HomeMy WebLinkAbout10/25/2011 - City Council - City Council Meeting Agenda Packet•
•
CITY OF EAST WENATCHEE
REGULAR COUNCIL MEETING AGENDA
OCTOBER 25, 20116:30 P.M.
ROLL CALL
PLEDGE OF ALLEGIANCE
PROCLAMATION
PUBLIC COMMENTS
BUDGET ISSUES
Nick Gerde, Finance Director — Budget Committee Report, Preliminary Budget Report.
MAYOR'S REPORT
CONSENT CALENDAR
1. Consideration of Minutes — Regular Session, October 11, 2011
2. Consideration of Payables and Payroll
PUBLIC HEARING
3. 11-10-02 A public hearing regarding property taxes in the proposed 2012 East Wenatchee Budget.
(Nick Gerde, Finance Director)
ORDINANCES
4. 11-10-03 First reading of an Ordinance of the City of East Wenatchee establishing the normal office hours of
City Hall. (Devin Poulson, City Attorney)
DISCUSSION
5. 11-10-04 A discussion regarding a proposed contract with Wenatchee Valley Animal Control, LLC.
(Devin Poulson, City Attorney)
COUNCIL REPORTS
ADJOURNMENT
/n compliance frith the Americans Kith Disabilities Act, ifyou need special assistance to participate in this meeting, please
contact the City Clerk at 509-884-9515. Noli(ication 48 hours prior to the meeting 141111 enable the City to make reasonable
arrangements to ensure accessibility to this tneeting
Page 1 of 1
• CITY OF EAST WENATCHEE, WASHINGTON
REGULAR SESSION OF THE CITY COUNCIL CONVENED
MAYOR STEVEN C. LACY, PRESIDING
OCTOBER 11, 2011
6:30 P.M.
ROLL CALL
Mayor Steven C. Lacy
Councilmember George Buckner
Councilmember Harry Raab
Councilmember Dave Bremmer
Councilmember Chuck Johnson — Arrived at 6:35 p.m.
Councilmember Wayne Barnhart
Councilmember Sandra McCourt - Excused
Councilmember Dennis Hendricks
EMPLOYEES IN ATTENDANCE
City Attorney Devin Poulson
City Clerk Dana Barnard
Police Chief Randy Harrison
Community Development Director Lori Barnett
• City Treasurer/Finance Director Nick Gerde
Associate Engineer Brandon Mauseth
Executive Secretary Teresa Allen
Clerical Assistant Shawn Murison
Assistant Court Administrator Mary Beth Holzerland
PLEDGE OF ALLEGIANCE
PUBLIC COMMENTS
Tim Detering, 814 1 la' NE, East Wenatchee, expressed the importance of having a coordinator for East
Wenatchee sponsored events and asked Council to consider this when making any cuts to the 2012
budget.
AWARDS
Mayor Lacy presented Taide Gonzales with a Good Samaritan award for her finding and turning in
$38,000 in cash and checks while working at Goodwill Industries in East Wenatchee. He added these
kinds of acts in our community deserve to be recognized.
DEPARTMENT REPORT
Finance Director Nick Gerde reviewed the Financial Report which included a brief narrative of the
September financial results for 2011; financial schedule of revenues, expenses and changes for the first
nine months of 2011 and for the month of September 2011; Cash flow schedules for the first nine months
• of 2011, with actual results in comparison to budget, and in comparison to the same period in 2010; and
monthly revenue and expenditure report for September 2011, including actual to budget expenditures by
line item. He added budget amendments will be done if they are necessary.
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CITY OF EAST WENATCHEE COUNCIL MINUTES OCTOBER 11, 2011
• ACTION ITEMS
4. 11-10-01 Addendum to Agreement between Okanogan County, Washington, for the
housing of inmates in the Okanogan County Jail.
Presented by Devin Poulson, City Attorney.
Council Action: A motion was made by Councilmember Hendricks, second by
Councilmember Johnson, authorizing the Mayor to sign the addendum. The
motion carried, 6-0.
COUNCIL REPORTS
Councilmember Barnhart said there has not been a representative at the RiverCom Board meetings. He
asked Councilmember Bremmer to attend the RiverCom meetings until the end of December.
Councilmember Bremmer agreed to attend the meetings.
Councilmember Buckner said he will be attending the North Central Washington Development District
Membership meeting as well as the North Central Washington Resource Conservation & Development
(RC&D) meeting tomorrow in Chelan. He added there will be strategy session at the RC&D meeting due
to its lack of funding.
Councilmember Johnson said the Wenatchee Valley Visitor's Bureau (WVVB) has reviewed a draft of
. the proposed contract for services with the City of Wenatchee and he has forwarded copies to Dawn
Collings, and Mayor Lacy for their review as the extension of the City's contract with the WVVB will
expire on December 31, 2011.
The followinLy reports/minutes were submitted in writint prior to the City Council meetinLF.
Mayor Lacy — Minutes from the Wenatchee Valley Transportation Council meeting held on
September 8, 2011.
Councilmember McCourt — Minutes from the Chelan -Douglas Regional Support Network
Governing Board meeting held on September 12, 2011, and the Advisory Board meeting held on
September 26, 2011.
Councilmember Buckner — North Central Washington Economic Development District
Membership meeting held on September 14, 2011, and the North Central Washington Resource
Conservation & Development meeting held on September 14, 2011.
ADJOURNMENT 7:10 PM
Dana Barnard
City Clerk
•
CITY OF EAST WENATCHEE
CHECK REGISTER
2011 PAYABLES
25-Oct-11
1ECK NUMBERS: 34140-34186
OIDED CHECKS: none
DEPARTMENT/FUND
ACCOUNT NUMBER
AMOUNT
0.00
140.85
24.61
176.43
902.59
964.05
647.85
Current Expense Fund:
001 000 000
001 000 001
001 000 110
001 000 120
001 000 140
001 000 141
General Government Department
Legislative Department
Municipal Court Department
City Clerk Department
Internal Services Department
Finance Department
001 000 142
001 000 145
413.34
Legal Services
001 000 151
10.32
001 000 160
-
Central Services Department
001 000 180
5,457.57
Police Department
001 000 210
8,464.51
Detention (Jail Services)
001 000 230
12,568.50
001 000 250
-
Engineering Services
001 000 315
731.84
Planning Department
001 000 580
1,000.00
Code Compliance Department
001 000 590
49.41
Agency Disbursements
001 001 000
27,874.59
Current Expense Fund Total
59,426.46
treet Fund.
NPDES
050 000 312-050 000 313
13550.11
Street Maintenance
101 000 420
7,851.77
Street Administration
101 000 430
2,525.23
Street Construction
101 000 950
-
Street Fund Total
23,927.11
Other Funds:
Fund Comm Devel Grants Fund
102 000 000
0.00
Library Fund
112 000 000
446.89
Hotel/Motel Tax Fund
113 000 000
-
Drug Fund
114 000 000
-
East Wenatchee Events Board
117 000 000
3,236.46
Street Improvement Fund
301-000-000
-
Capital Improvement Fund
314-000-000
7,401.61
Other Funds Total
11,084.96
Grand Total All Funds
94,438.53
0
0 1 Fund Transaction Summary
I
Invoice
Fiscals: 2011 - October - 2nd pay October
001-000-001
Sub -Department
$140.85
001-000-110
Sub -Department
$24.61
001-000-120
Sub -Department
$176.43
001-000-140
Sub -Department
$902.59
001-000-141
Sub -Department
$964.05
001-000-142
Sub -Department
$647.85
001-000-145
Sub -Department
$413.34
001-000-151
Sub -Department
$10.32
001-000-180
Sub -Department
$5,457.57
001-000-210
Sub -Department
$8,464.51
001-000-230
Sub -Department
$12,568.50
001-000-315
Sub -Department
$731.84
001-000-580
Sub -Department
$1,000.00
001-000-590
Sub -Department
$49.41
001-001-000
Department
$27,874.59
050-000-310
Sub -Department
$31.08
050-000-312
Sub -Department
$2,371.14
050-000-313
Sub -Department
$11,147.89
101-000-420
Sub -Department
$7,851.77
101-000-430
• 112-000-000
Sub -Department
Library Fund
$2,525.23
$446.89
117-000-100
Sub -Department
$62.64
117-000-400
Sub -Department
$3,173.82
314-000-000
Capital Improvement Fund
$7,401.61
Count: 24
$94,438.53
. Execution Time: 8 second(s) Printed by EASTWENATCHEE\tallen on Page 1 of 1
East Wenatchee - Fund Transaction Summary
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9
CITY OF EAST WENATCHEE
NICK A. GERDE, FINANCE DIRECTOR
271 9"' STREET NE • EASC WENATCHEE, WA 98802
PHONE (509) 886-4507 • FAX (509) 886-6109
October 25, 2011
Mayor and City Council
Subject: Budget Committee Report and 2012 Preliminary Budget
Summary
Budget Committee Meeting:
Completed most of the agenda except a discussion of the 2011 budget
amendments. The details of the proposed amendments were sent to you
under separate cover. Please retrieve this listing and we will discuss.
