HomeMy WebLinkAbout1/22/2013 - City Council - City Council Meeting Agenda Packet0
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CITY OF EAST WENATCHEE
REGULAR COUNCIL MEETING AGENDA
JANUARY 22, 2013 6:30 P.M.
ROLL CALL
PLEDGE OF ALLEGIANCE
PUBLIC COMMENTS
BUDGET ISSUES
DEPARTMENT REPORT
Finance Director Nick Gerde — Financial Report for December 2012.
City Attorney Devin Poulson — Proposed Bills before legislature.
MAYOR'S REPORT
CONSENT CALENDAR
1. Consideration of Minutes — Regular Session, January 8, 2013
2. Consideration of Payables & Payroll
ACTION ITEMS
3. 13-01-01 Approval of an agreement with the Transportation Improvement
disbursement of fuel tax funds related to the Misawa Way
pavement preservation project, and authorization for the Mayor to
(Public Works Director, Don McGahuey)
Board regarding the
and 81h Street NE
sign said document.
4. 13-01-02 Approval of a recommendation to select the firm of Pace Engineering for design engineering
services of the 111h Street Sidewalk Project, and to further authorize the Mayor to negotiate
and execute an agreement not to exceed $70,000. (Public Works Director, Don McGahuey)
COUNCIL REPORTS
ADJOURNMENT
/n compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting,, please
contact the City Clerk at 509-884-9515. Notification 48 hours prior to the meeting will enable the Cily to make reasonable
arrangements to ensure accessibility to this meeting:
Page 1 of 1
CITY OF EAST WENATCHEE COUNCIL MINUTES JANUARY 8, 2013
CITY OF EAST WENATCHEE, WASHINGTON
REGULAR SESSION OF THE CITY COUNCIL CONVENED
MAYOR STEVEN C. LACY, PRESIDING
JANUARY 8, 2013
6:30 P.M.
ROLL CALL
Mayor Steven C. Lacy
Councilmember Harry Raab CRAFT
Councilmember Frank Collings
Councilmember Wayne Barnhart
Councilmember Tim Detering
Councilmember Chuck Johnson
Councilmember Sandra McCourt
Councilmember George Buckner - excused
EMPLOYEES IN ATTENDANCE
City Attorney Devin Poulson
Police Chief Randy Harrison
City Treasurer/Finance Director Nick Gerde
City Engineer Don McGahuey
Executive Secretary Teresa Allen
Clerical Assistant Shawn Murison
PRESENTATION
Julie Rickard, PhD — Suicide Prevention Coalition of NCW, gave a presentation in which she stated that
there were 30 suicide deaths in Chelan and Douglas Counties during 2012. She noted that 26 of those
were in Chelan County and 11 of them were youth, ranging from 14 to 25 years of age. She said the
Coalition was formed in 2012 and their mission is to help reduce the incidence of suicide through greater
access to information, training and resources, reducing barrier and stigma, and to be a clearinghouse for
information related to suicides within North Central Washington.
She said the main goals of the coalition include: Target segments of the community with prevention
efforts via education, outreach, and local meetings; adopt a community wide training model to train the
general public in suicide prevention strategies; increased visibility and awareness of the suicide issue
within Chelan and Douglas Counties; create a Post-Vention protocol following best practice guidelines
for schools in Chelan and Douglas Counties to follow when managing a crisis situation; Access to needed
information; reduce identified barriers within the community; and zero tolerance for suicide within our
community through prevention efforts, training, education, and reducing the stigma.
CITIZEN COMMENTS
Mike McCourt, 343 N Georgia Avenue, reviewed the history of the process his neighborhood has taken to
date with regards to the noise stemming from the Relay for Life event which included bringing a petition
to the East Wenatchee City Council, talking to Eastmont School District Superintendent Garn
Christiansen, and talking to the Eastmont School District School Board in order to resolve the noise
0 situation stemming from that event.
.
CITY OF EAST WENATCHEE COUNCIL MINUTES
JANUARY 8, 2013
Dr. Nathan Scott, PO Box 3142, Wenatchee thanked Dr. Rickard for her presentation regarding such a
serious community issue. He commented on the Noise Ordinance issue, noting that he does not think that
addressing it through a noise ordinance will solve the issue, and thinks someone could help facilitate
some mediation. He thanked the City for getting on Facebook and venturing into social media, but would
like to see more pictures that represent the community and the local events posted on the page. He wished
everyone a Happy New Year.
Jennifer Carey, Co Event Chair for Relay for Life, expressed appreciation for the time and energy Council
has taken with regards to the noise ordinance issue. She noted that the Relay for Life Committee would
like to move forward and start planning the 2013 event.
