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HomeMy WebLinkAbout10/25/2011 - City Council - City Council Meeting Agenda Packet• • CITY OF EAST WENATCHEE REGULAR COUNCIL MEETING AGENDA OCTOBER 25, 20116:30 P.M. ROLL CALL PLEDGE OF ALLEGIANCE PROCLAMATION PUBLIC COMMENTS BUDGET ISSUES Nick Gerde, Finance Director — Budget Committee Report, Preliminary Budget Report. MAYOR'S REPORT CONSENT CALENDAR 1. Consideration of Minutes — Regular Session, October 11, 2011 2. Consideration of Payables and Payroll PUBLIC HEARING 3. 11-10-02 A public hearing regarding property taxes in the proposed 2012 East Wenatchee Budget. (Nick Gerde, Finance Director) ORDINANCES 4. 11-10-03 First reading of an Ordinance of the City of East Wenatchee establishing the normal office hours of City Hall. (Devin Poulson, City Attorney) DISCUSSION 5. 11-10-04 A discussion regarding a proposed contract with Wenatchee Valley Animal Control, LLC. (Devin Poulson, City Attorney) COUNCIL REPORTS ADJOURNMENT /n compliance frith the Americans Kith Disabilities Act, ifyou need special assistance to participate in this meeting, please contact the City Clerk at 509-884-9515. Noli(ication 48 hours prior to the meeting 141111 enable the City to make reasonable arrangements to ensure accessibility to this tneeting Page 1 of 1 • CITY OF EAST WENATCHEE, WASHINGTON REGULAR SESSION OF THE CITY COUNCIL CONVENED MAYOR STEVEN C. LACY, PRESIDING OCTOBER 11, 2011 6:30 P.M. ROLL CALL Mayor Steven C. Lacy Councilmember George Buckner Councilmember Harry Raab Councilmember Dave Bremmer Councilmember Chuck Johnson — Arrived at 6:35 p.m. Councilmember Wayne Barnhart Councilmember Sandra McCourt - Excused Councilmember Dennis Hendricks EMPLOYEES IN ATTENDANCE City Attorney Devin Poulson City Clerk Dana Barnard Police Chief Randy Harrison Community Development Director Lori Barnett • City Treasurer/Finance Director Nick Gerde Associate Engineer Brandon Mauseth Executive Secretary Teresa Allen Clerical Assistant Shawn Murison Assistant Court Administrator Mary Beth Holzerland PLEDGE OF ALLEGIANCE PUBLIC COMMENTS Tim Detering, 814 1 la' NE, East Wenatchee, expressed the importance of having a coordinator for East Wenatchee sponsored events and asked Council to consider this when making any cuts to the 2012 budget. AWARDS Mayor Lacy presented Taide Gonzales with a Good Samaritan award for her finding and turning in $38,000 in cash and checks while working at Goodwill Industries in East Wenatchee. He added these kinds of acts in our community deserve to be recognized. DEPARTMENT REPORT Finance Director Nick Gerde reviewed the Financial Report which included a brief narrative of the September financial results for 2011; financial schedule of revenues, expenses and changes for the first nine months of 2011 and for the month of September 2011; Cash flow schedules for the first nine months • of 2011, with actual results in comparison to budget, and in comparison to the same period in 2010; and monthly revenue and expenditure report for September 2011, including actual to budget expenditures by line item. He added budget amendments will be done if they are necessary. 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Presented by Devin Poulson, City Attorney. Council Action: A motion was made by Councilmember Hendricks, second by Councilmember Johnson, authorizing the Mayor to sign the addendum. The motion carried, 6-0. COUNCIL REPORTS Councilmember Barnhart said there has not been a representative at the RiverCom Board meetings. He asked Councilmember Bremmer to attend the RiverCom meetings until the end of December. Councilmember Bremmer agreed to attend the meetings. Councilmember Buckner said he will be attending the North Central Washington Development District Membership meeting as well as the North Central Washington Resource Conservation & Development (RC&D) meeting tomorrow in Chelan. He added there will be strategy session at the RC&D meeting due to its lack of funding. Councilmember Johnson said the Wenatchee Valley Visitor's Bureau (WVVB) has reviewed a draft of . the proposed contract for services with the City of Wenatchee and he has forwarded copies to Dawn Collings, and Mayor Lacy for their review as the extension of the City's contract with the WVVB will expire on December 31, 2011. The followinLy reports/minutes were submitted in writint prior to the City Council meetinLF. Mayor Lacy — Minutes from the Wenatchee Valley Transportation Council meeting held on September 8, 2011. Councilmember McCourt — Minutes from the Chelan -Douglas Regional Support Network Governing Board meeting held on September 12, 2011, and the Advisory Board meeting held on September 26, 2011. Councilmember Buckner — North Central Washington Economic Development District Membership meeting held on September 14, 2011, and the North Central Washington Resource Conservation & Development meeting held on September 14, 2011. ADJOURNMENT 7:10 PM Dana Barnard City Clerk • CITY OF EAST WENATCHEE CHECK REGISTER 2011 PAYABLES 25-Oct-11 1ECK NUMBERS: 34140-34186 OIDED CHECKS: none DEPARTMENT/FUND ACCOUNT NUMBER AMOUNT 0.00 140.85 24.61 176.43 902.59 964.05 647.85 Current Expense Fund: 001 000 000 001 000 001 001 000 110 001 000 120 001 000 140 001 000 141 General Government Department Legislative Department Municipal Court Department City Clerk Department Internal Services Department Finance Department 001 000 142 001 000 145 413.34 Legal Services 001 000 151 10.32 001 000 160 - Central Services Department 001 000 180 5,457.57 Police Department 001 000 210 8,464.51 Detention (Jail Services) 001 000 230 12,568.50 001 000 250 - Engineering Services 001 000 315 731.84 Planning Department 001 000 580 1,000.00 Code Compliance Department 001 000 590 49.41 Agency Disbursements 001 001 000 27,874.59 Current Expense Fund Total 59,426.46 treet Fund. NPDES 050 000 312-050 000 313 13550.11 Street Maintenance 101 000 420 7,851.77 Street Administration 101 000 430 2,525.23 Street Construction 101 000 950 - Street Fund Total 23,927.11 Other Funds: Fund Comm Devel Grants Fund 102 000 000 0.00 Library Fund 112 000 000 446.89 Hotel/Motel Tax Fund 113 000 000 - Drug Fund 114 000 000 - East Wenatchee Events Board 117 000 000 3,236.46 Street Improvement Fund 301-000-000 - Capital Improvement Fund 314-000-000 7,401.61 Other Funds Total 11,084.96 Grand Total All Funds 94,438.53 0 0 1 Fund Transaction Summary I Invoice Fiscals: 2011 - October - 2nd pay October 001-000-001 Sub -Department $140.85 001-000-110 Sub -Department $24.61 001-000-120 Sub -Department $176.43 001-000-140 Sub -Department $902.59 001-000-141 Sub -Department $964.05 001-000-142 Sub -Department $647.85 001-000-145 Sub -Department $413.34 001-000-151 Sub -Department $10.32 001-000-180 Sub -Department $5,457.57 001-000-210 Sub -Department $8,464.51 001-000-230 Sub -Department $12,568.50 001-000-315 Sub -Department $731.84 001-000-580 Sub -Department $1,000.00 001-000-590 Sub -Department $49.41 001-001-000 Department $27,874.59 050-000-310 Sub -Department $31.08 050-000-312 Sub -Department $2,371.14 050-000-313 Sub -Department $11,147.89 101-000-420 Sub -Department $7,851.77 101-000-430 • 112-000-000 Sub -Department Library Fund $2,525.23 $446.89 117-000-100 Sub -Department $62.64 117-000-400 Sub -Department $3,173.82 314-000-000 Capital Improvement Fund $7,401.61 Count: 24 $94,438.53 . 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N w c OL o N _ x r — _ Q ^d N> y N �, x > O ~~ L E� Y m m x L L) a m L U) n� L `)� per, dw >,c 0 m U �LL xs E>;a :° O to (n (n a) Q a+ v- L a) U 0) O L O E~ iu U ~ W d p° L E (D m w _ (D ww o c�a a) Q J J J w E 0 u) W (� m LL1 (n c -p O () ca >1 Q) () : @ U O c c L m a) E -E c co a) L U L w O (0 � � � N L M 0 a 0 Co Q) Co a) E L L w C a) c C -0 Co w cn ai C U a) U �E (a c a) O a) a) a) -C-- a O L ca M w 0a) C U ---1 cm .- co O U m a) C � a) N a) O C_ : ca Q) M L M a -- CD N N O U O 0 ca .0 a Q) ca 0 Q 0 N 00 Q1 OL t Q a� 0 0 n E w t O N LU T • • 9 CITY OF EAST WENATCHEE NICK A. GERDE, FINANCE DIRECTOR 271 9"' STREET NE • EASC WENATCHEE, WA 98802 PHONE (509) 886-4507 • FAX (509) 886-6109 October 25, 2011 Mayor and City Council Subject: Budget Committee Report and 2012 Preliminary Budget Summary Budget Committee Meeting: Completed most of the agenda except a discussion of the 2011 budget amendments. The details of the proposed amendments were sent to you under separate cover. Please retrieve this listing and we will discuss. 2012 Preliminary Budget Summary: 1. Feedback from the Budget Committee and further discussions with staff allowed for the completion of the Preliminary Budget. The schedule for consideration and approval is: A. Communication to the Mayor and Council this meeting — RCW 35.33.055 & .057 requires 60 days disclosure to Council and 45 days disclosure for public availability; B. First Reading of the 2012 Budget Ordinance at the Council Meeting on November 22nd; and C. Second Reading at the Council Meeting on December 13tn and recommendation for Council approval. 