2012 Preliminary Budget Summary:
1. Feedback from the Budget Committee and further discussions with
staff allowed for the completion of the Preliminary Budget. The
schedule for consideration and approval is:
A. Communication to the Mayor and Council this meeting —
RCW 35.33.055 & .057 requires 60 days disclosure to
Council and 45 days disclosure for public availability;
B. First Reading of the 2012 Budget Ordinance at the Council
Meeting on November 22nd; and
C. Second Reading at the Council Meeting on December 13tn
and recommendation for Council approval.
2. The Operational portion of the 2012 Preliminary Budget is
balanced ... eg. Estimated Revenues exceed Budgeted Expenditures.
3. The Capital Project portion of the budget includes total spending of
$2,464,589, supporting Grant Revenue of $2,059,600, and $404,979
of estimated funding support from the City. The City funding will be
satisfied by estimated 2012 REET revenue of $200,000, and
$204,979 of reserved funds.
h G
2
• CITY OF EAST WENATCHEE, WASHINGTON
2012 PRELIMINARY FINANCIAL BUDGET
2012 BUDGET ASSUMPTIONS AND HIGHLIGHTS
0
The City's Budget Committee develops and communicates the
budget assumptions that the City will use each year. Revenue is
primarily the responsibility of the Finance Director, who is a
member of the Budget Committee. Departmental costs are the
responsibility of each Department Director. All other costs are the
responsibility of the Finance Director.
Primary revenue estimates for 2012 include:
1. Fourteen sources of revenue for the City represent over 94%
of the estimated revenue for 2012. They include:
A. Sales and Use Tax
B. Property Tax
C. Storm Water Utility
D. Utility Taxes
Percent
Amount of Total
$2,600,000 24.1 %
1,516,600 14.1 %
15160,300 10.8%
7875000 7.3%
E.
Fines & Penalties — Court
3609000
3.3%
F.
State Portion — Court Revenue
3505000
3.3%
G.
Gambling Tax
2755000
2.5%
H.
Street Fuel Excise Tax
2605000
2.4%
I.
Community Development Grant 2015500
1.9%
J.
Real Estate Excise Tax
2009000
1.9%
K.
Liquor Taxes
1535000
1.4%
L.
Criminal Justice Taxes
1305000
1.2%
M.
Hotel/Motel Taxes
106,500
1.0%
N.
Balance of Revenue Estimate
610,600
5.8%
Sub -total Operational Revenue 8,710,500
80.9%
O.
Street Improvement Projects
2,059,600
19.1 %
Total 2012 Revenue Estimate $10,770,100
100%
2012 BUDGET ASSUMPTIONS AND HIGHLIGHTS
(continued)
2. Each revenue source was evaluated in consideration of a six
year receipt history, or shorter in the case of utility taxes and
street improvements/capital projects.
3. Monthly trends over the last four years and the nine months
of 2012 were studied, particularly in light of recent negative
economic trends, experience by other cities in our region,
and the continuing recession.
Primary expenditure budget assumptions for 2012 costs included
the following:
1. Budget costs conservatively: No increases in operating costs
unless they can be substantiated and approved by the Budget
Committee for presentation to the City Council.
2. Department Capital Costs: Any budgeted costs for capital
need to be specifically budgeted and explained as to need.
3. The City currently has fifty-one employees. Compensation
for City employees not covered by either a collective
bargaining agreement or an employment agreement is based
upon the City's long-standing policy of wage parity. This
group consists of eight full-time and three part-time
employees.
4. The City Attorney, City Engineer and Municipal Court Judge
are compensated according to employment agreements.
5. The collective bargaining unit agreements with the police
department unions covering twenty-two employees expired
on December 31, 2010 and are in the negotiation process.
2012 wage and benefit costs have been estimated based upon
the City's current offer to those unions.
•
• 2012 BUDGET ASSUMPTIONS AND HIGHLIGHTS
(continued)
6. The collective bargaining unit agreement with Local 846-W
was negotiated during 2011 for the three year period of 2011,
2012 and 2013. This agreement covers fifteen employees in
the Street, Planning, Code, Court, City Clerk and Events
Departments. 2012 wage and benefit costs have been
estimated based upon the terms of that agreement.
7. Healthcare premiums, commercial insurance, detention costs,
RiverCom costs, and any other significant operating costs are
determined through communication, agreements or quotes
from those vendors.
Budgeted expenditure categories for 2012 include:
•
Percent
Amount
of Total
A.
Labor Costs $
352035430
29.2 %
B.
Benefit Costs
19490,700
13.6 %
C.
Municipal Court to State
350,000
3.2 %
D.
Department Capital Exp
3191000
2.9%
E.
Rivercom 911
2679123
2.4 %
F.
Jail Services — Detention
2555000
2.3 %
G.
Debt Service — P & I
198413
1.8 %
H.
Storm Water Utility Charge
149,400
1.4 %
I.
Storm Water Utility Capital
811,000
7.4 %
J.
Street Improvements Capital
2,464,589
22.5 %
K.
Balance of Expenditures
1,460,873
13.3 %
Total for 2012 $
10,969,873
100
r�
U
• 2010 BUDGET ASSUMPTIONS AND HIGHLIGHTS
(continued)
Primary assumptions for capital costs for street preservation
projects, intersection signal lighting and street reconstruction
projects, include the following:
1. The primary source for these projects is the 6 year
Transportation Improvement Plan (TIP), which the City is
required to provide to the Washington State Department of
Transportation (WSDOT) each year in June.
2. Projects were selected from the TIP based upon an
assessment of the highest needs in the City for the 2012
budget year, and for each year from 2013 thru 2017 for the
cash flow forecast. Consideration was also given for the
total number of projects which the City could effectively
manage during any given year.
• 3. The City received grant funding for five projects which have
been specifically scheduled for work and/or completion in
2012. These projects and their funding requirements
include:
Grant City
Project Description Fundiniz Match Total
Grant Rd Overlay-Ph2 900,610 124,979 991,726
Loop Trail Enhancement 131,000 20,000 151,000
Eastmont Design/ROW 278,000 42,000 320,000
9th Street Preservation 50000 116,000 616,000
15th Street Preservation 250,000 102,000 352,000
Total 2,059,610 404,979 2,464,589
Please note that the Eastmont Street Rebuild has total grant
availability of $2,330,000 of which $250,000 is scheduled to be
spent in 2012, with construction scheduled for 2013. The total
estimated City Match for these projects of $404,979 will be funded
from Real Estate Excise Taxes, $200,000 of which is estimated
revenue for 2012 and the balance is available from previous years.