BUDGET ISSUES
Finance Director Nick Gerde reviewed a memo regarding a Budget Committee discussion and factors
considered in evaluating the possible purchase of an adjacent 2.4 acre parcel of land.
DEPARTMENT REPORTS
Finance Director Nick Gerde said the Financial Report for the month of December 2012 will be
completed once all year end invoices have been processed.
MAYOR'S REPORT
Mayor Lacy reviewed the process in which items come before the City council. He said he thinks there is
a conception that the proposed amendment to the noise ordinance arose through efforts of a certain group
of people involved in the area adjacent to the High School with concerns about noise from the Relay for
Life Event, and that the City Council was being asked to resolve a dispute. He reiterated, as he has from
beginning discussions regarding this issue, which is not about that specific incident or complaint. He said
that although he does not have a vote in the matter he would not be unhappy if the Council did nothing
with the noise ordinance.
Mayor Lacy said Mr. Yamahata, Misawa's Assistant to the Mayor, has contacted him with regards to
Mayor Tanichi's visit during Apple Blossom this year. He said Mayor Tanichi is interested in
transporting a machine through the U.S. Navy to Whidbey Island and then by semi to the Wenatchee
Valley order to share a cultural experience. This machine is used to crush rice effectively so it can be used
to make rice bread that has significant cultural importance to the Japanese Culture. Mayor Tanichi would
like support from the Cities of Wenatchee and East Wenatchee in the form of a letter to justify the
expense in the budget. Mayor Lacy also asked Councilmembers to consider participating in the delegation
going to Misawa in the fall.
Mayor Lacy asked Council if they wished to remain a member of the Wenatchee Valley Chamber of
Commerce. Hearing no objections he said he would renew the membership.
Mayor Lacy made the following Council Assignment Appointments for 2013:
• Countywide Solid Waste Program, Advisory Committee and Technical Advisory Committee -
Councilmember Johnson; and
• Budget Committee - Councilmember Barnhart, Councilmember McCourt, and Councilmember
Raab.
CITY OF EAST WENATCHEE COUNCIL MINUTES
JANUARY 8, 2013
• Council Action: A motion was made by Councilmember Barnhart, second by Councilmember Johnson,
to nominate Councilmember Detering as Mayor Pro Tempore for 2013. The motion carried, 6-0.
CONSENT CALENDAR
Items listed below were distributed to Councilmember's in advance for study and were enacted in one
motion.
Councilmember Detering noted one correction to the minutes, to reference Tim Finnigan under the Public
Hearing, as a supporter of amending the noise ordinance.
Council Action: A motion was made by Councilmember Raab, second by Councilmember Johnson, to
approve the Consent Calendar as presented with the noted correction. The motion carried, 6-0.
1. Consideration of Minutes — Regular Session, December 11, 2012
2. Consideration of Payables
i. 2012 Payables — As of this date, January 8, 2013, Council does approve
check numbers 37223 through 37225, 37260, 37264 through 37265,
37302, and 37316 through 37386 in the total amount of $160,340.34.
Check number 37181 was voided.
ii. 2013 Payables — As of this date, January 8, 2013, Council does approve
check numbers 37387 through 37399 in the total amount of $49,535.07.
ORDINANCE
• 12-12-04 Second reading of an ordinance amending the East Wenatchee Municipal Code to clarify
the definition of a public -disturbance noise, to clarify applicable exceptions, and to
clarify the penalty for violating Chapter 9.25.
Presented by: Devin Poulson, City Attorney.
Council Action: A motion was made by Councilmember Detering, second by
Councilmember Barnhart, to table the ordinance indefinitely. The motion carried, 6-0.
COUNCIL REPORTS
Councilmember Detering reported that the Wenatchee Valley Chamber of Commerce is making
preparations to take on the additional duties from the Visitor's Bureau with the funds they will be
receiving at the end of March. He said the Chamber has decided not to make any changes at this time
other than getting information regarding their branding for the Wenatchee Valley. They have also decided
to move forward with the search for a new Executive Director.
Councilmember Johnson stated that the Municipal Research Services Center Vice President has resigned
making him the new Vice President. He said an election will take place at the June Association of
Washington Cities Annual Convention, and the assumption is now that he will be President as of June for
one year. Mayor Lacy congratulated Councilmember Johnson.
0
CITY OF EAST WENATCBEE COUNCIL MINUTES
JANUARY 8, 2013
• The following reports/minutes were submitted in writing prior to the City Council meeting.