2. The Operational portion of the 2012 Preliminary Budget is balanced ... eg. Estimated Revenues exceed Budgeted Expenditures. 3. The Capital Project portion of the budget includes total spending of $2,464,589, supporting Grant Revenue of $2,059,600, and $404,979 of estimated funding support from the City. The City funding will be satisfied by estimated 2012 REET revenue of $200,000, and $204,979 of reserved funds. h G 2 • CITY OF EAST WENATCHEE, WASHINGTON 2012 PRELIMINARY FINANCIAL BUDGET 2012 BUDGET ASSUMPTIONS AND HIGHLIGHTS 0 The City's Budget Committee develops and communicates the budget assumptions that the City will use each year. Revenue is primarily the responsibility of the Finance Director, who is a member of the Budget Committee. Departmental costs are the responsibility of each Department Director. All other costs are the responsibility of the Finance Director. Primary revenue estimates for 2012 include: 1. Fourteen sources of revenue for the City represent over 94% of the estimated revenue for 2012. They include: A. Sales and Use Tax B. Property Tax C. Storm Water Utility D. Utility Taxes Percent Amount of Total $2,600,000 24.1 % 1,516,600 14.1 % 15160,300 10.8% 7875000 7.3% E. Fines & Penalties — Court 3609000 3.3% F. State Portion — Court Revenue 3505000 3.3% G. Gambling Tax 2755000 2.5% H. Street Fuel Excise Tax 2605000 2.4% I. Community Development Grant 2015500 1.9% J. Real Estate Excise Tax 2009000 1.9% K. Liquor Taxes 1535000 1.4% L. Criminal Justice Taxes 1305000 1.2% M. Hotel/Motel Taxes 106,500 1.0% N. Balance of Revenue Estimate 610,600 5.8% Sub -total Operational Revenue 8,710,500 80.9% O. Street Improvement Projects 2,059,600 19.1 % Total 2012 Revenue Estimate $10,770,100 100% 2012 BUDGET ASSUMPTIONS AND HIGHLIGHTS (continued) 2. Each revenue source was evaluated in consideration of a six year receipt history, or shorter in the case of utility taxes and street improvements/capital projects. 3. Monthly trends over the last four years and the nine months of 2012 were studied, particularly in light of recent negative economic trends, experience by other cities in our region, and the continuing recession. Primary expenditure budget assumptions for 2012 costs included the following: 1. Budget costs conservatively: No increases in operating costs unless they can be substantiated and approved by the Budget Committee for presentation to the City Council. 2. Department Capital Costs: Any budgeted costs for capital need to be specifically budgeted and explained as to need. 3. The City currently has fifty-one employees. Compensation for City employees not covered by either a collective bargaining agreement or an employment agreement is based upon the City's long-standing policy of wage parity. This group consists of eight full-time and three part-time employees. 4. The City Attorney, City Engineer and Municipal Court Judge are compensated according to employment agreements. 5. The collective bargaining unit agreements with the police department unions covering twenty-two employees expired on December 31, 2010 and are in the negotiation process. 2012 wage and benefit costs have been estimated based upon the City's current offer to those unions. • • 2012 BUDGET ASSUMPTIONS AND HIGHLIGHTS (continued) 6. The collective bargaining unit agreement with Local 846-W was negotiated during 2011 for the three year period of 2011, 2012 and 2013. This agreement covers fifteen employees in the Street, Planning, Code, Court, City Clerk and Events Departments. 2012 wage and benefit costs have been estimated based upon the terms of that agreement. 7. Healthcare premiums, commercial insurance, detention costs, RiverCom costs, and any other significant operating costs are determined through communication, agreements or quotes from those vendors. Budgeted expenditure categories for 2012 include: • Percent Amount of Total A. Labor Costs $ 352035430 29.2 % B. Benefit Costs 19490,700 13.6 % C. Municipal Court to State 350,000 3.2 % D. Department Capital Exp 3191000 2.9% E. Rivercom 911 2679123 2.4 % F. Jail Services — Detention 2555000 2.3 % G. Debt Service — P & I 198413 1.8 % H. Storm Water Utility Charge 149,400 1.4 % I. Storm Water Utility Capital 811,000 7.4 % J. Street Improvements Capital 2,464,589 22.5 % K. Balance of Expenditures 1,460,873 13.3 % Total for 2012 $ 10,969,873 100 r� U • 2010 BUDGET ASSUMPTIONS AND HIGHLIGHTS (continued) Primary assumptions for capital costs for street preservation projects, intersection signal lighting and street reconstruction projects, include the following: 1. The primary source for these projects is the 6 year Transportation Improvement Plan (TIP), which the City is required to provide to the Washington State Department of Transportation (WSDOT) each year in June. 2. Projects were selected from the TIP based upon an assessment of the highest needs in the City for the 2012 budget year, and for each year from 2013 thru 2017 for the cash flow forecast. Consideration was also given for the total number of projects which the City could effectively manage during any given year. • 3. The City received grant funding for five projects which have been specifically scheduled for work and/or completion in 2012. These projects and their funding requirements include: Grant City Project Description Fundiniz Match Total Grant Rd Overlay-Ph2 900,610 124,979 991,726 Loop Trail Enhancement 131,000 20,000 151,000 Eastmont Design/ROW 278,000 42,000 320,000 9th Street Preservation 50000 116,000 616,000 15th Street Preservation 250,000 102,000 352,000 Total 2,059,610 404,979 2,464,589 Please note that the Eastmont Street Rebuild has total grant availability of $2,330,000 of which $250,000 is scheduled to be spent in 2012, with construction scheduled for 2013. The total estimated City Match for these projects of $404,979 will be funded from Real Estate Excise Taxes, $200,000 of which is estimated revenue for 2012 and the balance is available from previous years. 1 � m 07 m r) O 2 r l) v+ G) O y(D N O 3 < 3 ~ ^ c O a d O 3 (D-• (D I rr (D W Q (D (D • (�D Q co 3 Ol 3 O (D O o, : O a c 3 (D m < 3 m Tt c N r (D G c (D o O " c m CD m fD (D O Q c T N (D 3 •m-I .3r 7 � v�i O � TI c ~ 7 O_ O O T c (D O ~ V O O_ Q v S O r cn N W O (n M O Q W Nye W O N N O — O A O ^ O c M O Q -n a w N W O O = l"' w F+ N r (070 NUD V r Vl r W r f7 W 01 00 V Im� A A to r w (n W Vl O OD w N S cn W ID ut 00 V W A W m O A `M A A N (mil Vl W V W r A N N Ol O N N O w (D N r W Ul W 01 V r 00 In W N A V r O N 00 m � (p 00 O N O A O O VI I-+ A r w r 00 A W N O V r V V < Q 00 O A `D:, N O O !" m W r N Ol O G V m O O iD m V r F+ V C1 W 00 M N 00 O O O O O A V O O i•+ Vt c • r O t0 O N to O 0 O O O 00 O Vt Z O 3 � < D la m m m W Vl W U1 W Vl 3 c O O O (D N r W N r O 00 D < (D vOi A lD A O N r N V Vl -' O c V W V m r V �D N lJ7 O N 00 N Vl �D V A lD 00 r lD O Ol V w w i-+ W W r m m O w A O fD (D D1 W V N W 00 V V m O N O O O W r W A ut V7 V r 00 V7 W O A N X r (D 7 O a O A Cl A 031 A W A lD 00 V 00 W 01 r W m W r N V lVl7 W K c r tD W W A O O O O lfl O W N (D O V 00 W r O O O O O W O 00 V , lD , (D lD W O O O O O 00 O 00 Z O 7 V V V ril X r N O O O (D O O O fl to m r N m • C to Vl r to N N r V W 00 N a 3 C CK o1 V O1 A O W A W Q1 w W A O N N 0 C 3 N V7 w W w W 111 W W w w V r V Ol V 1- (n in O 111 N 00 m r O W r r^ N Pf y (D to 01 r A ut M N V r 00 Vl W N A A S •City of East Wenatchee, Washington 2012 Preliminary Financial Budget Summary Financial Information CASH FLOW STATEMENTS Basis of Presentation: City of East Wenatchee Cash Accounting and Reporting is frequently depicted in different ways depending upon the the amount of detail or the differing classifications of the same revenue and expenditures. These differing presentations result in the same and equal cash flows, but can be presented herein in Summary and in Detail, as follows: 1. High Level Cash Flow Summary 2. Cash Flow by Categories of Revenue and Expenditures. Summarized Cash Flow: Hiah Level Summa 2012 2011 Preliminary Estimated 2011 Budget Actual Budget Cash Balances, Beginning of the Year $ 2,298,652 $ 2,043,567 $ 1,971,000 Revenues • Non- Revenues (Pass -Through to Others) Total Revenues Total Resources Available (Cash plus Revenue) Expenditures Non -Expenditures (Pass Through Monies) Total Expenditures Cash Balances, End of the Year 10,403,782 7,748,247 9,900,396 366,350 354,564 405,350 10,770,132 8,102,811 10,305,746 13, 068, 784 10,146, 378 12,276,746 10,599,128 7,406,429 9,798,900 370,400 441,297 448,400 10,969,528 7,847,726 10,247,300 $ 2,099,256 $ 2,298,652 $ 2,029,446 NOTE: 1. 2011 Budget Amendments have been drafted and will change the 2011 Budget when approved by the City Council. The Finance Department will update the estimated actual results for 2011 when the Preliminary Budget is made available to the public in mid - November. 