wenatchee RSVP: An RSVP is requested. Please respond to Esther McKivor at esther@portofdouglas.org or by phone at 509-884-4700 Be sure to check out the Port's website at www.portofdouglas.org to find more useful information and don't forget to "like" us Facebook! 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MAKE A DIFFERENCE DAY NATIONAL DAY OF DOING GOOD Wenatchee's Pybus Market will serve as an information hub and collection point for many projects yoURestore a Hiking Trail M Collect food for the food bank M Bake bread for a neighbor Paint over grafitti M Visit or shop for a shut-in ■ Write a letter to a friend ■ Recycle ■ Start a neighborhood c n compost pile ■ Hold a free car wash ■ Pick up litter or trash ■ Teach someone a second language 2 Organize a neighborhood crime watch ■ Make house repairs for the elderly or disabled M Build a playground ■ Provide babysitting for a young family ■ Collect clothing for the needy N Tutor a child ■ Plant trees or flowers in public places make ■ Entertain at a nursing home ■ Clean a creek 0 Pledge to volunteer in the community ■ Construct wheelchair ramp M Donate supplies to a shelter Winterize the home of seniors ■ Sew a quilt for someone special ■ Where there's a need ... Do a good deed!! Difference For more information, please visit wenatcheemkdd.com If you can't participate on Saturday for religious reasons, please do a project on Sunday, October 26. This flyer designed by The Wenatchee World. Join any of these 2014 community pro ects For information on these or new projects not in this listing, visit wenalcheemUd.com Annual Freeze and Feed at Women's Resource Center (WRC): Drop off easily prepared foods for children and adults with limited cooking facilities for use in winter months, and donate blankets and coats for all ages at 20 Adams St. (The Blue House) 10 am-4pm. Tanya Bradford, 662-0121 ext. 11. tanya_bradford2000@yahoo,com Apple Valley Red Cross: Join a disaster prevention team at 12 Orondo St. to spread preparedness messages on Oct. 25. Contact Kaitlyn Garza to pre -register for a team, 663-3907. Or donate $$$ to local wildfire & disaster aid: 12 Orondo Ave., Wenatchee. kaitlyn.garza@redcross.org Art on the Avenues: Clean the sculptures around the city and parks of Wenatchee. Meet at 9 am at the Numerica Performing Arts Center (PAC) fountain on Wenatchee Ave. Bring clean, soft rags. Joy Jasinek, 470-7655. joyjazz@gmail.com, artontheavenues@gmail.com Bikes For Kids: Donate bikes that need little or no repair; donate money for tubes and tires. Donate a bike or get a bike. 8 am -noon, at Eastmont Maintenace Shop, 345 6th St., EWen. Chuck Rdbe, 679-9475. Buddy Walk for Down Syndrome Awareness: Walk to support and increase awareness for Down Syndrome, 10 am -noon, Walla Walla Park, Wenatchee. Official walk for National Down Syndrome Society. Amy Garrison, 393-5404. amygarrison5@gmail.com, www.buddywalk.org Camp Fire's Zanika Lache, Lake Wenatchee: Clean up camp, make repairs, carpentry, cut wood, remove brush and more. 9 am-4pm. Muffins and lunch provided. Bring gloves, brooms, shovels, axes, rakes, chainsaws. Free overnight lodging available. Camp is at 16400 Cedar Brae Rd., Lake Wenatchee. Register in advance with Theresa Samuelsen, 663-1609, or 1-800-548-8884. campfire@nwi.net Facebook.com/campzanika Catholic Family and Child Services (CFCS)Nolunteer Chore Services: Help with various yard care projects (mow, rake, weed, haul away debris, clean windows), or help put together cold weather kits for low-income disabled adults and seniors. Amber Bryant, 662-6761, ext. 3006. abryant@ccyakima.org Cancer Care of NCW/Our House: Clean up the yard at Our House, 1708 Castlerock Ave., 9 am-1 pm. Decorative bark needed. Please bring work gloves, shovels and clippers. Light lunch served. Also: Buy tickets for quilt raffle. Quilt on display at Our House. Becky Elwell, 663-6964 or 663-3377. cancare2@nwi.net Chelan -Douglas CASA: Create/fill Christmas stockings given to foster children during the holidays. Pick up patterns at 431 Douglas St. Arlene Grover or Sue Baker, 662- 7350. arleneg@nwi.net or cdcasa@nwi.net Chelan -Douglas Land Trust Projects: Continue work on the trail system at Saddlerock Natural Area. Bring rakes, shovels, picks, mallets or sledge hammers. 9 am-3 pm. Online reservation: www.cdlandtrust.org/whats-new/make-difference-day-saddle-rock. Contact Hanne Beener, 667-9708. hanne@cdlandtrust.org City of East Wenatchee: Clean up area across from Japanese Garden, 9th & Eastmont Ave. Teresa Allen, 884-9515, TAllen@east-wenatchee.com City of Wenatchee: Clean up Hale Park (developing park on the Waterfront) or help spread wood chips at Lincoln Park. Call to pick another project (cleanup projects, public information projects, small constructions projects and more). Tammy Stanger, 888-6204. TStanger@WenatcheeWA.Gov Civil Rights and Social Justice Award Kick -Off: Nominate a recipient for this year's award by Oct. 31 online. Call Tammy Stanger, 888-6204 for link/details. Diaper Drive -Junior Service League: Donate money, diapers, baby wipes, baby formula & training pants for area families in need. 10 am-2 pm at Albertsons, Fred Meyer, Grocery Outlet, Food Pavilion; 8 am - 4 pm at Wal-mart; and 6-7:30 pm at Wenatchee Wild game at Town Toyota Center. Erin Fonville, 699-9016. erin.fonville@hotmail.com Ferry Street Cleanup: Pick up trash, pull and spray weeds, paint over graffiti on Ferry Street, 8:45 am - noon. Park cars on Methow Street across from Ferry Street Market. Also: Need a truck to haul away organic waste. Dave Williams, 630-6253 or 665-3634. wenatcheeduo@gmail.com Food Bank Food Drive (North Central Washington Association of Realtors): Drop off non-perishable food for food banks 9 am-2 pm at Grocery Outlet, 1616 N. Wenatchee Ave. More locations TBA. Doug Morger, 670-2342. dmorger@eaglehomemortgage.com Free Yard Sale: Haul it off and its yours! Annual free public giveaway of clothing, appliances, furniture, household items, bedding. 