• Councilmember Barnhart — minutes from the RiverCom Administrative Board meeting held on
December 12, 2012.
ADJOURNMENT 7:55 p.m.
Dana Barnard
City Clerk
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CITY OF EAST WENATCHEE
CHECK REGISTER
2012 PAYABLES
30-Dec-12
ECK NUMBERS: 37403-37420
IDED CHECKS:NONE
ro
DEPARTMENT/FUND
ACCOUNT NUMBER
AMOUNT
0.00
Current Expense Fund:
General Government Department
001 000 000
001 000 001
1458.38
Legislative Department
001 000 110
-
Municipal Court Department
001 000 120
403.44
City Clerk Department
001 000 140
91.31
Internal Services Department
001 000 141
-
Finance Department
001 000 142
301.75
001 000 145
-
Civil Service
001 000 160
-
Legal Service
001 000 151
-
Central Services Department
001 000 180
1,745.85
Police Department
001 000 210
4,616.30
Detention (Jail Services)
001 000 230
14,171.75
001 000 250
-
Engineering Services
001 000 315
443.94
Planning Department
001 000 580
-
Code Compliance Department
001 000 590
41.51
Agency Disbursements
001 001 000
1,117.14
24,391.37
reet Fund:
NPDES
050 000 312-050 000 313
-
Street Maintenance
101 000 420
3,857.644
Street Administration
101 000 430
161.99
Street Construction
101 000 950
-
Street Fund Total
4,019.63
Other Funds:
Comm Dev Grants Fund
102 000 000
0.00
Library Fund
112 000 000
7.54
Stadium Fund
113 000 000
-
Criminal Justice Fund
116 000 000
-
East Wenatchee Events Board
117 000 000
-
Street Improvement Fund
301-000-000
59,750.26
St Imp Bond Redempt Fund #3
202 000 000
Other Funds Total
59,757.80
Grand Total All Funds
88,168.80
0 1 Fund Transaction Summary
•
001-000-001-
Sub -Department
$1,458.38
001-000-120-
Sub -Department
$403.44
001-000-140-
Sub -Department
$91.31
001-000-142-
Sub -Department
$301.75
001-000-180-
Sub -Department
$1,745.85
001-000-210-
Sub -Department
$4,616.30
001-000-230-
Sub -Department
$14,171.75
001-000-315-
Sub -Department
$443.94
001-000-590-
Sub -Department
$41.51
001-001-000-
Department
$1,117.14
101-000-420-
Sub -Department
$3,857.64
101-000-430-
Sub -Department
$161.99
112-000-000-
Library Fund
$7.54
301-000-000-
Street Improvement Fund
$59,750.26
Count: 14
$88,168.80
Execution Time: 7 second(s) Printed by EASTWENATCHEE\tallen on Page 1 of 1
East Wenatchee - Fund Transaction Summary
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FLU
CITY OF EAST WENATCHEE
CHECK REGISTER
2013 PAYABLES
22-Jan-13
ECK NUMBERS: 37400; 37421-37443
IDED CHECKS: none
ro
DEPARTMENT/FUND
ACCOUNT NUMBER
AMOUNT
0.00
10480.64
6,907.19
Current Expense Fund:
001 000 000
General Government Department
001 000 001
Legislative Department
001 000 110
Municipal Court Department
001 000 120
-
City Clerk Department
001 000 140
-
Internal Services Department
001 000 141
1,025.42
Finance Department
001 000 142
62.93
001 000 145
83.34
Civil Service
001 000 160
-
Legal Service
001 000 151
-
Central Services Department
001 000 180
3,965.96
Police Department
001 000 210
349.83
Detention (Jail Services)
001 000 230
-
001 000 250
-
Engineering Sarvices
001 000 315
-
Planning Department
001 000 580
468.00
Code Compliance Department
001 000 590
130.00
Agency Disbursements
001 001 000
489.00
23,962.31
et Fund:
NPDES
050 000 312-050 000 313
-
Street Maintenance
101 000 420
1,032.52
Street Administration
101 000 430
912.18
Street Construction
101 000 950
-
Street Fund Total
1,944.70
Other Funds:
Comm Dev Grants Fund
102 000 000
0.00
Library Fund
112 000 000
339.40
Stadium Fund
113 000 000
-
Criminal Justice Fund
116 000 000
-
East Wenatchee Events Board
117 000 000
5,329.92
Street Improvement Fund
301-000-000
St Imp Bond Redempt Fund #3
202 000 000
Other Funds Total
5,669.32
Grand Total All Funds
31,576.33
•
•
I*
Fund Transaction Summary
001-000-001-
Sub -Department
$10,480.64
001-000-110-
Sub -Department
$6,907.19
001-000-141-
Sub -Department
$1,025.42
001-000-142-
Sub -Department
$62.93
001-000-145-
Sub -Department
$83.34
001-000-180-
Sub -Department
$3,965.96
001-000-210-
Sub -Department
$349.83
001-000-580-
Sub -Department
$468.00
001-000-590-
Sub -Department
$130.00
001-001-000-
Department
$489.00
101-000-420-