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•City of East Wenatchee, Washington
2012 Preliminary Financial Budget
Summary Financial Information
CASH FLOW STATEMENTS
Basis of Presentation: City of East Wenatchee Cash Accounting and Reporting
is frequently depicted in different ways depending upon the the amount of detail
or the differing classifications of the same revenue and expenditures. These
differing presentations result in the same and equal cash flows, but can be
presented herein in Summary and in Detail, as follows:
1. High Level Cash Flow Summary
2. Cash Flow by Categories of Revenue and Expenditures.
Summarized Cash Flow: Hiah Level Summa
2012 2011
Preliminary Estimated 2011
Budget Actual Budget
Cash Balances, Beginning of the Year $ 2,298,652 $ 2,043,567 $ 1,971,000
Revenues
• Non- Revenues (Pass -Through to Others)
Total Revenues
Total Resources Available (Cash plus Revenue)
Expenditures
Non -Expenditures (Pass Through Monies)
Total Expenditures
Cash Balances, End of the Year
10,403,782
7,748,247
9,900,396
366,350
354,564
405,350
10,770,132
8,102,811
10,305,746
13, 068, 784
10,146, 378
12,276,746
10,599,128
7,406,429
9,798,900
370,400
441,297
448,400
10,969,528 7,847,726 10,247,300
$ 2,099,256 $ 2,298,652 $ 2,029,446
NOTE:
1. 2011 Budget Amendments have been drafted and will change the 2011 Budget
when approved by the City Council.
The Finance Department will update the estimated actual results for 2011 when
the Preliminary Budget is made available to the public in mid - November.
3. The primary reason for the reduced revenue and expense for 2011 in comparison
to budget is the delay capital project work. The phase II Grant Road Overlay Project,
the Loop Trail Enhancement Project and the final phase of Canyon A Storm Water
Utility System were originally scheduled for completion in 2011 and have now been
re -scheduled for 2012.
•
Summarized Cash Flow: By Maior Revenue and Expense Categories
2012 2011
Major Revenue Sources
Cash Balances, Beginning of the Year
Revenues Received
Sales & Use Taxes
Property Taxes - 2009 Base
Property Taxes - Add'I 1 %
Real Estate Excise Tax
Municipal Court Receipts - Fines
Gambling Tax Receipts
6% Utility Tax - Natural Gas - New
6% Utility Tax - Electricity - New
6% Utility Tax - Telephones/Cells - New
Street Fuel Excise Tax
Fund6dfo Sfre& kips rovements
Storm Water Utility Capital Reimbursed
Other Revenues
Total Revenues
Non -Revenues Received
Court Receipts for the State
Other Non -Revenue
Total Non -Revenues
Grand Total Revenues
Total Resources Available (Cash plus Revenue)
Expenditures
Payroll Costs
Employee Benefit Costs
Debt Service Principal & Interest
Capital Expenses
Storm Water Utility Charge
Jail Services - Adult Detention
Rivercom 911
Hotel/Motel Tax to Others
Street Improvements Expenditures
Storm Water Utility Capital Expenditures
Other Expenditures
Total Expenditures
Non -Expenditures
Municipal Court Receipts for the State
Sales Taxes - Kentucky Annexation
Kentucky Annexation Debt Repayment
Other Non -Expenditures
Total Non -Expenditures
Grand Total Expenditures
Preliminary Estimated 2011
Budget Actual Budget
$ 2,298,652 ; $ 2,043,567 $ 1,971,000
2,600,000
2,650,000
2,520,000
1,516,600
1,512,000
1,512,000
200,000
200,000
145,000
360,000
340,000
375,000
275,000
255,000
260,000
42,000
42,000
40,000
305,000
305,000
294,000
440,000
450,000
435,000
260,000
260,000
245,000
2,059,600
30,000
588,000
815,000
100,000
2,007,000
1,530,582
1,484,247
1,479,400
17403,782
7,628,247
9,900,400
350,000
340,000
391,000
16,350
14,564
14,400
366,350
354,564
405,400
10,770,132
7,982,811
10,305,800
13,068, 784 10,026,378 12,276,800
3,203,400
3,107,000
3,090,000
1,491,000
1,290,000
1,270,000
198,413
199,713
199,700
319,000
328,471
277,900
149,400
148,725
149,400
255,000
240,000
220,000
267,123
285,900
285,900
36,000
49,635
51,000
2 44;58�
190,00096,
815,000
300,000
2,007,000
1,400,203
1,146,985
1,652,000
10,599,128
7,286,429
9,798,900
350,000
355,000
360,000
-
15,755
10,000
-
55,287
56,000
20,400
15,255
22,400
370,400
441,297
448,400
10,969,528
7,727,726
10,247,300
Cash Balances, End of the Year $ 2,099,256 $ 2,298,652 $ 2,029,500
0
COPY
CITY OF EAST WENATCHEE
NICK A. GERDE, FINANCE DIRECTOR
271 9I" STREET NE • EAST WENATCHEE, WA 98802
PHONE (509) 886-4507 • FAX (509) 886-6109
October 21, 2011
Mayor and Councilmembers
Subject: Proposed Budget Amendments for 2011
Please see the attached schedule of proposed budget amendments for
2011. As you will note in reviewing the basis/explanation, the reasons vary
and are generally unique to each issue. Some are in response to Council
decisions, unexpected circumstances or budgeting inaccuracies.
You are receiving this schedule because it will be a part of my report at the
October 25th scheduled Council meeting. If you should have questions,
please contact me directly at the City (509)886-4507 or by e-mail at
ngerde(a-)-east-wenatchee. com.
Nick A. Gerde
Finance Director
Attachment: as stated
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COUNCIL AGENDA BILL*
PRESENTER:
POSITION:
CITY OF EAST WENATCHEE
CITY COUNCIL AGENDA BILL
11-10-02
Nick Gerde
Finance Director
AGENDA ITEM *
AGENDA DATE:
DEPARTMENT:
E
October 25, 2011
Finance
TITLE:
A public hearing regarding property taxes in the proposed 2012 East Wenatchee Budget.
BACKGROUND/HISTORY:
State Statute requires a public hearing be held to consider possible increases in property tax revenues prior
to the time the taxing district levies the taxes or makes the request to have the taxes levied.
EXHIBITS:
Memo from Finance Director Nick Gerde.
Letter from Douglas County Assessor James Ruud to Taxing Districts and Actual Levy Calculation for East
Wenatchee.
RECOMMENDED ACTION:
Hold public hearing.
FINANCIAL DATA:
Expenditure Required Amount Estimated Appropriation Required
$ $ $ N/A
ACTION TAKEN:
Motion Made By:
Councilmember Bremmer
CouncilmemberJohnson
Councilmember McCourt
Councilmember Barnhart
Passed: Failed:
Second By:
Councilmember Raab
Councilmember Buckner
Councilmember Hendricks
Mayor Lacy (in case of tie)
kdj P 4 -132-
D 9.�- ucL
aC�j I 3(P
vd'�-� page 1 of 1
C7
CITY OF EAST WfMCHEE
FINANCE DIRECTOR
271 9"' STREET NE • EAST WENATCHEE, WA 98802
PHONE (509) 886-4507 • FAX (509) 886-6109
October 18, 2011
Mayor and City Council
Subject: Review of the 2011 Property Tax Levy Calculation for Tax Collection in
2012 for purposes of the Public Hearing regarding Property Taxes on October 25,
2011.
Background:
The Douglas County Assessor provides a transmittal letter and schedules to the
City each year reflecting information related to property tax valuations and levy
calculations.
Current Status:
The amount of the 2011 levy to be collected in 2012, plus an estimate for new
construction and improvements totals $1,516,634. In comparison, that same
amount for 2010 was $1,511,892, which was our estimated property tax revenue
for 2011. Because the inflation rate or COLA for 2011 exceeds 1% (July 2010 to
July 2011 change is 2.75477%), the City can consider a statutory 1% increase.