3. The primary reason for the reduced revenue and expense for 2011 in comparison to budget is the delay capital project work. The phase II Grant Road Overlay Project, the Loop Trail Enhancement Project and the final phase of Canyon A Storm Water Utility System were originally scheduled for completion in 2011 and have now been re -scheduled for 2012. • Summarized Cash Flow: By Maior Revenue and Expense Categories 2012 2011 Major Revenue Sources Cash Balances, Beginning of the Year Revenues Received Sales & Use Taxes Property Taxes - 2009 Base Property Taxes - Add'I 1 % Real Estate Excise Tax Municipal Court Receipts - Fines Gambling Tax Receipts 6% Utility Tax - Natural Gas - New 6% Utility Tax - Electricity - New 6% Utility Tax - Telephones/Cells - New Street Fuel Excise Tax Fund6dfo Sfre& kips rovements Storm Water Utility Capital Reimbursed Other Revenues Total Revenues Non -Revenues Received Court Receipts for the State Other Non -Revenue Total Non -Revenues Grand Total Revenues Total Resources Available (Cash plus Revenue) Expenditures Payroll Costs Employee Benefit Costs Debt Service Principal & Interest Capital Expenses Storm Water Utility Charge Jail Services - Adult Detention Rivercom 911 Hotel/Motel Tax to Others Street Improvements Expenditures Storm Water Utility Capital Expenditures Other Expenditures Total Expenditures Non -Expenditures Municipal Court Receipts for the State Sales Taxes - Kentucky Annexation Kentucky Annexation Debt Repayment Other Non -Expenditures Total Non -Expenditures Grand Total Expenditures Preliminary Estimated 2011 Budget Actual Budget $ 2,298,652 ; $ 2,043,567 $ 1,971,000 2,600,000 2,650,000 2,520,000 1,516,600 1,512,000 1,512,000 200,000 200,000 145,000 360,000 340,000 375,000 275,000 255,000 260,000 42,000 42,000 40,000 305,000 305,000 294,000 440,000 450,000 435,000 260,000 260,000 245,000 2,059,600 30,000 588,000 815,000 100,000 2,007,000 1,530,582 1,484,247 1,479,400 17403,782 7,628,247 9,900,400 350,000 340,000 391,000 16,350 14,564 14,400 366,350 354,564 405,400 10,770,132 7,982,811 10,305,800 13,068, 784 10,026,378 12,276,800 3,203,400 3,107,000 3,090,000 1,491,000 1,290,000 1,270,000 198,413 199,713 199,700 319,000 328,471 277,900 149,400 148,725 149,400 255,000 240,000 220,000 267,123 285,900 285,900 36,000 49,635 51,000 2 44;58� 190,00096, 815,000 300,000 2,007,000 1,400,203 1,146,985 1,652,000 10,599,128 7,286,429 9,798,900 350,000 355,000 360,000 - 15,755 10,000 - 55,287 56,000 20,400 15,255 22,400 370,400 441,297 448,400 10,969,528 7,727,726 10,247,300 Cash Balances, End of the Year $ 2,099,256 $ 2,298,652 $ 2,029,500 0 COPY CITY OF EAST WENATCHEE NICK A. GERDE, FINANCE DIRECTOR 271 9I" STREET NE • EAST WENATCHEE, WA 98802 PHONE (509) 886-4507 • FAX (509) 886-6109 October 21, 2011 Mayor and Councilmembers Subject: Proposed Budget Amendments for 2011 Please see the attached schedule of proposed budget amendments for 2011. As you will note in reviewing the basis/explanation, the reasons vary and are generally unique to each issue. Some are in response to Council decisions, unexpected circumstances or budgeting inaccuracies. You are receiving this schedule because it will be a part of my report at the October 25th scheduled Council meeting. If you should have questions, please contact me directly at the City (509)886-4507 or by e-mail at ngerde(a-)-east-wenatchee. com. Nick A. Gerde Finance Director Attachment: as stated • • n Z D r m m -Tip Z p CT) :m �t G) m Z M D T C Z OO F+ 0 T1 C Z p A 2k m (") D :2 _Dr O m K m N T (Z Z p N O N 3.0 Ul ' W O Z p m Q ? �_ O Z :m A () p z N T Z p N IC w N m m T C Z p O �' 4k N G) m Z m D n C p 00 N 7L N G) m Z m D T C p 0 0 N m x ` D D O m -n C (� O TI m T— - r < Z _D p Z D Z C Z m O C� m Z p Z m Z p D T m D -{ Q m C� m m D m D D z m X Z V) Z Z m z Z O m m y D � C p v W r) Z m Z C -Di go CO � r m m p m V) m m Z Z go NJ O lJl ) Y, O O O Vl O O O O O O O O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 C 0 0 0 0 V) U) x m r m rD < Q° mi v m m O x O cmn m Z O m m m D X X m-0 < m < M D C� m m X -V X -D x x 0 m v m m m m X go m� Z Z Z� Z� x Z Z � m m m m C X m m (Z/) .� —� m m D D m 0 D Z X X Z Z X C C m V)m m C v m DO x (n 0- O a- 0- co N n O O .C-r C x D < -a C C:)O Cu O7 < C 7 v < C :3 N• y 77 of -0 C() ( a, (D 7 DJ (D 0- = (p 5. C S NJ rD O_ L. O_ (D v N � 7 -O �^ Q (D O nrD C C flJ O' -y, O �vi d .� fD �, _ O O_ .t S O S O cuj O (D Q ar ((DD S N (D < (D < N n 'O T C aA �' v+ a 3 O Q S (D r�-r C-0 O_ S O O_ � 7 C S , 7 C mfl7-r O< m 'O O '* M C:n O ''* S 3 O a 7 O n O - fD < O (D cuO C 7 (D 7 < to p !^ O O p O_ 7 S d 7 O O .`ter �. O M rD rD, 7 d S _O- 0- M w E Q - rt '6 O rD (D n C 3 N C �• 7 O_ (D 'a (D rD S -n 7 O cu (D < < CL ' O O rD -"' N N — O .� I O of 00 cn O_ s N o :+ v 3 3 a rD (i n rD N O Q p 0, :< O S O m (o n, w m Q (D arto Q< S ro N T (D (D m rD n a cu < s fD g s rD. w cu vi 0)) v� (D * (D O- S N pnj _ N cu 00 �' Z) O fD =3 � N rD o (D O OJ O) O O (D N O_ O < NJ O_ O Oo C) O O LM D (D C O n to rr C rD w 7 O 7 O 0 0 3 m O m 3 ,CDD oi (�D (D rD O (D (D .�+ O O CL 7' rD rD a) aj D n m v z O C r v m m "' m D O Fz '' � D 0 z cn C :0> --1 -4 = rl m m D N m m m m m Z C m m X m Z LA m 0 COUNCIL AGENDA BILL* PRESENTER: POSITION: CITY OF EAST WENATCHEE CITY COUNCIL AGENDA BILL 11-10-02 Nick Gerde Finance Director AGENDA ITEM * AGENDA DATE: DEPARTMENT: E October 25, 2011 Finance TITLE: A public hearing regarding property taxes in the proposed 2012 East Wenatchee Budget. BACKGROUND/HISTORY: State Statute requires a public hearing be held to consider possible increases in property tax revenues prior to the time the taxing district levies the taxes or makes the request to have the taxes levied. EXHIBITS: Memo from Finance Director Nick Gerde. Letter from Douglas County Assessor James Ruud to Taxing Districts and Actual Levy Calculation for East Wenatchee. RECOMMENDED ACTION: Hold public hearing. FINANCIAL DATA: Expenditure Required Amount Estimated Appropriation Required $ $ $ N/A ACTION TAKEN: Motion Made By: Councilmember Bremmer CouncilmemberJohnson Councilmember McCourt Councilmember Barnhart Passed: Failed: Second By: Councilmember Raab Councilmember Buckner Councilmember Hendricks Mayor Lacy (in case of tie) kdj P 4 -132- D 9.�- ucL aC�j I 3(P vd'�-� page 1 of 1 C7 CITY OF EAST WfMCHEE FINANCE DIRECTOR 271 9"' STREET NE • EAST WENATCHEE, WA 98802 PHONE (509) 886-4507 • FAX (509) 886-6109 October 18, 2011 Mayor and City Council Subject: Review of the 2011 Property Tax Levy Calculation for Tax Collection in 2012 for purposes of the Public Hearing regarding Property Taxes on October 25, 2011. Background: The Douglas County Assessor provides a transmittal letter and schedules to the City each year reflecting information related to property tax valuations and levy calculations. Current Status: The amount of the 2011 levy to be collected in 2012, plus an estimate for new construction and improvements totals $1,516,634. In comparison, that same amount for 2010 was $1,511,892, which was our estimated property tax revenue for 2011. Because the inflation rate or COLA for 2011 exceeds 1% (July 2010 to July 2011 change is 2.75477%), the City can consider a statutory 1% increase. The dollar amount of the increase provided by the County is $15,118.91 Attachment from Douglas County Please see the attached information from Douglas County including much of the information I have presented above. This information will be discussed at the next scheduled 2012 Budget Committee Meeting on Thursday, October 20tn --b 2 Nic A. Gerde Finance Director Attachment: as stated • �.� .. �t `� DOUGLAS COUNTY ASSESSOR COPY "' • EST. I887 JAMES H. RUUD � PO BOX 387 • WATERVILLE, WA 98858 PHONE: 509/745-8521 • FAX: 509/745-8956 www.douglascountywa.net September 20, 2011 TO: Douglas County Taxing Districts RE: 2012 Budget Requests Attached please find a copy of the preliminary values for the 2012 tax year. These values should be used in your levy/budgeting estimates. The taxable value is continually changing, i.e. senior exemption changes, Board of Equalization changes and exempt property changes. All final levy limit rates and tax amounts will be based on our final certified values that will be established sometime in December after we receive new utility values from the Department of Revenue. Also included are copies of your levy calculation worksheets, a resolution/ordinance form, a levy certification form and the rate of inflation letter for 2012. • The actual levy calculation worksheet shows you what your actual levy was last year, the new 1 % amount and the additional dollar amount you can collect for new construction. We do not know if there is a utility increase for your district at this time. You may estimate an amount for an increase, if you like. The new 1 % limit plus the new construction amount plus any estimate utility increase is the total maximum amount available to you. If you wish the maximum amount, this is the total needed on the levy certification form. If the new construction and utility amount are not included on this form, you will not receive them. The ordinance/resolution form show the percentage and dollar increase from last year. Your 1 % increase is the difference between the new 1 % amount and last year's levy on Line A. Do not include new construction or utility numbers on the ordinance/resolution. If you have banked capacity and want to collect it, please call me for the amount available and what you need to do to receive it. If you aren't sure if you have any banked capacity, please call. Please get your resolution/ordinance and levy certification forms to us by November 30, 2011. The assessor's office does not have the authority to levy on behalf of a taxing district without a levy request. If you have any questions, feel free to contact me. Sincerely, J�rado • Chief Deputy ACTUAL LEVY CALCULATION TAXING DISTRICT �, t_l a e lQ I ( Levy For /?