Sub -Department
$1,032.52
101-000-430-
Sub -Department
$912.18
112-000-000-
Library Fund
$339.40
117-000-050-
Sub -Department
$5,200.00
117-000-100-
Sub -Department
$79.92
117-000-300-
Sub -Department
$50.00
Count: 16
$31,576.33
0 Execution Time: 9 second(s) Printed by EASTWENATCHEE\tallen on Page 1 of 1
East Wenatchee - Fund Transaction Summary
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C17Y'OF EAST WENATCHEE
NICK A. GERDE, FINANCE DIRECTOR
271 9T" STREET NE • EAST WENATCHEE, WA 98802
PHONE (509) 886-4507 • FAX (509) 886-6109
January 22, 2013
To: Mayor, Councilmembers & Department Heads
Subject: Allocation of Cash Balances at December 31, 2012
Based upon current and projected cash activity over the upcoming budget
year and shortly beyond, the balance of year-end 2012 balances could be
viewed as follows:
Balance at December 31, 2012 $ 3,197,400
Less: WSDOT Deposit (370,000)
Less: Funds to Support 2013 Capital Projects (1,219,600)
Less: Working Capital Reserve (950,000)
Less: Misawa Street Project (unscheduled) (69,000)
Add: Budgeted 2013 Operating Surplus 69,000
Unreserved Cash Balances at December 2012 $ 660,500
Also consider the following:
1. The WSDOT funds are for possession and use of City property used
by the State for the George Sellar Bridge Project. Purchase of State
property on Columbia River shoreline will be a separate valuation
process and and involve decisions by the Council which could
include no purchase (the City keeps the $370,000) or purchases
property at a greater or lesser value.
2. This schedule assumes that the $8.7 million in capital project costs
this year does not go over estimates, or cost less than estimated.
5% plus or minus means over $435,000.
3. The Working Capital Reserve is based upon approximately 15% of
2013 General Fund operating expenditures.
4. The City has two requests for Public Works Trust Fund loans:
$1,000,000 for working capital and $6,500,000 for the 101h Street
Rebuild Project. If we receive the loans, our cash balances would go
up by the $1,000,000 and our annual debt service would increase by
approximately $416,000. Since our current debt service is $185,000
and will be reduced to $20,000 in 2016, approximately $251,000
additional debt service per year would be added to our operating
budget. Also note that lenders want to see at least two to three years
of annual debt service in reserve, in this case, $832,000 to
$1,248,000.
5. As the City Engineer has reported, TIB has recommended including
this currently unbudgeted project with the Eastmont Rebuild in 2013.
The $69,000 is our current calculated share of estimated project
costs.
6. $69,000 is our budgeted operational net cash flow for 2013.
7. As the Budget Committee discussed at its November 20 meeting, the
City has not developed any specifics for expectations for
annexations. Note however, that the City has as interlocal
agreement with Douglas County outlining many of the pre -arranged
annexation financial factors (dated June 2001and renewed June
201 land without a one year notice, will renew again in 2016).
If you should have questions, please contact me directly at 886-4507 or
e-mail at ngerde(o-)-east-wenatchee.com.
<__ 0i
Nick A. Gerde
Finance Director
0
•
11 December 2012
Mayor Steve Lacy
City of East Wenatchee
271 Ninth Street N.E.
East Wenatchee, WA 98802
Dear Mayor Lacy:
This letter is to request excused absences for the City Council meetings scheduled for 25
December 2012(if a meeting is held), 8 January 2012 and 22 January 2013.
I will be out of the State for an extended period but will return on 24 January 2013.
• Marie and I wish you, the Council and all City Employees a Joyous Holiday Season and a
Prosperous New Year!
With best regards,
George J. Buckner
Position 4 Councilperson
Hand Delivered
January 14, 2013
To: Mayor Lacy and Councilmembers
From: Councilmember Johnson
I will be unavailable to attend the City Council meetings on January 23 and February the 12,
2013. Please consider this as my request to the Mayor and City Council to be excused from
those meetings.