The dollar amount of the increase provided by the County is $15,118.91
Attachment from Douglas County
Please see the attached information from Douglas County including much of the
information I have presented above. This information will be discussed at the
next scheduled 2012 Budget Committee Meeting on Thursday, October 20tn
--b 2
Nic A. Gerde
Finance Director
Attachment: as stated
• �.� .. �t `� DOUGLAS COUNTY
ASSESSOR COPY
"' •
EST. I887 JAMES H. RUUD �
PO BOX 387 • WATERVILLE, WA 98858
PHONE: 509/745-8521 • FAX: 509/745-8956
www.douglascountywa.net
September 20, 2011
TO: Douglas County Taxing Districts
RE: 2012 Budget Requests
Attached please find a copy of the preliminary values for the 2012 tax year. These
values should be used in your levy/budgeting estimates. The taxable value is
continually changing, i.e. senior exemption changes, Board of Equalization changes and
exempt property changes. All final levy limit rates and tax amounts will be based on our
final certified values that will be established sometime in December after we receive
new utility values from the Department of Revenue.
Also included are copies of your levy calculation worksheets, a resolution/ordinance
form, a levy certification form and the rate of inflation letter for 2012.
• The actual levy calculation worksheet shows you what your actual levy was last year,
the new 1 % amount and the additional dollar amount you can collect for new
construction. We do not know if there is a utility increase for your district at this time.
You may estimate an amount for an increase, if you like. The new 1 % limit plus the new
construction amount plus any estimate utility increase is the total maximum amount
available to you. If you wish the maximum amount, this is the total needed on the levy
certification form. If the new construction and utility amount are not included on this
form, you will not receive them.
The ordinance/resolution form show the percentage and dollar increase from last year.
Your 1 % increase is the difference between the new 1 % amount and last year's levy on
Line A. Do not include new construction or utility numbers on the ordinance/resolution.
If you have banked capacity and want to collect it, please call me for the amount
available and what you need to do to receive it. If you aren't sure if you have any
banked capacity, please call.
Please get your resolution/ordinance and levy certification forms to us by November 30,
2011. The assessor's office does not have the authority to levy on behalf of a taxing
district without a levy request. If you have any questions, feel free to contact me.
Sincerely,
J�rado
• Chief Deputy
ACTUAL LEVY CALCULATION
TAXING DISTRICT �, t_l
a e lQ I ( Levy For /?— Taxes
opUlation: less than 10,000 �10,000 or more
an��.CapaC,-t� L bo
Was a resolution/ordinance adopted authorizing an increase over the previous year's levy? f Yes f No
If so, what was the percentage increase?
Was a second resolution/ordinance adopted authorizing an increase over the IPD? \ ^
f' Yes f No f- N/A V 1
If so, what was the percentage increase? ','
D
A. Previous year's actual levy times the increase as stated in ordinance or resolution (RCW 84.55.120). If the taxing district did
not provide an ordinance or resolution use 100% In the field increasing the previous year's actual levy.
Year 20 /1 f,5il Sq 1 x 1.527�ODR.�/
revlous Year's Actual Levy 100,76 Plus the Percenlage Increase
B. Amount for new construction, improvements, and newly constructed wind turbines
(Line B, page 1)........................................ _
C. Amount for increase in value of state -assessed property (Line C, page 1)
= t,tmkrot.�sYt--Yi�,}h is �irne.
D. Regular property tax limit: ........................................................ A+B+C
Parts E through G are used in calculating the additional levy amounts due to annexation.
E. To find the rate to be used in F, divide the levy amount as shown in D (page 1) by the current assessed value of the district, \
excluding the annexed area.
-
Total In Line D on page 1 } Assessed Value x $1,000
F. Annexed area's current assessed value including new construction and improvements, multiplied by the rate in E.
-
Annexed Area's A.V. x Rate in Line E + $1,000
Total levy amount authorized, including the annexation ........
H. Total levy amount authorized by resolution (G) plus amount refunded or to be refunded (RCW 84.55.070).
Total from Line G Amount to be Refunded
Amount allowable per
amResolution/Ordinance
1 Trifal ni �nf r�o.iiA...� L.....
-- - -, .,.,,.—y luviaiauve autnor►ry or taxing district as applicable.
(RCW 84.52.020 and RCW 84.52.070).....................................................
J. Levy limit from line G on page 1, plus amount refunded or to be refunded (RCW 84.55.070).
Line G, Page 1 Amount to be Refunded
Total
K. Amount of taxes recovered due to a settlement of highly valued disputed property (RCW 84.52.018).
Lesser of H, 1, or J Amount Held In Abeyance
Total
L. Statutory limit from line H on page 1 (dollar amount, not the rate) .....................
M I — " ---A �
., .. . ......................................................
N. Levy Corrections Year of Error: ........................
1. Minus amount over levied (if applicable) .....
2. Plus amount under levied (if applicable) .................................................
�0.. Total: M +/- N..................................
gular Levy Rate Computation: Lesser of L and 0 divided by the assessed value in line J1 on page 1.
=
Lesser of L and O + Amount on line J1 on page 1 x $1,000
REV 64 0007e (x) (12/23/09)
0
SIGN M ONLY IF YOU WISH TO MAKE COMMENTS DURING THE PUBLIC HEARING
A PUBLIC HEARING
regarding property taxes in the proposed 2012 East
Wenatchee Budget.
PRINT NAME SIGNATURE - ADDRESS
October 25, 2011
3
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W/lArn + c��l O'lecL
41 v��l ,A�
�ieN�Aj
COUNCIL AGENDA BILL #
PRESENTER:
POSITION:
11-10-03
Devin Poluson
City Attorney
CITY OF EAST WENATCHEE
CITY COUNCIL AGENDA BILL
AGENDA ITEM #
AGENDA DATE:
DEPARTMENT:
4
October 25, 2011
Legal
TITLE:
An Ordinance of the City of East Wenatchee establishing the normal office hours of City Hall.
BACKGROUND/HISTORY:
Washington law requires the city to establish hours open to the public for transaction of business by
ordinance. The purpose of the proposed ordinance is to authorize the publication of City Hall's office hours
in the Municipal Code.
EXHIBITS:
Ordinance.
Recommendation:
Elevate to second reading and approve the ordinance.
FINANCIAL DATA:
Expenditure Required Amount Budgeted Appropriation Required
ACTION TAKEN: `^
Motion Made By: A 0 d\ rS U YA
Councilmember Bremmer
Councilmember Johnson
Councilmember McCourt
Councilmember Barnhart
Passed: �j 1C) Failed:
0
Second By: P)O-
Councilmember Raab
Councilmember Buckner
Councilmember Hendricks
Mayor Lacy (in case of tie)
Page 1 of 1
9 City of East Wenatchee, Washington
Ordinance No. 2011-06
An Ordinance of the City of East Wenatchee establishing the normal office hours
of City Hall.
1. Authority.
a. RCW 35A.11.020 and RCW 35A.12.190 authorize the East Wenatchee City
Council to adopt ordinances of all kinds to regulate its municipal affairs and
appropriate to the good government of the City of East Wenatchee.
b. RCW 35A.21.070 states, "All code city offices shall be kept open for the
transaction of business during such days and hours as the legislative body of such
city shall by ordinance prescribe."
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO ORDAIN AS FOLLOWS:
Section 1: Purpose. The purpose of this ordinance is to establish the office hours of
operation for City Hall.
• Section 2: Addition to the East Wenatchee Municipal Code. The City Council adds Chapter
2.02 to the East Wenatchee Municipal Code. Chapter 2.02 of the East Wenatchee
Municipal Code shall read as follows:
Chapter 2.06
Section 2.06.010
2.06.010 Office hours.
Exclusive of holidays, the normal hours of operation of city offices are from 8:00
a.m. through 5:00 p.m., Monday through Friday. The Mayor, however, may alter
the hours of operation of city offices on a temporary basis, as he/she deems
necessary for the efficient operation of the City.
Section 3: Publication. The City Council directs the City Clerk to publish a summary of this
Ordinance. The summary shall consist of the title of this Ordinance.
Section 4: Effective Date. This Ordinance becomes effective five days after the date its
summary is published.
City of East Wenatchee Ordinance
2011-06 Ordinance Page 1 of 3
• Passed by the City Council of East Wenatchee, at a regular meeting thereof on this
day of , 2011.