— Taxes opUlation: less than 10,000 �10,000 or more an��.CapaC,-t� L bo Was a resolution/ordinance adopted authorizing an increase over the previous year's levy? f Yes f No If so, what was the percentage increase? Was a second resolution/ordinance adopted authorizing an increase over the IPD? \ ^ f' Yes f No f- N/A V 1 If so, what was the percentage increase? ',' D A. Previous year's actual levy times the increase as stated in ordinance or resolution (RCW 84.55.120). If the taxing district did not provide an ordinance or resolution use 100% In the field increasing the previous year's actual levy. Year 20 /1 f,5il Sq 1 x 1.527�ODR.�/ revlous Year's Actual Levy 100,76 Plus the Percenlage Increase B. Amount for new construction, improvements, and newly constructed wind turbines (Line B, page 1)........................................ _ C. Amount for increase in value of state -assessed property (Line C, page 1) = t,tmkrot.�sYt--Yi�,}h is �irne. D. Regular property tax limit: ........................................................ A+B+C Parts E through G are used in calculating the additional levy amounts due to annexation. E. To find the rate to be used in F, divide the levy amount as shown in D (page 1) by the current assessed value of the district, \ excluding the annexed area. - Total In Line D on page 1 } Assessed Value x $1,000 F. Annexed area's current assessed value including new construction and improvements, multiplied by the rate in E. - Annexed Area's A.V. x Rate in Line E + $1,000 Total levy amount authorized, including the annexation ........ H. Total levy amount authorized by resolution (G) plus amount refunded or to be refunded (RCW 84.55.070). Total from Line G Amount to be Refunded Amount allowable per amResolution/Ordinance 1 Trifal ni �nf r�o.iiA...� L..... -- - -, .,.,,.—y luviaiauve autnor►ry or taxing district as applicable. (RCW 84.52.020 and RCW 84.52.070)..................................................... J. Levy limit from line G on page 1, plus amount refunded or to be refunded (RCW 84.55.070). Line G, Page 1 Amount to be Refunded Total K. Amount of taxes recovered due to a settlement of highly valued disputed property (RCW 84.52.018). Lesser of H, 1, or J Amount Held In Abeyance Total L. Statutory limit from line H on page 1 (dollar amount, not the rate) ..................... M I ­— " ---A � ., .. . ...................................................... N. Levy Corrections Year of Error: ........................ 1. Minus amount over levied (if applicable) ..... 2. Plus amount under levied (if applicable) ................................................. �0.. Total: M +/- N.................................. gular Levy Rate Computation: Lesser of L and 0 divided by the assessed value in line J1 on page 1. = Lesser of L and O + Amount on line J1 on page 1 x $1,000 REV 64 0007e (x) (12/23/09) 0 SIGN M ONLY IF YOU WISH TO MAKE COMMENTS DURING THE PUBLIC HEARING A PUBLIC HEARING regarding property taxes in the proposed 2012 East Wenatchee Budget. PRINT NAME SIGNATURE - ADDRESS October 25, 2011 3 1 4 5 6 4- 9 10 11 12 13 14 15 16 17 18 19 20 21 22 24 25 W/lArn + c��l O'lecL 41 v��l ,A� �ieN�Aj COUNCIL AGENDA BILL # PRESENTER: POSITION: 11-10-03 Devin Poluson City Attorney CITY OF EAST WENATCHEE CITY COUNCIL AGENDA BILL AGENDA ITEM # AGENDA DATE: DEPARTMENT: 4 October 25, 2011 Legal TITLE: An Ordinance of the City of East Wenatchee establishing the normal office hours of City Hall. BACKGROUND/HISTORY: Washington law requires the city to establish hours open to the public for transaction of business by ordinance. The purpose of the proposed ordinance is to authorize the publication of City Hall's office hours in the Municipal Code. EXHIBITS: Ordinance. Recommendation: Elevate to second reading and approve the ordinance. FINANCIAL DATA: Expenditure Required Amount Budgeted Appropriation Required ACTION TAKEN: `^ Motion Made By: A 0 d\ rS U YA Councilmember Bremmer Councilmember Johnson Councilmember McCourt Councilmember Barnhart Passed: �j 1C) Failed: 0 Second By: P)O- Councilmember Raab Councilmember Buckner Councilmember Hendricks Mayor Lacy (in case of tie) Page 1 of 1 9 City of East Wenatchee, Washington Ordinance No. 2011-06 An Ordinance of the City of East Wenatchee establishing the normal office hours of City Hall. 1. Authority. a. RCW 35A.11.020 and RCW 35A.12.190 authorize the East Wenatchee City Council to adopt ordinances of all kinds to regulate its municipal affairs and appropriate to the good government of the City of East Wenatchee. b. RCW 35A.21.070 states, "All code city offices shall be kept open for the transaction of business during such days and hours as the legislative body of such city shall by ordinance prescribe." THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO ORDAIN AS FOLLOWS: Section 1: Purpose. The purpose of this ordinance is to establish the office hours of operation for City Hall. • Section 2: Addition to the East Wenatchee Municipal Code. The City Council adds Chapter 2.02 to the East Wenatchee Municipal Code. Chapter 2.02 of the East Wenatchee Municipal Code shall read as follows: Chapter 2.06 Section 2.06.010 2.06.010 Office hours. Exclusive of holidays, the normal hours of operation of city offices are from 8:00 a.m. through 5:00 p.m., Monday through Friday. The Mayor, however, may alter the hours of operation of city offices on a temporary basis, as he/she deems necessary for the efficient operation of the City. Section 3: Publication. The City Council directs the City Clerk to publish a summary of this Ordinance. The summary shall consist of the title of this Ordinance. Section 4: Effective Date. This Ordinance becomes effective five days after the date its summary is published. City of East Wenatchee Ordinance 2011-06 Ordinance Page 1 of 3 • Passed by the City Council of East Wenatchee, at a regular meeting thereof on this day of , 2011. • CITY OF EAST WENATCHEE, WASHINGTON By Steven C. Lacy, Mayor ATTEST: Dana Barnard, City Clerk Approved as to form only: Devin Poulson, City Attorney Filed with the City Clerk: Passed by the City Council: Published: Effective Date: City of East Wenatchee Ordinance • 2011-06 Ordinance Page 2 of 3 • Summary of Ordinance No. 2011-06 Of the City of East Wenatchee, Washington On the day of 2011, the City Council of the City of East Wenatchee, Washington approved Ordinance No. 2011-06, the main point of which may be summarized by its title as follows: An Ordinance of the City of East Wenatchee establishing the normal office hours of City Hall. Upon request, the City will mail a full text of this Ordinance. Dated this day of , 201 L CITY CLERK, DANA BARNARD • City of East Wenatchee Ordinance • 2011-06 Ordinance Page 3 of 3 • COUNCIL AGENDA BILL* PRESENTER: POSITION: 11-10-04 Devin Poulson City Attorney CITY OF EAST WENATCHEE CITY COUNCIL AGENDA BILL AGENDA ITEM * AGENDA DATE: DEPARTMENT: TITLE: Proposed contract with Wenatchee Valley Animal Control, LLC. October 25, 2011 Legal BACKGROUND/ HISTORY: Currently, the Wenatchee Valley Humane Society charges the City $64,600 per year to provide animal control services. The current contract expires on December 31, 2011. The Humane Society proposes that the annual fee for the new contract increase to $73,472.50. In the alternative, the Humane Society proposes a smaller increase. The Humane Society would be willing to provide service for $66,482.52 per year, if the City is willing to double the amount of its dog licensing fees. The licensing fee for an altered dog would increase from $10 a year to $20 a year. The licensing fee for an unaltered dog would increase from $30 a year to $60 a year. A list of licensing fees charged by other local jurisdictions is attached. By way of further reference, Moses Lake charges $5 for an altered dog and $150 for an unaltered