Thanks,
Chuck Johnson
•
E
CITY OF EAST WENATCHEE
40
COUNCIL AGENDA BILL #
PRESENTER:
POSITION:
CITY COUNCIL AGENDA BILL
13-01-01
Don McGahuey
Public Works Director
AGENDA ITEM #
AGENDA DATE:
DEPARTMENT:
TITLE:
Misawa Way and 81h Street NE - TIB Fuel Tax Grant Distribution Agreement
3
January 22, 2013
Public Works
BACKGROUND/ HISTORY:
The City has received a grant from the Transportation Improvement Board (TIB) for a pavement preservation project
on Misawa Way and 8th Street from Eastmont Avenue to James Street.
The first step in authorizing the project is to enter into an agreement with TIB regarding the disbursement of fuel tax
funds. Reimbursement for project related expenditures should be available at the beginning of the State's next fiscal
year which begins next July 1 s1
A funding breakdown for the project based on the grant level estimate is as follows:
Total Project
TIB Funds
Local Funds
Design Engineering
38,000
32,300
5,700
Construction Engineering
38,000
32,300
5,700
Construction Other
3,000
2,550
450
Construction Contract
381,000
323,850
57,150
Tota Is
460,000
391,000
69,000
The project schedule proposed with the grant application is as follows:
Start Design Engineering September-2013
Contract Advertisement February-2014
Contract Complete August-2014
EXHIBITS:
1. Fuel Tax Grant Distribution Agreement
2. Project Funding Status Form
RECOMMENDED ACTION:
Approve the agreement and authorize the Mayor to sign the agreement on behalf of the City.
FINANCIAL DATA:
Expenditure Required
$69,000
$5,700 in 2013
$63,300 in 2014
Amount Budgeted
$0
Appropriation Required
$69,000
$5,700 in 2013
$63,300 in 2014
Page 1 of 1
•
U
ACTION TAKEN: Afp,00&
Motion Made By: &nlyr-I-
Councilmember Collings
Councilmember Johnson
Councilmember McCourt
Councilmember Barnhart
Passed: 5 10 Failed:
Second By: 611t v1A 5
Councilmember Raab
Councilmember Buckner
Councilmember Detering
Mayor Lacy (in case of tie)
Page 2 of 2
Washington State Transportation Improvement Board
Fuel Tax Grant Agreement
bti I��
City of East Wenatchee
3-E-161(001)-1
FY 2014 Arterial Preservation Project
Multiple Locations
STATE OF WASHINGTON
TRANSPORTATION IMPROVEMENT BOARD
AND
City of East Wenatchee
AGREEMENT
3-E-161(001)-1
THIS GRANT AGREEMENT (hereinafter "Agreement") for the FY 2014 Arterial Preservation
Project, Multiple Locations (hereinafter "Project") is entered into by the WASHINGTON STATE
TRANSPORTATION IMPROVEMENT BOARD (hereinafter "TIB") and City of East Wenatchee,
a political subdivision of the State of Washington (hereinafter "RECIPIENT").
1.0 PURPOSE
TIB hereby grants funds in the amount of $391,000 for the project specified above, pursuant to
terms contained in the RECIPIENT'S Grant Application, supporting documentation, chapter
47.26 RCW, title 479 WAC, and the terms and conditions listed below.
0 2.0 SCOPE AND BUDGET
The Project Scope and Budget are initially described in RECIPIENT's Grant Application and
incorporated by reference into this Agreement. Scope and Budget will be further developed and
refined, but not substantially altered during the Design, Bid Authorization and Construction
Phases. Any material alterations to the original Project Scope or Budget as initially described in
the Grant Application must be authorized by TIB in advance by written amendment.
3.0 PROJECT DOCUMENTATION
TIB requires RECIPIENT to make reasonable progress and submit timely Project
documentation as applicable throughout the Project. Upon RECIPIENT's submission of each
Project document to TIB, the terms contained in the document will be incorporated by reference
into the Agreement. Required documents include, but are not limited to the following:
a) Project Funding Status Form
b) Bid Authorization Form with plans and engineers estimate
c) Award Updated Cost Estimate
d) Bid Tabulations
e) Contract Completion Updated Cost Estimate with final summary of quantities
f) Project Accounting History
4.0 BILLING AND PAYMENT
The local agency shall submit progress billings as project costs are incurred to enable TIB to
maintain accurate budgeting and fund management. Payment requests may be submitted as
often as the RECIPIENT deems necessary, but shall be submitted at least quarterly if billable
Fuel Tax Agreement Page 1 of 5 November 2012
®t Washington State Transportation Improvement Board 3-E-161(001)-1
Fuel Tax Grant Agreement
• amounts are greater than $50,000. If progress billings are not submitted, large payments may
be delayed or scheduled in a payment plan.