•
CITY OF EAST WENATCHEE,
WASHINGTON
By
Steven C. Lacy, Mayor
ATTEST:
Dana Barnard, City Clerk
Approved as to form only:
Devin Poulson, City Attorney
Filed with the City Clerk:
Passed by the City Council:
Published:
Effective Date:
City of East Wenatchee Ordinance
• 2011-06 Ordinance Page 2 of 3
• Summary of Ordinance No. 2011-06
Of the City of East Wenatchee, Washington
On the day of 2011, the City Council of the City of East
Wenatchee, Washington approved Ordinance No. 2011-06, the main point of which may be
summarized by its title as follows:
An Ordinance of the City of East Wenatchee establishing the normal office hours
of City Hall.
Upon request, the City will mail a full text of this Ordinance.
Dated this day of , 201 L
CITY CLERK, DANA BARNARD
•
City of East Wenatchee Ordinance
• 2011-06 Ordinance Page 3 of 3
•
COUNCIL AGENDA BILL*
PRESENTER:
POSITION:
11-10-04
Devin Poulson
City Attorney
CITY OF EAST WENATCHEE
CITY COUNCIL AGENDA BILL
AGENDA ITEM *
AGENDA DATE:
DEPARTMENT:
TITLE:
Proposed contract with Wenatchee Valley Animal Control, LLC.
October 25, 2011
Legal
BACKGROUND/ HISTORY:
Currently, the Wenatchee Valley Humane Society charges the City $64,600 per year to provide animal
control services. The current contract expires on December 31, 2011. The Humane Society proposes that
the annual fee for the new contract increase to $73,472.50. In the alternative, the Humane Society
proposes a smaller increase. The Humane Society would be willing to provide service for $66,482.52 per
year, if the City is willing to double the amount of its dog licensing fees. The licensing fee for an altered dog
would increase from $10 a year to $20 a year. The licensing fee for an unaltered dog would increase from
$30 a year to $60 a year.
A list of licensing fees charged by other local jurisdictions is attached. By way of further reference, Moses
Lake charges $5 for an altered dog and $150 for an unaltered dog. Ellensburg charges $7 for an altered
dog and $50 for an unaltered dog. Yakima County charges $15 for an altered dog and $30 for an unaltered
dog. Seattle charges $27 for an altered dog and $69 for an unaltered dog
The City Attorney would like direction from the City Council on which option it wishes to pursue with the
Humane Society.
EXHIBITS:
List of dog licensing fees charged by other local jurisdictions, October 18, 2011 letter to the City of East
Wenatchee, Payroll Time Summary produced by the Humane Society, quarterly reports to the City of East
Wenatchee from the Humane Society, and a copy of the current Contract for Services.
Recommendation: Discussion
FINANCIAL DATA:
Expenditure Required Amount Budgeted Appropriation Required
ACTION TAKEN:
Motion Made By:
Councilmember Bremmer
Councilmember Johnson
Councilmember McCourt
Councilmember Barnhart
Passed: Failed:
Second By:
Councilmember Raab
Councilmember Buckner
Councilmember Hendricks
Mayor Lacy (in case of tie)
Q� �l "�
Pa��J 0� J
Pet Licensing
Page 1 of 3
q Humane Societv
• Animal Control
• • Lost Pets
• Pet Licensing
• Contact
•
•
Pet Licensing
• A license is your pet's ticket home! Even though dog or cat licenses are required in the
jurisdictions mentioned below, whether they are stay-at-home pets or not, there are
benefits for you and your pet. Many stay-at-home pets end up at our Shelter every year
due to unusual circumstances. Whether found injured or lost, your pet's license insures
that we have all emergency information available to reunite you with your pet.
• Licenses for the jurisdictions below may be purchased at the Wenatchee Valley Humane
Society during regular business hours Monday, Tuesday, Thursday, Friday 1 lam to 6pm,
Saturday and Sunday 1 lam to 3pm located at 1474 S Wenatchee Ave in Wenatchee,
WA. If you have questions about licensing your pet email or call (509) 662-9577.
License Fees
Spayed or Neutered
Unaltered
Chelan County Animal Control Zone Dog*
$10.
$30.
Wenatchee Dog*
Wenatchee Cat*
$10.00
$5.00
$30.00
$15.00
East Wenatchee Dog*
$10.00
S30.00
Douglas County Animal Control Zone:
Dog
Dog with Microchip
$10.00
$5.
$20.00
$10.00
City of Chelan Dog*
City of Chelan Cat*
City of Chelan Yet Licenses are only sold through the
Wenatchee Valley Humane Society.
S10.00
$5.00
$30' 00
$15. 00
City of Cashmere Dog*
$10.A
$M.00
*Jurisdictions offer a 1/2 price discount on all pet licenses purchased by senior or disabled citizens.
The Wenatchee Valley Humane Society does not sell pet licenses for the following jurisdictions that
require them within city limits:
Leavenworth Must be purchased at Leavenworth City Hall (509) 548-5275
Entiat Must be purchased at Entiat City Hall (509) 784-1500
Waterville Must be purchased at Waterville City Hall (509) 745-8871
Rock Island Must be purchased at Rock Island City Hall (509) 884-1261
• To purchase a pet license at the spayed/neutered rate for the first time you will need to
have or mail proof of surgery with the license form.
• Local City and County ordinances do require that all cats and dogs be vaccinated against
rabies. You can assist us with record keeping by providing proof of rabies vaccination
when you purchase your pet's license.
• Renewals for all pet licenses sold at the Wenatchee Valley Humane Society in all areas,
other than Chelan County, are due before February 28th every year to avoid a late fee of
$10 in all jurisdictions, with the exception of Douglas County Animal Control Zone with
a $5 fee.
• Renewals for pet licenses in Chelan County only are due before May 14th every year to
avoid a $10 late fee.
• If you received a renewal notice you may purchase it through the mail or over the phone
with appropriate fees. Please note any corrections if needed.
• If you lose your pet license during the current license year, we will reissue a tag at no
charge for all licenses sold at the Wenatchee Valley Humane Society.
http://wenatcheehumane.org/animalcontrol/index.php?option=com_content&view=article... 10/ 18/2011
ovncER
3� n- City of East Wenatchee, WA
• Animal Control Services
Wenatchee Valley Animal Control
.,L co�P
October 18, 2011
Contract Proposal for City of East Wenatchee. 3 year term
Wenatchee Valley Animal Control relies on combined contracts for 10 jurisdictions in Chelan
and Douglas County. This provides the necessary patrol strength needed to fulfill Animal
Control obligations. If any jurisdiction chooses not to renew their respective contract, the
proposed rate will increase for the remaining jurisdictions.
The City of East Wenatchee represents 11.2% of Animal Control services for the 10 jurisdictions
currently served. Administrative costs for Animal Control are shared expenses with Wenatchee
Valley Humane Society (35%), Club Pet (30%). Animal Control portion is 35%
Same contract as 2009-2011 with the following proposed changes:
Page 1, line 5; Remove Wenatchee Valley Humane Society and replace with
• Wenatchee Valley Animal Control, LLC, a not for profit subsidiary entity of the Humane Society.
All applicable pages: Replace all references to HUMANE with WVAC (Wenatchee Valley
Animal Control)
Page 1, line 8: The terms of this agreement shall be from the 1" day of January, 2012 until the
315` day of December, 2013. 1
da �tr 4�5 k W!i
Page 1, line 18: (b) a minimum of four (4) hours per k, to be set as a
regular schedule by Wenatchee Valley Animal Control, LLC, legal holidays....
(Note: prior contract stated that HUMANE was closed on Sundays. WVAC is now open on
Sundays and closed on Wednesdays). This schedule allows citizens more access over weekends.
Page 3, line 22
Option l: Total sum of $73,472.52
Option 2: Raise licensing fees (see below) and pay Total sum of $66,482.52
2011 license fees collected for City of East Wenatchee total $13, 980. This income is based on
citizens complying with ordinances and the number of dogs in the jurisdiction. The proposed
amount in option 2 is an estimate of license fees collected, which a risk is assumed by WVAC.