dog. Ellensburg charges $7 for an altered dog and $50 for an unaltered dog. Yakima County charges $15 for an altered dog and $30 for an unaltered dog. Seattle charges $27 for an altered dog and $69 for an unaltered dog The City Attorney would like direction from the City Council on which option it wishes to pursue with the Humane Society. EXHIBITS: List of dog licensing fees charged by other local jurisdictions, October 18, 2011 letter to the City of East Wenatchee, Payroll Time Summary produced by the Humane Society, quarterly reports to the City of East Wenatchee from the Humane Society, and a copy of the current Contract for Services. Recommendation: Discussion FINANCIAL DATA: Expenditure Required Amount Budgeted Appropriation Required ACTION TAKEN: Motion Made By: Councilmember Bremmer Councilmember Johnson Councilmember McCourt Councilmember Barnhart Passed: Failed: Second By: Councilmember Raab Councilmember Buckner Councilmember Hendricks Mayor Lacy (in case of tie) Q� �l "� Pa��J 0� J Pet Licensing Page 1 of 3 q Humane Societv • Animal Control • • Lost Pets • Pet Licensing • Contact • • Pet Licensing • A license is your pet's ticket home! Even though dog or cat licenses are required in the jurisdictions mentioned below, whether they are stay-at-home pets or not, there are benefits for you and your pet. Many stay-at-home pets end up at our Shelter every year due to unusual circumstances. Whether found injured or lost, your pet's license insures that we have all emergency information available to reunite you with your pet. • Licenses for the jurisdictions below may be purchased at the Wenatchee Valley Humane Society during regular business hours Monday, Tuesday, Thursday, Friday 1 lam to 6pm, Saturday and Sunday 1 lam to 3pm located at 1474 S Wenatchee Ave in Wenatchee, WA. If you have questions about licensing your pet email or call (509) 662-9577. License Fees Spayed or Neutered Unaltered Chelan County Animal Control Zone Dog* $10. $30. Wenatchee Dog* Wenatchee Cat* $10.00 $5.00 $30.00 $15.00 East Wenatchee Dog* $10.00 S30.00 Douglas County Animal Control Zone: Dog Dog with Microchip $10.00 $5. $20.00 $10.00 City of Chelan Dog* City of Chelan Cat* City of Chelan Yet Licenses are only sold through the Wenatchee Valley Humane Society. S10.00 $5.00 $30' 00 $15. 00 City of Cashmere Dog* $10.A $M.00 *Jurisdictions offer a 1/2 price discount on all pet licenses purchased by senior or disabled citizens. The Wenatchee Valley Humane Society does not sell pet licenses for the following jurisdictions that require them within city limits: Leavenworth Must be purchased at Leavenworth City Hall (509) 548-5275 Entiat Must be purchased at Entiat City Hall (509) 784-1500 Waterville Must be purchased at Waterville City Hall (509) 745-8871 Rock Island Must be purchased at Rock Island City Hall (509) 884-1261 • To purchase a pet license at the spayed/neutered rate for the first time you will need to have or mail proof of surgery with the license form. • Local City and County ordinances do require that all cats and dogs be vaccinated against rabies. You can assist us with record keeping by providing proof of rabies vaccination when you purchase your pet's license. • Renewals for all pet licenses sold at the Wenatchee Valley Humane Society in all areas, other than Chelan County, are due before February 28th every year to avoid a late fee of $10 in all jurisdictions, with the exception of Douglas County Animal Control Zone with a $5 fee. • Renewals for pet licenses in Chelan County only are due before May 14th every year to avoid a $10 late fee. • If you received a renewal notice you may purchase it through the mail or over the phone with appropriate fees. Please note any corrections if needed. • If you lose your pet license during the current license year, we will reissue a tag at no charge for all licenses sold at the Wenatchee Valley Humane Society. http://wenatcheehumane.org/animalcontrol/index.php?option=com_content&view=article... 10/ 18/2011 ovncER 3� n- City of East Wenatchee, WA • Animal Control Services Wenatchee Valley Animal Control .,L co�P October 18, 2011 Contract Proposal for City of East Wenatchee. 3 year term Wenatchee Valley Animal Control relies on combined contracts for 10 jurisdictions in Chelan and Douglas County. This provides the necessary patrol strength needed to fulfill Animal Control obligations. If any jurisdiction chooses not to renew their respective contract, the proposed rate will increase for the remaining jurisdictions. The City of East Wenatchee represents 11.2% of Animal Control services for the 10 jurisdictions currently served. Administrative costs for Animal Control are shared expenses with Wenatchee Valley Humane Society (35%), Club Pet (30%). Animal Control portion is 35% Same contract as 2009-2011 with the following proposed changes: Page 1, line 5; Remove Wenatchee Valley Humane Society and replace with • Wenatchee Valley Animal Control, LLC, a not for profit subsidiary entity of the Humane Society. All applicable pages: Replace all references to HUMANE with WVAC (Wenatchee Valley Animal Control) Page 1, line 8: The terms of this agreement shall be from the 1" day of January, 2012 until the 315` day of December, 2013. 1 da �tr 4�5 k W!i Page 1, line 18: (b) a minimum of four (4) hours per k, to be set as a regular schedule by Wenatchee Valley Animal Control, LLC, legal holidays.... (Note: prior contract stated that HUMANE was closed on Sundays. WVAC is now open on Sundays and closed on Wednesdays). This schedule allows citizens more access over weekends. Page 3, line 22 Option l: Total sum of $73,472.52 Option 2: Raise licensing fees (see below) and pay Total sum of $66,482.52 2011 license fees collected for City of East Wenatchee total $13, 980. This income is based on citizens complying with ordinances and the number of dogs in the jurisdiction. The proposed amount in option 2 is an estimate of license fees collected, which a risk is assumed by WVAC. Proposed License Fee changes: Altered Dog $20.00 (currently $10.00) Unaltered dog $60.00 (currently $30.00) 0 Financial variance's effectine operatinc bucket for 10 Jurisdictions Income 2011* 2010 Contracts $544,872 $549,263 Boarding Fees $ 13,878 $ 14,510 Pet Licenses $ 73,270 $ 81,740 Vaccinations $ 5,330 $ 5,480 Pet Redemption Fees $ 25,096 $ 23,731 Senior discounts <$ 6,800> <$ 4,655> $655,646 $670,069 Income decreased <$14,428> Expenses 2011* 2010 Fuel $ 22,500 $ 20,281 Vehicle Expenses $ 10,165 $ 8,031 Insurance Premiums (will increase in 2012) $ 12,500 $ 11,264 Compensation $ 415,461 $388,598 L&I $ 19,024 $ 12,273 Building Maintenance $ 10,246 $ 8,838 Euthanasia Expense $ 4,326 $ 583 Disposal Expense $ 3,567 $ 0 $497,789 $449,868 Expenses increased $47,921 • *2011 expenses based on actual numbers for Q1, Q2 and Q3.YTD plus Q4 estimate. Chances to Budeet for 2012 - 1014: Reductions: Reduction in staff <$33,000> <$33.000> Reduction in services to some jurisdictions < TBD> Increases Employee compensation $10,000 L&I $ 6,000 Truck 4x4 with canopy and equipment (per year) $40,000 Computer equipment 2,500 $58,500$58,500 Total $87,849 East Wenatchee represents 11.2% of 10 jurisdictions currently served 11.2% of $87,849 = $ 9,839 0 9:20 AM Wenatchee Valley Humane Society 10/18/11 payroll Time Summary All January through September 2011 0 Officer Hours A -Chelan County Auditor Office B-City of Wenatchee C-City of Cashmere D-City of Leavenworth E-City of East Wenatchee F-Douglas County Treasurer H-City of Entiat J-Town of Waterville K-City of Rock Island L-City of Chelan Total No item assigned TOTAL • • Jan - Sep 11 2,350.50 5,315.75 249.75 305.92 1,439.85 11.20% 1,569.49 96.53 197.03 199.55 1,087.48 12,811.85 12,811.85 Page 1 of 1 CONTRACT FOR SERVICES 2 3 THIS AGREEMENT, made and entered into this 4eday of , 4 2008 between the CITY OF EAST WENATCHEE, a municipal corporation, organized under 5 the laws of the State of Washington, hereinafter called the "CITY" and the Wenatchee 6 Valley Humane Society, a non-profit corporation existing under the laws of the State of 7 Washington, hereinafter called "HUMANE" agreed as follows: 8 1. The term of this agreement shall be from the 1 st day of January 2009 until the 9 31st day of December 2011 or until terminated as provided herein. 10 2. Humane, in consideration of the City financial support, which shall be delineated 11 hereinafter, agrees to provide the following: . 12 (a) To furnish and maintain the present animal shelter existing at 1474 S. 13 Wenatchee Ave. Wenatchee, and all necessary equipment for handling stray animals, 14 impounded animals, and animals received by Humane from citizens of the City of East 15 Wenatchee. These facilities shall include all kennels and facilities for the humane disposal 16 of sick and injured animals. 