5.0 TERM OF AGREEMENT
This Agreement shall be effective upon execution by TO and shall continue through closeout of
the grant or until terminated as provided herein, but shall not exceed 10 years unless amended
by the Parties.
6.0 AMENDMENTS
This Agreement may be amended by mutual agreement of the Parties. Such amendments shall
not be binding unless they are in writing and signed by persons authorized to bind each of the
Parties.
7.0 ASSIGNMENT
The RECIPIENT shall not assign or transfer its rights, benefits, or obligations under this
Agreement without the prior written consent of TIB. The RECIPIENT is deemed to consent to
assignment of this Agreement by TIB to a successor entity. Such consent shall not constitute a
waiver of the RECIPIENT's other rights under this Agreement.
8.0 GOVERNANCE & VENUE
• This Agreement shall be construed and interpreted in accordance with the laws of the state of
Washington and venue of any action brought hereunder shall be in the Superior Court for
Thurston County.
9.0 DEFAULT AND TERMINATION
9.1 NON-COMPLIANCE
a) In the event TIB determines, in its sole discretion, the RECIPIENT has failed to
comply with the terms and conditions of this Agreement, TIB shall notify the RECIPIENT,
in writing, of the non-compliance.
b) In response to the notice, RECIPIENT shall provide a written response within 10
business days of receipt of TIB's notice of non-compliance, which should include either a
detailed plan to correct the non-compliance, a request to amend the Project, or a denial
accompanied by supporting details.
c) TIB will provide 30 days for RECIPIENT to make reasonable progress toward
compliance pursuant to its plan to correct or implement its amendment to the Project.
d) Should RECIPIENT dispute non-compliance, TIB will investigate the dispute and
may withhold further payments or prohibit the RECIPIENT from incurring additional
reimbursable costs during the investigation.
9.2 DEFAULT
RECIPIENT may be considered in default if TIB determines, in its sole discretion, that:
Fuel Tax Agreement Page 2 of 5 November 2012
Washington State Transportation Improvement Board 3-E-161(001)-1
Fuel Tax Grant Agreement
a) RECIPIENT is not making reasonable progress toward correction and
compliance.
b) TIB denies the RECIPIENT's request to amend the Project.
c) After investigation TIB confirms RECIPIENT'S non-compliance.
TIB reserves the right to order RECIPIENT to immediately stop work on the Project and
TO may stop Project payments until the requested corrections have been made or the
Agreement has been terminated.
9.3 TERMINATION
a) In the event of default by the RECIPIENT as determined pursuant to Section 9.2,
TIB shall serve RECIPIENT with a written notice of termination of this Agreement, which
shall be served in person, by email or by certified letter. Upon service of notice of
termination, the RECIPIENT shall immediately stop work and/or take such action as may
be directed by TIB.
b) In the event of default and/or termination by either PARTY, the RECIPIENT may
be liable for damages as authorized by law including, but not limited to, repayment of
grant funds.
c) The rights and remedies of TIB provided in the AGREEMENT are not exclusive
and are in addition to any other rights and remedies provided by law.
• 9.4 TERMINATION FOR NECESSITY
TIB may, with ten (10) days written notice, terminate this Agreement, in whole or in part,
because funds are no longer available for the purpose of meeting TIB's obligations. If
this Agreement is so terminated, TIB shall be liable only for payment required under this
Agreement for performance rendered or costs incurred prior to the effective date of
termination.
10.0 USE OF TIB GRANT FUNDS
TO grant funds come from Motor Vehicle Fuel Tax revenue. Any use of these funds for
anything other than highway or roadway system improvements is prohibited and shall subject
the RECIPIENT to the terms, conditions and remedies set forth in Section 9. If Right of Way is
purchased using TIB funds, and some or all of the Right of Way is subsequently sold, proceeds
from the sale must be deposited into the RECIPIENT's motor vehicle fund and used for a motor
vehicle purpose.
11.0 INCREASE OR DECREASE IN TIB GRANT FUNDS
At Bid Award and Contract Completion, RECIPIENT may request an increase in the TIB funds
for the specific project. Requests must be made in writing and will be considered by TO and
awarded at the sole discretion of TIB. All increase requests must be made pursuant to WAC
479-05-202 and/or WAC 479-01-060. If an increase is denied, the recipient shall be liable for
costs incurred in excess of the grant amount. In the event that final costs related to the specific
project are less than the initial grant award, TIB funds will be decreased and/or refunded to TIB
in a manner that maintains the original ratio between TO funds and total project costs.