Proposed License Fee changes:
Altered Dog $20.00 (currently $10.00)
Unaltered dog $60.00 (currently $30.00)
0
Financial variance's effectine operatinc
bucket for 10 Jurisdictions
Income
2011* 2010
Contracts
$544,872
$549,263
Boarding Fees
$ 13,878
$ 14,510
Pet Licenses
$ 73,270
$ 81,740
Vaccinations
$ 5,330
$ 5,480
Pet Redemption Fees
$ 25,096
$ 23,731
Senior discounts
<$ 6,800>
<$ 4,655>
$655,646
$670,069
Income decreased
<$14,428>
Expenses
2011*
2010
Fuel
$ 22,500
$ 20,281
Vehicle Expenses
$ 10,165
$ 8,031
Insurance Premiums (will increase in 2012) $ 12,500
$ 11,264
Compensation
$ 415,461
$388,598
L&I
$ 19,024
$ 12,273
Building Maintenance
$ 10,246
$ 8,838
Euthanasia Expense
$ 4,326
$ 583
Disposal Expense
$ 3,567
$ 0
$497,789
$449,868
Expenses increased
$47,921
• *2011 expenses based on actual numbers for Q1, Q2 and Q3.YTD plus Q4 estimate.
Chances to Budeet for 2012 - 1014:
Reductions: Reduction in staff <$33,000> <$33.000>
Reduction in services to some jurisdictions < TBD>
Increases
Employee compensation $10,000
L&I $ 6,000
Truck 4x4 with canopy and equipment (per year) $40,000
Computer equipment 2,500
$58,500$58,500
Total $87,849
East Wenatchee represents 11.2% of 10 jurisdictions currently served
11.2% of $87,849 = $ 9,839
0
9:20 AM Wenatchee Valley Humane Society
10/18/11 payroll Time Summary All
January through September 2011
0
Officer Hours
A -Chelan County Auditor Office
B-City of Wenatchee
C-City of Cashmere
D-City of Leavenworth
E-City of East Wenatchee
F-Douglas County Treasurer
H-City of Entiat
J-Town of Waterville
K-City of Rock Island
L-City of Chelan
Total No item assigned
TOTAL
•
•
Jan - Sep 11
2,350.50
5,315.75
249.75
305.92
1,439.85 11.20%
1,569.49
96.53
197.03
199.55
1,087.48
12,811.85
12,811.85
Page 1 of 1
CONTRACT FOR SERVICES
2
3 THIS AGREEMENT, made and entered into this 4eday of ,
4 2008 between the CITY OF EAST WENATCHEE, a municipal corporation, organized under
5 the laws of the State of Washington, hereinafter called the "CITY" and the Wenatchee
6 Valley Humane Society, a non-profit corporation existing under the laws of the State of
7 Washington, hereinafter called "HUMANE" agreed as follows:
8 1. The term of this agreement shall be from the 1 st day of January 2009 until the
9 31st day of December 2011 or until terminated as provided herein.
10 2. Humane, in consideration of the City financial support, which shall be delineated
11 hereinafter, agrees to provide the following:
. 12 (a) To furnish and maintain the present animal shelter existing at 1474 S.
13 Wenatchee Ave. Wenatchee, and all necessary equipment for handling stray animals,
14 impounded animals, and animals received by Humane from citizens of the City of East
15 Wenatchee. These facilities shall include all kennels and facilities for the humane disposal
16 of sick and injured animals.
17 (b) To keep the Humane shelter open for the purpose of receiving animals
is and allowing animals to be redeemed by citizens for a minimum of four (4) hours each day,
i9 to be hours which are convenient to the citizens of the City of East Wenatchee, except
20 Sundays and legal holidays, and four additional days for training and meetings for shelter
21 staff.
22 (c) To maintain twenty-four (24) hour phone service for the purpose of
23 receiving complaints from City of East Wenatchee.
24 (d) To enforce all state laws pertaining to the control of animals, prohibiting
0
I cruelty to animals and all city ordinances pertaining to the control and licensing of animals,
2 the disposal of animals, and any and all other regulations relative to animals within the City
3 of East Wenatchee, except ordinances relating to barking dogs.
4 (e) To employ a person or persons who shall enforce the laws and
5 regulations as specified in .subparagraph (d), by investigating complaints, impounding
6 animals, securing evidence of violations of city ordinances or state laws, and furnishing
7 reports of said violations to the appropriate city officials and also appearing in court in the
8 case of prosecution of any of these violations. The person or persons so employed to
9 perform its obligations under this agreement shall be employees of Humane and not
to employees of the City. In addition to maintaining the phone service as agreed to in
11 paragraph 2 (c), a person shall be on call to respond to emergency situations and to
• 12 dispose of injured or dead animals, which are, located in the City limits. The City and
13 Humane shall mutually develop procedures for handling emergency calls and responding to
14
complaints within the limitations of the Humane's personnel in order to provide the service
15
as specified herein.
16
(f) Humane shall issue dog licenses, shall collect dog fees throughout the
17
City, and shall, upon request furnish all license tags and record books used in said
18
licensing.
19
(g) To maintain complete records of licenses issued, fees collected, animals
20
received, animals disposed of, complaints received and investigations conducted and shall
21
make such records available for the City's inspection at all reasonable times at the place of
22
business of Humane. Humane shall furnish quarterly reports of their activities to the City of
23
East Wenatchee Police Department.
24
is
(h) To furnish all equipment and supplies used in performing Humane's
2
r:
1 obligations arising from this agreement, except equipment and supplies which the City shall
2 furnish from time to time at their own volition.
3 (1) To procure and maintain public liability insurance, applicable to activities
4 performed under the terms of this agreement, and submit to the City a certificate of
5 insurance evidencing commercial general liability insurance of one million dollars combined
6 single limit per occurrence naming the City as an additional insured. The insurance shall
7 not be canceled, altered, or amended without first giving the City at least ten (10) days
8 written notice.
9 3. The City hereby agrees as follows:
10 (a) To permit Humane as partial compensation for the services as specified
1 I herein; to retain all impounding fees collected by Humane.
• 12 (b) To pay Humane from the City's funds such sum as agreed, as stated
13 herein.
14 (c) To provide, at the discretion of the City of East Wenatchee Police Chief,
15 commission cards to employees of Humane so authorizing that employee to act for the City
16 to enforce the city laws pertaining to animals. The City shall further cooperate with Humane
17 to see that each employee who is employed to enforce any obligations assumed hereunder
18 shall have the authority to act on behalf of the City to issue citations for violations of animal
19 ordinances.
20 (d) To consult with Humane and its employees and to educate Humane and
21 its employees of the city ordinances.
22 4. The City agrees to pay the Society the total sum of $63,633.52 for services
23 rendered under this Agreement in 2009. The annual fee paid to the Society in 2010 and
• 24 2011 shall be adjusted each year by the same percent increase as the United States
3
I Department of Labor, Bureau of Labor Statistics, Consumer Price Index Pacific Cities and
2 the U.S. City Average, July to July, All Urban Consumers (CPI-U) for West B/C. If figures
3 for such Index are not available for the first and last months of such twelve (12) month
4 period, the closest months for such figures which are available prior to the beginning and
5 ending of each such period shall be used. If the Index remains unchanged or decreases,
6 the annual payment for the previous year will continue for the following one (1) year period.
7 Said annual fees paid by the City shall be made in equal monthly installments, made on or
8 before the 10'h day of the month. In addition thereto, Humane shall receive one hundred
9 percent (100%) of all revenues from licenses for animals licensed within the City of East
10 Wenatchee.
11 5. In the event the City acquires additional area it is understood that this contract
• 12 may be renegotiated for a different amount, prior to the end of the year. This agreement
13 may be terminated by either party by directing written notice to the other party at least
14 ninety (90) days prior to the intended termination date.
15 Assignment. Society may form a non-profit subsidiary corporation for the purposes of
16 administering the animal control and law enforcement functions currently performed by
17 Society, which functions include the duties required of Society under the terms of this
18 Agreement. The City hereby consents to Society's assignment of this Agreement to
19 Society's non-profit corporation described herein.
20
21
22
23
24
4
•
•
is
1
2 IN WITNESS WHEREOF, the parties hereto have affixed their signatures and the day and
3 year above written.