7 am-2 pm, Foothills Foursquare Church, 315 S. Mission St. Denise Langlois, 663-8761. foothills4square@gmail.com Golden Apple Marching Band - Clothes for the Cause: Drop off clothing, shoes, towels, linens, blankets, quilts, curtains, tablecloths, purses, belts, stuffed animals, even* rags - anything fabric - at Wenatchee High School parking lot 8 am-1 pm, Oct. 25 or call for pick up. Leigh Smith, 885-2290. 2407smith4@nwi.net Grief Place NCW Loss Support: Landscape and work outside in teams at 1337 Fifth St. (new location due to arson). Bring yard tools, gloves, muscles and flexibility. Need pavers and retaining block. Kriss Salgado, 662-6069. k.salgado@griefplace.org Haven of Hope: Paint front porch or the playground and/or spread bark, 202 S. Franklin St., Wenatchee. Donate supplies (cleansers, paper products, laundry and kitchen products, trash bags, fabric sheet, feminine hygiene items). Stephanie Lewis, 664-6866, stephanie@hhmwen.org Helping Hands for Horses: Spend a day helping rescued horses get ready for winter by weeding, prepping areas, doing carpentry, fencing, cleaning and moving manure at Trusting Spirit Horse Rescue, 6 Crystal Moon, Orondo, 8:30 am-4:30 pm. Lori Miller, 360-461-0348. adman@trustingspirithorserescue.org Homeless Education Program: Donate classroom supplies (graph paper, notebooks) and personal hygiene supplies, shaving cream, socks, undergarments, money. Drop off at Pybus Market all day. Suzanne Stanton, 663-8161 ext. 3330. stanton.s@mail.wsd.wednet Lighthouse Christian Ministries and Disciple House: Projects available. Call Alecia Cox, 888-2227 New Life Adoptions Pasta Dinner: Order "Chicken Fettucine Dinner for 2" for $30 in advance and pick up Oct. 25, 3-5 pm at Wenatchee High School parking lot. Reheat and dinner is served and you've made a difference for orphans in Washington State. Place order with Mike Magnotti, 699-1866. maddog@nwi.net Ohme Gardens: Prepare an area at Ohme Gardens for planting next spring, sort seeds, deadhead, weed or work lawn and trail projects. Projects for every skill level. 8 am - noon. For information and tools needed call Mike Short, 662-5785. ohmegardens@charter.net Packing Friendship: Learn about project to distribute food to low-income elementary school children on weekends. Information booth at Pybus Market. Sponsored by churches in Wenatchee and East Wen. Kay Berdan, 670-0722, or Lana Salvina, 884-3103, Yvonne Gowell, 884-7559. deverettl@frontier.com Quilting for Foster Kids: Make and/or donate a quilt or quilt top for foster children; donate supplies or working sewing machines. Work party for high school age and older 9 am-2pm at 620 Yakima St. Leitha Weller, 470-6067. leithacomedy@hotmail.com Riverview Kiwanis Blanket Collection: Drop off blankets 9 am -noon at Washington Park. Char Toliver, 264-0933, Elaine Hensley 662-6439. hensley@televar.com Share A Bear: Donate new or gently used "huggable size" teddy bears and names of people who would like them for delivery to "forgotten" age groups. Drop off anytime at 1035 Ninth St., Wenatchee. Faith Godbey, 663-3701. faithgodbey@charter.net 13th Teachers Make A Difference Book: Share your message of inspiration for "Igniting the Fire," a book about a teacher who lit your fire. Orders for books will be taken. Proceeds go towards scholarships. Call Eldene Wall, 665-2629. eldenew@ncesd.org Washington State Music Teachers Association: Attend concerts given by students at retirement homes. For times, call Teri Rappe, 663-4121. Wenatchee Central Lions White Cane Day: Donate eyeglasses, hearing aids and $$$ to Lions Sight Foundation and Golden Ears. Steve Evitt, 670-2527. Wenatchee Valley Coats for Kids: Donate new and cleaned coats, gloves, hats and scarves for kids ages preschool to high school 10 am-2pm at The Wenatchee World, 14 N. Mission St. Check Face book.com/wvcoatsforkids for other locations. Andrea Andrus, 387-0929. aandrusl2@gmail.com Wenatchee Valley Humane Society: Donate a gift card at Pybus Market, Club Pet or the Humane Society, 1447 S. Wenatchee Ave. Jill Leonard, 662-9577 ext. 415. jleonard@wenatcheehumane.org Wenatchee Wild and Peoples Bank: Team up to provide coats for the Hospitality House. Drop off new or like new coats sizes child to adult 9 am-3 pm at Peoples Bank, 9th St. and Wenatchee Ave. Don West, 888-7825. info@wenatcheewildhockey.com Winter Clothing/Coat Giveaway: Free winter clothing and coats 8 am -noon at Dogwise, 403 Mission St. Distributed until gone by church members of Serve Wenatchee Valley ServFest. Bob Shepherd, 663-4673. bob@servewenatchee.org. www.servewenatcheevalley.org THANKS FOR MAKING A DIFFERENCE!