Fuel Tax Agreement Page 3 of 5 November 2012
i
Washington State Transportation Improvement Board 3-E-161(001)-1
Fuel Tax Grant Agreement
• 12.0 INDEPENDENT CAPACITY
The RECIPIENT shall be deemed an independent contractor for all purposes and the
employees of the RECIPIENT or any of its contractors, subcontractors, and employees thereof
shall not in any manner be deemed employees of TIB.
13.0 INDEMNIFICATION AND HOLD HARMLESS
The PARTIES agree to the following:
Each of the PARTIES, shall protect, defend, indemnify, and save harmless the other PARTY, its
officers, officials, employees, and agents, while acting within the scope of their employment as
such, from any and all costs, claims, judgment, and/or awards of damages, arising out of, or in
any way resulting from, that PARTY's own negligent acts or omissions which may arise in
connection with its performance under this Agreement. No PARTY will be required to
indemnify, defend, or save harmless the other PARTY if the claim, suit, or action for injuries,
death, or damages is caused by the sole negligence of the other PARTY. Where such claims,
suits, or actions result from the concurrent negligence of the PARTIES, the indemnity provisions
provided herein shall be valid and enforceable only to the extent of a PARTY's own negligence.
Each of the PARTIES agrees that its obligations under this subparagraph extend to any claim,
demand and/or cause of action brought by, or on behalf of, any of its employees or agents. For
this purpose, each of the PARTIES, by mutual negotiation, hereby waives, with respect to the
other PARTY only, any immunity that would otherwise be available to it against such claims
under the Industrial Insurance provision of Title 51 RCW. In any action to enforce the provisions
• of the Section, the prevailing PARTY shall be entitled to recover its reasonable attorney's fees
and costs incurred from the other PARTY. The obligations of this Section shall survive
termination of this Agreement.
0
14.0 DISPUTE RESOLUTION
a) The PARTIES shall make good faith efforts to quickly and collaboratively resolve any
dispute arising under or in connection with this AGREEMENT. The dispute resolution
process outlined in this Section applies to disputes arising under or in connection with
the terms of this AGREEMENT.
b) Informal Resolution. The PARTIES shall use their best efforts to resolve disputes
promptly and at the lowest organizational level.
c) In the event that the PARTIES are unable to resolve the dispute, the PARTIES shall
submit the matter to non -binding mediation facilitated by a mutually agreed upon
mediator. The PARTIES shall share equally in the cost of the mediator.
d) Each PARTY agrees to compromise to the fullest extent possible in resolving the dispute
in order to avoid delays or additional incurred cost to the Project.
e) The PARTIES agree that they shall have no right to seek relief in a court of law until and
unless the Dispute Resolution process has been exhausted.
Fuel Tax Agreement Page 4 of 5 November 2012
®: Washington State Transportation Improvement Board 3-E-161(001)-1
Fuel Tax Grant Agreement
• 15.0 ENTIRE AGREEMENT
This Agreement, together with the RECIPIENT'S Grant Application, the provisions of chapter
47.26 Revised Code of Washington, the provisions of title 479 Washington Administrative Code,
and TIB Policies, constitutes the entire agreement between the PARTIES and supersedes all
previous written or oral agreements between the PARTIES.
16.0 RECORDS MAINTENANCE
The RECIPIENT shall maintain books, records, documents, data and other evidence relating to
this Agreement and performance of the services described herein, including but not limited to
accounting procedures and practices which sufficiently and properly reflect all direct and indirect
costs of any nature expended in the performance of this Agreement. RECIPIENT shall retain
such records for a period of six years following the date of final payment. At no additional cost,
these records, including materials generated under the Agreement shall be subject at all
reasonable times to inspection, review or audit by TIB personnel duly authorized by TIB, the
Office of the State Auditor, and federal and state officials so authorized by law, regulation or
agreement.
If any litigation, claim or audit is started before the expiration of the six (6) year period, the
records shall be retained until all litigation, claims, or audit findings involving the records have
been resolved.
• Approved as to Form
Attorney General
0
Signature on file
Guy Bowman
Assistant Attorney General
Lead Agency
Signature of Chairman/Mayor
Print Name
Date
Transportation Improvement Board
Executive Director Date
Print Name
Fuel Tax Agreement Page 5 of 5 November2012
0
•
Transportation Improvement Board
Project Funding Status Form
Agency: EAST WENATCHEE TO Project Number: 3-E-161(001)-1
Project Name: FY 2014 Arterial Preservation Project
Multiple Locations
Verify the information below and revise if necessary.