4 WENATCHEE VALLEY HUMANE SOCIETY *Steven
EE
6 Brian P. Metcalf, Executive Director
6
7 ATTEST:
8 &Jlnk Aa�
9 Dana Barnard, City Clerk
10
11
5
•
W
J
J
W
W
H
Q
Z
W
HUMANE
society
Animal Control Hours
January
162.75
February
142.75
March
139
Total 444.50
City of East Wenatchee
1s' Quarter 2011
Number of investigated incidents
January
108
February
66
March
110
Total
284
Investigations of Interest
Citations Issued 3
Dangerous Dogs 0
Potentially Dangerous Dogs 0
Animal Bites 4
Number of Animals Received
Stray Dogs
43
Stray Cats
23
Stray Others 4
Owned Dogs
22
Owned Cats
14
Owned Others 4
Total
65
Total
37
Total 8
9 - I
PO Box 55, 1474 So. Wenatchee Ave. Wenatchee, WA 98807-0055
Phone - 509.662.9577 Fax - 509.665.7612 wvhs@wenatcheehumane.org
www.wenatcheehumane.org
W
J
J
• W
W
V
Q
Z
W
HUMANE
society
0-
Animal Control Hours
April
180.5
May
164.5
June
154.75
Total 499.75
City of East Wenatchee
2nd Quarter 2011
Number of investigated incidents
Investigations of Interest
April
68
Citations Issued 8
May
117
Dangerous Dogs 0
June
82
Potentially Dangerous Dogs 1
Total
267
Animal Bites 3
Number of Animals Received
Stray Dogs
31
Stray Cats
63
Stray Others 7
Owned Dogs
27
Owned Cats
19
Owned Others 2
Total
58
Total
82
Total 9
0
PO Box 55, 1474 So. Wenatchee Ave. Wenatchee, WA 98807-0055
Phone - 509.662.9577 Fax - 509.665.7612 wvhsCwenatcheehumane.org
www.wenatcheehumane.org
0
W
W
S
U
Q
Z
W
HUMANE
society
Animal Control Hours
July
154.75
August
176.5
September
156
Total 487.25
City of East Wenatchee
3rd Quarter 2011
Number of investigated incidents Investigations of Interest
July 117
Citations Issued 18
August 97
Dangerous Dogs 0
September 91
Potentially Dangerous Dogs 0
Total 305
Animal Bites 6
Number of Animals Received
Stray Dogs
48
Stray Cats
76
Stray Others
13
Owned Dogs
19
Owned Cats
23
Owned Others
2
Total
67
Total
99
Total
15
PO Box 55,1474 So. Wenatchee Ave. Wenatchee, WA 98807-0055
Phone - 509.662.9577 Fax - 509.665.7612 wvhs@wenatcheehumane.org
www.wenatcheehumane.org
SU b mi - &4 bV1. Wayne, far nh(,Lr+-
0
RIVERCOM 911
Administrative Board Meeting
Wenatchee City Council Chambers
129 South Chelan Avenue, Wenatchee, WA 98801
Meeting Minutes
Wednesday, September 14, 2011
DRAFT
Administrative Board Members Present:
Keith Goehner, Commissioner, Chelan County (Chairman)
Dale Snyder, Commissioner, Douglas County (Vice -Chairman)
Dennis Johnson, Mayor, City of Wenatchee
Wayne Barnhart, Councilmember, City of East Wenatchee -ABSENT
Mike Dingle, Operations Representative, DCSO EMD
Ex-Officio Members Present:
Tom Robbins, Chief, Wenatchee Police Department
Keith Vradenberg, Mayor, City of Entiot
Brian Burnett, Sheriff, Chelan County Sheriff's Office
RiverCom Personnel Present:
Criselia Grupp, Administrative Services Manager
Jackie Jones, Operations Manager
Jerry Corder, IT Manager
Staci Engler, Confidential Administrative Assistant
Others/Audience Present:
Jim Brown, Support Services Manager, Wenatchee Police Department
Doug Hall, Day Wireless Systems
Rob Thomas, Day Wireless Systems
CALL TO ORDER:
Chairman Goehner called the meeting to order at 9:00 AM. Board Member Dingle led the
pledge of allegiance.
WELCOME AND INTRODUCTIONS:
Chairman Goehner welcomed meeting attendees. Attendees introduced themselves. It was
noted that Director Tirapelle was attending State E911 Office meetings at Camp Murray, WA
and could not be present at today's Board meeting.
APPROVAL OF AGENDA:
The meeting agenda was accepted as presented.
RiverCom 911: Administrative Board Meeting — September 14, 2011, Page 1
•
APPROVAL OF MEETING MINUTES AND VOUCHERS:
A MOTION was made by Board Member Dingle to approve the August 10, 2011
Administrative Board Meeting minutes as written, the August payroll and benefit
expenditures, and expense vouchers for payment on September 14, 2011 in the amount
of $267,344.63. Board Member Johnson seconded the motion. The motion passed
unanimously.
BOARD CHAIRMAN'S REPORT:
Chairman Goehner reported on the visit to Spillman Technologies in Salt Lake City, Utah on
August 17, 2011. Keith Goehner, RiverCom Board Chairman; Millie Tirapelle, RiverCom
Director; Phil Stanley, Director of the Chelan County Regional Jail; and Juan Sanchez, IT Director
for Douglas County met with the Spillman corporate management team to discuss local
requirements and expectations.
ADMINISTRATIVE SERVICES MANAGER REPORT:
Administrative Services Manager Grupp provided and reviewed the Financial Reports and
Budget Summary for the month ending August 31, 2011.
2011 YTD Expenditures:
As of August 31, 2011, actual expenditures have been recorded as follows:
Dollar Amount
% of Budget
Maintenance and Operations Account
$ 2,124,266
58.47%
Capital Projects Account
$ 13,578
61.72%
Equipment Replacement Account
$ 1,770
12.64%
Communications Tax Account
$ 1,056,053
42.91%
Tota I:
$ 3,195,667 52.13%
* Payroll and Personnel Benefits posted for the month of August was $221,641.95.
2011 YTD Revenue:
As of August 31, 2011, actual revenue received has been recorded as follows:
Outside Revenue and Grants
Local E911 Excise Tax
Agency Assessments
Communications Tax Revenue
Site Leases
Outside Revenue and Grants (Capital)
• Tota I:
Dollar Amount
% of Budget
$ 271,773
83.88%
$ 585,649
79.01%
$ 1,607,089
67.73%
$ 1,640,611
66.67%
$ 7,260
90.75%
$ 2,959
13.45%
$ 4,11S,340
69.34%
RiverCom 911: Administrative Board Meeting — September 14, 2011, Page 2
September 2011 Summary Expenses
• September 14 Expense Vouchers:
Maintenance and Operations Account $ 33,321.43
Capital Account $ -0-
User Equipment Replacement Account $ -0-
General Communications Tax Account $ 2,828.51
Communications Tax Capital Projects Account $ 231,194.69
Total Vouchers: $ 267,344.63
Expense payments include final payment to Motorola Solutions, Inc. to complete Fire Grant
Simulcast project.
Keystone Mountain Solar Panel Upgrade and Grounding Bids
RiverCom conducted two (2) bid openings on Monday, September 12, 2011 for site work at
Keystone Mountain: 1) solar panel installation and power upgrades, and 2) grounding.
Commissioner Goehner opened and read the bids as follows:
1.) We received one bid from Day Wireless Systems for a solar panel upgrade and
installation at the Keystone Mountain radio site in the amount of $9,864.29, not
including tax.
2.) We received one bid from Day Wireless Systems for grounding at the Keystone
• Mountain radio site in the amount of $46,308.57, not including tax.