17 (b) To keep the Humane shelter open for the purpose of receiving animals is and allowing animals to be redeemed by citizens for a minimum of four (4) hours each day, i9 to be hours which are convenient to the citizens of the City of East Wenatchee, except 20 Sundays and legal holidays, and four additional days for training and meetings for shelter 21 staff. 22 (c) To maintain twenty-four (24) hour phone service for the purpose of 23 receiving complaints from City of East Wenatchee. 24 (d) To enforce all state laws pertaining to the control of animals, prohibiting 0 I cruelty to animals and all city ordinances pertaining to the control and licensing of animals, 2 the disposal of animals, and any and all other regulations relative to animals within the City 3 of East Wenatchee, except ordinances relating to barking dogs. 4 (e) To employ a person or persons who shall enforce the laws and 5 regulations as specified in .subparagraph (d), by investigating complaints, impounding 6 animals, securing evidence of violations of city ordinances or state laws, and furnishing 7 reports of said violations to the appropriate city officials and also appearing in court in the 8 case of prosecution of any of these violations. The person or persons so employed to 9 perform its obligations under this agreement shall be employees of Humane and not to employees of the City. In addition to maintaining the phone service as agreed to in 11 paragraph 2 (c), a person shall be on call to respond to emergency situations and to • 12 dispose of injured or dead animals, which are, located in the City limits. The City and 13 Humane shall mutually develop procedures for handling emergency calls and responding to 14 complaints within the limitations of the Humane's personnel in order to provide the service 15 as specified herein. 16 (f) Humane shall issue dog licenses, shall collect dog fees throughout the 17 City, and shall, upon request furnish all license tags and record books used in said 18 licensing. 19 (g) To maintain complete records of licenses issued, fees collected, animals 20 received, animals disposed of, complaints received and investigations conducted and shall 21 make such records available for the City's inspection at all reasonable times at the place of 22 business of Humane. Humane shall furnish quarterly reports of their activities to the City of 23 East Wenatchee Police Department. 24 is (h) To furnish all equipment and supplies used in performing Humane's 2 r: 1 obligations arising from this agreement, except equipment and supplies which the City shall 2 furnish from time to time at their own volition. 3 (1) To procure and maintain public liability insurance, applicable to activities 4 performed under the terms of this agreement, and submit to the City a certificate of 5 insurance evidencing commercial general liability insurance of one million dollars combined 6 single limit per occurrence naming the City as an additional insured. The insurance shall 7 not be canceled, altered, or amended without first giving the City at least ten (10) days 8 written notice. 9 3. The City hereby agrees as follows: 10 (a) To permit Humane as partial compensation for the services as specified 1 I herein; to retain all impounding fees collected by Humane. • 12 (b) To pay Humane from the City's funds such sum as agreed, as stated 13 herein. 14 (c) To provide, at the discretion of the City of East Wenatchee Police Chief, 15 commission cards to employees of Humane so authorizing that employee to act for the City 16 to enforce the city laws pertaining to animals. The City shall further cooperate with Humane 17 to see that each employee who is employed to enforce any obligations assumed hereunder 18 shall have the authority to act on behalf of the City to issue citations for violations of animal 19 ordinances. 20 (d) To consult with Humane and its employees and to educate Humane and 21 its employees of the city ordinances. 22 4. The City agrees to pay the Society the total sum of $63,633.52 for services 23 rendered under this Agreement in 2009. The annual fee paid to the Society in 2010 and • 24 2011 shall be adjusted each year by the same percent increase as the United States 3 I Department of Labor, Bureau of Labor Statistics, Consumer Price Index Pacific Cities and 2 the U.S. City Average, July to July, All Urban Consumers (CPI-U) for West B/C. If figures 3 for such Index are not available for the first and last months of such twelve (12) month 4 period, the closest months for such figures which are available prior to the beginning and 5 ending of each such period shall be used. If the Index remains unchanged or decreases, 6 the annual payment for the previous year will continue for the following one (1) year period. 7 Said annual fees paid by the City shall be made in equal monthly installments, made on or 8 before the 10'h day of the month. In addition thereto, Humane shall receive one hundred 9 percent (100%) of all revenues from licenses for animals licensed within the City of East 10 Wenatchee. 11 5. In the event the City acquires additional area it is understood that this contract • 12 may be renegotiated for a different amount, prior to the end of the year. This agreement 13 may be terminated by either party by directing written notice to the other party at least 14 ninety (90) days prior to the intended termination date. 15 Assignment. Society may form a non-profit subsidiary corporation for the purposes of 16 administering the animal control and law enforcement functions currently performed by 17 Society, which functions include the duties required of Society under the terms of this 18 Agreement. The City hereby consents to Society's assignment of this Agreement to 19 Society's non-profit corporation described herein. 20 21 22 23 24 4 • • is 1 2 IN WITNESS WHEREOF, the parties hereto have affixed their signatures and the day and 3 year above written. 4 WENATCHEE VALLEY HUMANE SOCIETY *Steven EE 6 Brian P. Metcalf, Executive Director 6 7 ATTEST: 8 &Jlnk Aa� 9 Dana Barnard, City Clerk 10 11 5 • W J J W W H Q Z W HUMANE society Animal Control Hours January 162.75 February 142.75 March 139 Total 444.50 City of East Wenatchee 1s' Quarter 2011 Number of investigated incidents January 108 February 66 March 110 Total 284 Investigations of Interest Citations Issued 3 Dangerous Dogs 0 Potentially Dangerous Dogs 0 Animal Bites 4 Number of Animals Received Stray Dogs 43 Stray Cats 23 Stray Others 4 Owned Dogs 22 Owned Cats 14 Owned Others 4 Total 65 Total 37 Total 8 9 - I PO Box 55, 1474 So. Wenatchee Ave. Wenatchee, WA 98807-0055 Phone - 509.662.9577 Fax - 509.665.7612 wvhs@wenatcheehumane.org www.wenatcheehumane.org W J J • W W V Q Z W HUMANE society 0- Animal Control Hours April 180.5 May 164.5 June 154.75 Total 499.75 City of East Wenatchee 2nd Quarter 2011 Number of investigated incidents Investigations of Interest April 68 Citations Issued 8 May 117 Dangerous Dogs 0 June 82 Potentially Dangerous Dogs 1 Total 267 Animal Bites 3 Number of Animals Received Stray Dogs 31 Stray Cats 63 Stray Others 7 Owned Dogs 27 Owned Cats 19 Owned Others 2 Total 58 Total 82 Total 9 0 PO Box 55, 1474 So. Wenatchee Ave. Wenatchee, WA 98807-0055 Phone - 509.662.9577 Fax - 509.665.7612 wvhsCwenatcheehumane.org www.wenatcheehumane.org 0 W W S U Q Z W HUMANE society Animal Control Hours July 154.75 August 176.5 September 156 Total 487.25 City of East Wenatchee 3rd Quarter 2011 Number of investigated incidents Investigations of Interest July 117 Citations Issued 18 August 97 Dangerous Dogs 0 September 91 Potentially Dangerous Dogs 0 Total 305 Animal Bites 6 Number of Animals Received Stray Dogs 48 Stray Cats 76 Stray Others 13 Owned Dogs 19 Owned Cats 23 Owned Others 2 Total 67 Total 99 Total 15 PO Box 55,1474 So. Wenatchee Ave. Wenatchee, WA 98807-0055 Phone - 509.662.9577 Fax - 509.665.7612 wvhs@wenatcheehumane.org www.wenatcheehumane.org SU b mi - &4 bV1. Wayne, far nh(,Lr+- 0 RIVERCOM 911 Administrative Board Meeting Wenatchee City Council Chambers 129 South Chelan Avenue, Wenatchee, WA 98801 Meeting Minutes Wednesday, September 14, 2011 DRAFT Administrative Board Members Present: Keith Goehner, Commissioner, Chelan County (Chairman) Dale Snyder, Commissioner, Douglas County (Vice -Chairman) Dennis Johnson, Mayor, City of Wenatchee Wayne Barnhart, Councilmember, City of East Wenatchee -ABSENT Mike Dingle, Operations Representative, DCSO EMD Ex-Officio Members Present: Tom Robbins, Chief, Wenatchee Police Department Keith Vradenberg, Mayor, City of Entiot Brian Burnett, Sheriff, Chelan County Sheriff's Office RiverCom Personnel Present: Criselia Grupp, Administrative Services Manager Jackie Jones, Operations Manager Jerry Corder, IT Manager Staci Engler, Confidential Administrative Assistant Others/Audience Present: Jim Brown, Support Services Manager, Wenatchee Police Department Doug Hall, Day Wireless Systems Rob Thomas, Day Wireless Systems CALL TO ORDER: Chairman Goehner