Return to:
Transportation Improvement Board
PO Box 40901
Olympia, WA 98504-0901
PROJECT SCHEDULE
Target Dates
Construction Approval Date
Contract Bid Award
Contract Completion
PROJECT FUNDING PARTNERS
List additional fundina partners and amount
Funding Partners
Amount
Revised Funding
EAST WENATCHEE
69,000
WSDOT
0
Federal Funds
0
TOTAL LOCAL FUNDS
69,000
Signatures are required from two different agency officials. Return the originally
signed form to the TIB office.
Mayor or Pu lic Works Director
i
Si nature
bNAL-b L. AUJAHo -X 15
Printed or Typed Name
Financial Officer
Signature
Printed or Typed Name
Date
P16LL 111/dak5 D1R&oiak
Title
/-3-Zvi3
Date
/N�4N6E 1 iRC-CTa(<'
Title
TIB Project Funding Status Form
T
0
•
COUNCIL AGENDA BILL*
PRESENTER:
POSITION:
TITLE:
111h Street Sidewalk Project
Consultant Selection
CITY OF EAST WENATCHEE
CITY COUNCIL AGENDA BILL
13-01-02 AGENDA ITEM # 4
Don McGahuey
Public Works Director
AGENDA DATE:
DEPARTMENT:
January 22, 2013
Public Works
BACKGROUND/HISTORY:
In the 2013 budget, the City Council included the 111h Street sidewalk project, which will construct sidewalks
on 11th Street, from Valley Mall Parkway to Baker Street. The next step in the process is to select a
consultant to assist us with this project. Staff advertised for a Request for Proposals for design engineering
services for this project, and we were pleased to receive 9 proposals. The Community Development
Director, the Associate Engineer, and I evaluated the proposals. Pace Engineering came out on top as the
most qualified firm for this project.
A funding estimate breakdown for the Design and Construction phases is as follows:
CBDG Funds City Funds Total Project
Design Engineering 17,500 17,500 35,000
Construction Engineering 17,500 17,500 35,000
Construction Contract 139,792 143,908 283,700
Total 174,792 178,908 353,700
EXHIBITS:
None. The engineering scope and fee proposal will be developed following approval of this action item.
RECOMMENDED ACTION:
Approve City staff's recommendation to select the firm of Pace Engineering for design engineering services
for the 11th Street Sidewalk project; and to further to authorize the Mayor to negotiate and execute an
agreement not to exceed $70,000.
FINANCIAL DATA:
Expenditure Required Amount Budgeted Appropriation Required
$ 70,000 $ 70,000 $ 0
Page 1 of 1
•
Ll
•
ACTION TAKEN: Approve,
Motion Made By: RAab
Councilmember Collings
Councilmember Johnson
Councilmember McCourt
Councilmember Barnhart
Passed: 5 I a Failed:
Second By: M C Cm,, 4-
Councilmember Raab
Councilmember Buckner
Councilmember Detering
Mayor Lacy (in case of tie)
Page 2 of 2
Dana Barnard
•From: dknemeyer@hotmail.com on behalf of Desiree' Knemeyer <desiree@acts512.org>
Sent: Wednesday, January 16, 2013 8:16 PM
Subject: Teen Shelter Tours
Attachments: Shelter Tours Poster.pdf
Good Morning!
As a local citizens as well as government workers, you have seen the impact of hard lives on youth in our community.
Many youth turn to gang related activities, sexual promisucuity, and drug use to medicate the pain of abandonment or
neglect... Solomon's Porch has been combating these issues for 20 years and is proud to be working with our community
to open the only teen crisis shelter, Asian's Refuge, within 100 miles of Wenatchee.
We wanted to make sure that you know about the teen shelter opening at Solomon's Porch in Wenatchee very soon.
Getting this information into the hands of our local law -enforcement officers, government offices, and judicial servants is
what will make the largest impact. This shelter will be licensed by the State of Washington to house teens ages 13-17 for
up to 22 nights in a row.
You (and all in your office) are invited to the Open House and Tours that are occurring on Saturday, January 26th from
10am-2pm. The facility is located at 17 S. Mission in Wenatchee (right between the Liberty Theaters).
This will be a rare opportunity since we will be restricted by the State once the shelter is in operation. We'd be honored to
meet you. Please feel free to forward this information and the attached flyer. Please also consider where you can post
this flyer to give everyone in your office (and even your community) the chance to see the shelter that is raising the
•standards.
Questions, call 662-1712 or email infoCa&acts512.org
Graciously,
Desiree' Knemeyer, Volunteer
•