called the meeting to order at 9:00 AM. Board Member Dingle led the pledge of allegiance. WELCOME AND INTRODUCTIONS: Chairman Goehner welcomed meeting attendees. Attendees introduced themselves. It was noted that Director Tirapelle was attending State E911 Office meetings at Camp Murray, WA and could not be present at today's Board meeting. APPROVAL OF AGENDA: The meeting agenda was accepted as presented. RiverCom 911: Administrative Board Meeting — September 14, 2011, Page 1 • APPROVAL OF MEETING MINUTES AND VOUCHERS: A MOTION was made by Board Member Dingle to approve the August 10, 2011 Administrative Board Meeting minutes as written, the August payroll and benefit expenditures, and expense vouchers for payment on September 14, 2011 in the amount of $267,344.63. Board Member Johnson seconded the motion. The motion passed unanimously. BOARD CHAIRMAN'S REPORT: Chairman Goehner reported on the visit to Spillman Technologies in Salt Lake City, Utah on August 17, 2011. Keith Goehner, RiverCom Board Chairman; Millie Tirapelle, RiverCom Director; Phil Stanley, Director of the Chelan County Regional Jail; and Juan Sanchez, IT Director for Douglas County met with the Spillman corporate management team to discuss local requirements and expectations. ADMINISTRATIVE SERVICES MANAGER REPORT: Administrative Services Manager Grupp provided and reviewed the Financial Reports and Budget Summary for the month ending August 31, 2011. 2011 YTD Expenditures: As of August 31, 2011, actual expenditures have been recorded as follows: Dollar Amount % of Budget Maintenance and Operations Account $ 2,124,266 58.47% Capital Projects Account $ 13,578 61.72% Equipment Replacement Account $ 1,770 12.64% Communications Tax Account $ 1,056,053 42.91% Tota I: $ 3,195,667 52.13% * Payroll and Personnel Benefits posted for the month of August was $221,641.95. 2011 YTD Revenue: As of August 31, 2011, actual revenue received has been recorded as follows: Outside Revenue and Grants Local E911 Excise Tax Agency Assessments Communications Tax Revenue Site Leases Outside Revenue and Grants (Capital) • Tota I: Dollar Amount % of Budget $ 271,773 83.88% $ 585,649 79.01% $ 1,607,089 67.73% $ 1,640,611 66.67% $ 7,260 90.75% $ 2,959 13.45% $ 4,11S,340 69.34% RiverCom 911: Administrative Board Meeting — September 14, 2011, Page 2 September 2011 Summary Expenses • September 14 Expense Vouchers: Maintenance and Operations Account $ 33,321.43 Capital Account $ -0- User Equipment Replacement Account $ -0- General Communications Tax Account $ 2,828.51 Communications Tax Capital Projects Account $ 231,194.69 Total Vouchers: $ 267,344.63 Expense payments include final payment to Motorola Solutions, Inc. to complete Fire Grant Simulcast project. Keystone Mountain Solar Panel Upgrade and Grounding Bids RiverCom conducted two (2) bid openings on Monday, September 12, 2011 for site work at Keystone Mountain: 1) solar panel installation and power upgrades, and 2) grounding. Commissioner Goehner opened and read the bids as follows: 1.) We received one bid from Day Wireless Systems for a solar panel upgrade and installation at the Keystone Mountain radio site in the amount of $9,864.29, not including tax. 2.) We received one bid from Day Wireless Systems for grounding at the Keystone • Mountain radio site in the amount of $46,308.57, not including tax. IT Manager Corder said that he thought the prices were fair considering the scope of the project and difficult terrain at the site. He recommended acceptance of the bid. Administrative Services Manager Grupp wanted to note that although the bid price appeared to be fair and that Day Wireless Systems was the only bidder, there were some items required in the bid specifications that were not provided in the bid from Day Wireless. A review of those items and a discussion took place including the timing of the project. It is expected that any work will be completed before the on -set of winter conditions. A MOTION was made by Board Member Snyder to award both bids from Day Wireless Systems as the lowest, responsible bidder. Board Memberlohnson seconded the motion with an amendment to add that the award is contingent upon an approved installation and completion date, confirmation of appropriate authorizations and permits in place, appropriate authoritative signatures, and Board authorization for Director Tirapelle and IT Manager Corder to negotiate and secure final details of the project. The motion passed unanimously. 2012 Pre -Budget Review Meeting The Budget Review Committee met on August 22 to review the Preliminary 2012 Annual Budget. Committee members are Karen Goodwin, Chief Accountant for Douglas County; Roxanne Giffin, Chief Civil Deputy for Chelan County; Jim Brown, Support and Technical Services RiverCom 911: Administrative Board Meeting — September 14, 2011, Page 3 Manager for Wenatchee Police Department; and Phil Mosher, Fire Chief for Chelan County Fire District #6. Both Roxanne Giffin and Phil Mosher were unable to attend the meeting. • Speaking for the Review Committee, Jim Brown stated that the Committee recommends the 2012 Annual Budget as presented to the Board. Preliminary 2012 Annual Budget Administrative Services Manager Grupp provided an overview of the 2012 Annual Budget and the cost of user agency annual assessments for the year 2012. The complete Preliminary 2012 Annual Budget was provided to the Board for further review. The 2012 Annual Budget is expected to be finalized at the October 12, 2011 RiverCom Administrative Board meeting. A short discussion took place about the future costs of replacing equipment specifically funded by user agencies. The Board decided to not add new contributions for replacing equipment at this point. Staffing Report • Conditional Offers of Employment have been extended to four (4) candidates. The candidates are currently under -going pre -employment testing. It is possible that in- house training academy will start in mid -November. • • Interviews for the position of Information Systems Technician were conducted on September 8. One candidate is under consideration and may be invited to participate in a second interview. Modification of Radio Systems Positions Although we have interviewed three (3) candidates for the position of Radio Systems Engineer, Director Tirapelle is reconsidering the fundamental functions of the position and the future needs of RiverCom. Director Tirapelle is recommending that the Board consider combining certain functions of both the Information Systems Technician and the Radio Systems Engineer positions to create just one (1) position for a Radio Systems Manager. Essentially, the objective would be to hire a Radio Systems Manager and contract out external engineering services on an as -needed basis. Speaking for the RiverCom Operations Group, Board Member Dingle noted that the Group collectively supported Director Tirapelle's recommendation and proposal to hire a Radio Systems Manager and believed that it would better support ongoing and long-term needs of various users. Further discussion took place. The Board requested additional and more detailed information, including a cost difference analysis for further consideration of Director Tirapelle's recommendation. Shift Supervisor Sick Leave Cash -Out RiverCom's current Administrative Policy allows for the cash -out of 25% of an employee's sick leave hours upon retirement. RiverCom Guild members currently receive a 25% cash -out of sick leave hours upon separation from employment in gaodstanding. Although not covered under RiverCom 911: Administrative Board Meeting — September 14, 2011, Page 4 the RiverCom Guild Labor -Management Agreement, the Board was asked if a Shift Supervisor could also receive the 25% sick leave cash -out upon a separation from employment primarily • since the expectation and conditions of work are similar to employees working under the Guild contract. A discussion took place. A MOTION was made by Board Member Johnson to compensate Monica Miller for twenty-five percent (25%) of her accrued sick leave hours at the time she terminated employment with RiverCom, with the notation that this action does not set precedence, and with the expectation that a policy will be established to address sick leave cash -outs for Guild members who move into Shift Supervisor positions. Board member Snyder seconded the motion. After further discussion took place, the motion did not pass. DIRECTOR'S REPORT: On behalf of Director Tirapelle, Operations Manager Jones reported on the following items: • Completion of US Department of Homeland Securitv Assistance to Firefighters Grant The new system fire simulcast system cut -over took place on August 29. The grant is now completed and will be closed out by the end of this month. Phase I of the two - county radio system upgrade project is operational. Phase 2 has been substantially completed, pending the law enforcement field radio cut -over scheduled for next year. Phase 3 will consist of an engineering study and the sequential roll -out of the complete radio network upgrade. • • NG911 Program Status The NG911 Committee is preparing a report outlining the two (2) options for funding of the state-wide Next Generation 911 (NG911) system. The report will be forwarded to the Adjutant General for review who will then make a recommendation to the Governor. Each option will have a different long-term impact on RiverCom. RiverCom would prefer a county HUB solution to NG911, along with thirty (30) other Public Safety Answering Points (PSAP). Alternatively, sixteen (16) PSAP's and Washington State Patrol would prefer a third party hosted solution. WA Department of Homeland Security E911 Section Manager Robert Ezelle is scheduled to attend the October 12, 2011 RiverCom Administrative Board Meeting. • Spillman Technologies • IT Manager Corder successfully upgraded the core IBM-AIX Micro -Code on September 7 with the anticipation that the upgrade will resolve recent C-tree server crashes. • RiverCom recently purchased the ESRi Version 10 GIS Geo-Syntrex Program from Spillman Technologies. On the first day of on -site training, it was discovered • that at least one (1) module of the program was a 9.3 Version and was RiverCom 911: Administrative Board Meeting —September 14, 2011, Page 5 incompatible with our system. This caused a delay in set-up and training time. Spillman is working on the issue. • • Field users are preparing for an upgrade to the Spillman mobile product scheduled for October. One feature of the upgrade is the ability to partition Law and Fire/EMS. In January 2012, RiverCom intends to purchase and install HipLink, a Spillman CAD -integrated third -party paging system, as a means to add text paging for back-up to our Fire paging system. Corey Roberts and Josh Tukuafu from Spillman will be on -site for the October Spillman Administrators Group Meeting (SAM). High Speed Fiber Connection Fred Hart and Dale Cantrell have made significant progress on the high-speed fiber connection project. A high-speed fiber connection is expected to be installed between the jail and RiverCom CAD by the first part of November. Intrado/Motorola/Frontier Console Volume Issues October 25 technicians from Positron, Frontier, Day Wireless Systems, and Motorola will all be on -site to work on a problem with telephone volume levels. is RIVERCOM 911 OPERATIONS GROUP REPORT: • Board Member Dingle emphasized the smooth cut -over for the new simulcast system; the only exception being a few field issues and trouble spots. GOOD OF THE ORDER: The Board expressed their appreciation for the personnel that were directly involved in planning and conducting the simulcast cut -over: Operations Manager Jackie Jones, Shift Supervisor Misty Viebrock, Shift Supervisor Jeremiah Jones, and Emergency Services Dispatcher Jessica Fauconnier. It was specifically noted that Shift Supervisor Viebrock went "above and beyond" and did an exceptional job of planning for and executing response plan changes and training sequences for the transition. Board Member Dingle explained that the Douglas County car -to -car frequency needs to be re -coordinated. The Board thanked Administrative Assistant Kay McKellar for serving the larger public safety community for more than 25 years. Operations Manager Jones highlighted a "thank -you" received from Chelan Fire & Rescue Chief Tim Lemon for a recent fire response and a quick dispatch turnaround time performed by RiverCom Emergency Services Dispatchers. • ADJOURNMENT: With no further business, the regular meeting of the Board was adjourned at 11:25 AM. RiverCom 911: Administrative Board Meeting —September 14, 2011, Page 6 Minutes Respectfully Submitted, is Staci L. Engler Confidential Administrative Assistant RiverCom 911 ATTEST: Absent Mildred Tirapelle, Secretary to the Board Date By: Criselia Grupp, Administrative Services Manager RiverCom 911 Administrative Board Members: • Chairman Keith Goehner, Commissioner, Chelan County Vice -Chairman Dale Snyder, Commissioner, Douglas County Dennis Johnson, Mayor, City of Wenatchee Wayne Barnhart, Council Member, City of East Wenatchee Mike Dingle, Douglas County Sheriff's Office, RiverCom 911 Operations Group RiverCom 911: Administrative Board Meeting —September 14, 2011, Page 7 Su brni f&,4 by,, 34et)e- )-Ac� Minutes Board of Health Meeting Chelan -Douglas Health District September 19, 2011 Keith Goehner, Chair, called the meeting to order at 4:00 p.m. The Chair, Ken Stanton, Russ Clark, Peter DeVries, Doug England, Steve Lacy and Steve Jenkins provided a quorum. Karen Rutherford, Wenatchee City Council, did not attend. Consent Agenda Peter DeVries, Leavenworth City Council, made a motion to approve the consent agenda that included the August 15, 2011 Board of Health meeting minutes, August Payroll in the amount of $147,364.42, August Benefits in the amount of $40,798.89, approval of Voucher No. 20110438 through 20110505 in the amount of $77,267.14, as well as the Consolidated Contract Amendment #32, ABCD Local Activities contract, and Medicaid Administrative Match contract. Doug England, Chelan County Commissioner, seconded the motion and it carried unanimously. Program Update . Bev Neher, Nursing Director, gave a brief review of the Personal Health portion of the 2010 Annual Report to the Board. Board Discussion Today, each of the Board members received a certified letter from Larry Reznicek, 2417 Lester Road, Wenatchee, requesting leniency in the amount of time he is allowed to complete cleanup at his property due to his health issues. Mr. Reznicek was assisted with cleanup at his property back in 2009 and now it is in need of cleanup again. The Health District is preparing to request a court order to get access to the property to assess and correct the situation. His neighbors are complaining about the stench coming from his property. Barry Kling, Administrator and Environmental Health Director, will attempt to speak with Mr. Reznicek to explain again that the Health District staff need his permission to go on his property. The Administrator reported that the legal expenses for this issue is likely to exceed $3,000. He requested authorization for further legal expenses anticipated. Russ Clark, Mayor, City of Rock Island, made a motion to authorize the Health District to spend up to $5,000 total for the legal fees accrued on this issue. Ken Stanton seconded the motion and it carried unanimously. Public Comment None 0 New Business Steve Lacy, Mayor, City of East Wenatchee, made a motion to approve Resolution 2011- • Board of Health Meeting Minutes &ptember 19, 2011 Page 2 of 2 001 to declare the Wolf x-ray view box as surplus property for disposal or donation to another medical facility. Ken Stanton, Douglas County Commissioner, seconded the motion and it carried unanimously. Diane Forhan, Associate Administrator, Support Services, presented the 2012 preliminary budget for review. Next month the Board members will be requested to give their comments and questions regarding the budget. It will be all but finalized in November and the Board will vote on the budget in December. None Unfinished Business Reports Bev Neher, Nursing Director, distributed and briefly reviewed a TB activity report completed by Chris Jeffris, TB Program Coordinator. The Nursing Director reported that Heidi Collins, PHN, has spent this month working with Mary Small to develop a new referral form. Since CDHD stopped the other PHN home visiting programs, referrals have been down in the CSHCN (Children with Special Health Care Needs) program so Heidi is re-establishing contact with area providers to remind them of the CSHCN • program. She has already met with several providers and has 5 meetings scheduled in September. 0 Letters have been sent to school nurses regarding immunization clinics this fall at Bridgeport, Manson, Mansfield, Orondo, and Entiat. They will contact Cari Hammond, Immunization Coordinator, if there is a need for a clinic. Mary Small, Associate Administrator, Community Health and Preparedness, was off ill today. Barry Kling, Administrator/Environmental Health Director, reported that the food program has nearly eliminated its recent backlog During the coming winter an updated Policy and Procedure document will be developed, including an enforcement flow chart similar in concept to the one developed for the food program. As the new Environmental Health Director, Barry Kling will attend the DOH training program for new food inspectors in late October. He is also participating in the statewide EH Director's Conference in Leavenworth in early October. And he continues to shadow a different EH staff member out in the field weekly. Adiournment The Chair adjourned the meeting at 4:57 p.m. Keith Goehner, Chair I