IT Manager Corder said that he thought the prices were fair considering the scope of the
project and difficult terrain at the site. He recommended acceptance of the bid. Administrative
Services Manager Grupp wanted to note that although the bid price appeared to be fair and
that Day Wireless Systems was the only bidder, there were some items required in the bid
specifications that were not provided in the bid from Day Wireless. A review of those items and
a discussion took place including the timing of the project. It is expected that any work will be
completed before the on -set of winter conditions.
A MOTION was made by Board Member Snyder to award both bids from Day Wireless
Systems as the lowest, responsible bidder. Board Memberlohnson seconded the motion
with an amendment to add that the award is contingent upon an approved installation
and completion date, confirmation of appropriate authorizations and permits in place,
appropriate authoritative signatures, and Board authorization for Director Tirapelle and
IT Manager Corder to negotiate and secure final details of the project. The motion
passed unanimously.
2012 Pre -Budget Review Meeting
The Budget Review Committee met on August 22 to review the Preliminary 2012 Annual
Budget. Committee members are Karen Goodwin, Chief Accountant for Douglas County;
Roxanne Giffin, Chief Civil Deputy for Chelan County; Jim Brown, Support and Technical Services
RiverCom 911: Administrative Board Meeting — September 14, 2011, Page 3
Manager for Wenatchee Police Department; and Phil Mosher, Fire Chief for Chelan County Fire
District #6. Both Roxanne Giffin and Phil Mosher were unable to attend the meeting.
•
Speaking for the Review Committee, Jim Brown stated that the Committee recommends the
2012 Annual Budget as presented to the Board.
Preliminary 2012 Annual Budget
Administrative Services Manager Grupp provided an overview of the 2012 Annual Budget and
the cost of user agency annual assessments for the year 2012. The complete Preliminary 2012
Annual Budget was provided to the Board for further review. The 2012 Annual Budget is
expected to be finalized at the October 12, 2011 RiverCom Administrative Board meeting.
A short discussion took place about the future costs of replacing equipment specifically funded
by user agencies. The Board decided to not add new contributions for replacing equipment at
this point.
Staffing Report
• Conditional Offers of Employment have been extended to four (4) candidates. The
candidates are currently under -going pre -employment testing. It is possible that in-
house training academy will start in mid -November.
• • Interviews for the position of Information Systems Technician were conducted on
September 8. One candidate is under consideration and may be invited to participate in
a second interview.
Modification of Radio Systems Positions
Although we have interviewed three (3) candidates for the position of Radio Systems Engineer,
Director Tirapelle is reconsidering the fundamental functions of the position and the future
needs of RiverCom. Director Tirapelle is recommending that the Board consider combining
certain functions of both the Information Systems Technician and the Radio Systems Engineer
positions to create just one (1) position for a Radio Systems Manager. Essentially, the objective
would be to hire a Radio Systems Manager and contract out external engineering services on an
as -needed basis. Speaking for the RiverCom Operations Group, Board Member Dingle noted
that the Group collectively supported Director Tirapelle's recommendation and proposal to hire
a Radio Systems Manager and believed that it would better support ongoing and long-term
needs of various users. Further discussion took place.
The Board requested additional and more detailed information, including a cost difference
analysis for further consideration of Director Tirapelle's recommendation.
Shift Supervisor Sick Leave Cash -Out
RiverCom's current Administrative Policy allows for the cash -out of 25% of an employee's sick
leave hours upon retirement. RiverCom Guild members currently receive a 25% cash -out of sick
leave hours upon separation from employment in gaodstanding. Although not covered under
RiverCom 911: Administrative Board Meeting — September 14, 2011, Page 4
the RiverCom Guild Labor -Management Agreement, the Board was asked if a Shift Supervisor
could also receive the 25% sick leave cash -out upon a separation from employment primarily
• since the expectation and conditions of work are similar to employees working under the Guild
contract. A discussion took place.
A MOTION was made by Board Member Johnson to compensate Monica Miller for
twenty-five percent (25%) of her accrued sick leave hours at the time she terminated
employment with RiverCom, with the notation that this action does not set precedence,
and with the expectation that a policy will be established to address sick leave cash -outs
for Guild members who move into Shift Supervisor positions. Board member Snyder
seconded the motion. After further discussion took place, the motion did not pass.
DIRECTOR'S REPORT:
On behalf of Director Tirapelle, Operations Manager Jones reported on the following items:
• Completion of US Department of Homeland Securitv Assistance to Firefighters Grant
The new system fire simulcast system cut -over took place on August 29. The grant is
now completed and will be closed out by the end of this month. Phase I of the two -
county radio system upgrade project is operational. Phase 2 has been substantially
completed, pending the law enforcement field radio cut -over scheduled for next year.
Phase 3 will consist of an engineering study and the sequential roll -out of the complete
radio network upgrade.
• • NG911 Program Status
The NG911 Committee is preparing a report outlining the two (2) options for funding of
the state-wide Next Generation 911 (NG911) system. The report will be forwarded to
the Adjutant General for review who will then make a recommendation to the
Governor. Each option will have a different long-term impact on RiverCom.
RiverCom would prefer a county HUB solution to NG911, along with thirty (30) other
Public Safety Answering Points (PSAP). Alternatively, sixteen (16) PSAP's and
Washington State Patrol would prefer a third party hosted solution.
WA Department of Homeland Security E911 Section Manager Robert Ezelle is scheduled to
attend the October 12, 2011 RiverCom Administrative Board Meeting.
• Spillman Technologies
• IT Manager Corder successfully upgraded the core IBM-AIX Micro -Code on
September 7 with the anticipation that the upgrade will resolve recent C-tree
server crashes.
• RiverCom recently purchased the ESRi Version 10 GIS Geo-Syntrex Program from
Spillman Technologies. On the first day of on -site training, it was discovered
• that at least one (1) module of the program was a 9.3 Version and was
RiverCom 911: Administrative Board Meeting —September 14, 2011, Page 5
incompatible with our system. This caused a delay in set-up and training time.
Spillman is working on the issue.
•
• Field users are preparing for an upgrade to the Spillman mobile product
scheduled for October. One feature of the upgrade is the ability to partition Law
and Fire/EMS.
In January 2012, RiverCom intends to purchase and install HipLink, a Spillman
CAD -integrated third -party paging system, as a means to add text paging for
back-up to our Fire paging system.
Corey Roberts and Josh Tukuafu from Spillman will be on -site for the October
Spillman Administrators Group Meeting (SAM).
High Speed Fiber Connection
Fred Hart and Dale Cantrell have made significant progress on the high-speed fiber
connection project. A high-speed fiber connection is expected to be installed between
the jail and RiverCom CAD by the first part of November.
Intrado/Motorola/Frontier Console Volume Issues
October 25 technicians from Positron, Frontier, Day Wireless Systems, and Motorola will
all be on -site to work on a problem with telephone volume levels.
is RIVERCOM 911 OPERATIONS GROUP REPORT:
• Board Member Dingle emphasized the smooth cut -over for the new simulcast system;
the only exception being a few field issues and trouble spots.
GOOD OF THE ORDER:
The Board expressed their appreciation for the personnel that were directly involved in
planning and conducting the simulcast cut -over: Operations Manager Jackie Jones, Shift
Supervisor Misty Viebrock, Shift Supervisor Jeremiah Jones, and Emergency Services
Dispatcher Jessica Fauconnier. It was specifically noted that Shift Supervisor Viebrock
went "above and beyond" and did an exceptional job of planning for and executing
response plan changes and training sequences for the transition.
Board Member Dingle explained that the Douglas County car -to -car frequency needs to
be re -coordinated.
The Board thanked Administrative Assistant Kay McKellar for serving the larger public
safety community for more than 25 years.
Operations Manager Jones highlighted a "thank -you" received from Chelan Fire &
Rescue Chief Tim Lemon for a recent fire response and a quick dispatch turnaround time
performed by RiverCom Emergency Services Dispatchers.
• ADJOURNMENT:
With no further business, the regular meeting of the Board was adjourned at 11:25 AM.
RiverCom 911: Administrative Board Meeting —September 14, 2011, Page 6
Minutes Respectfully Submitted,
is Staci L. Engler
Confidential Administrative Assistant
RiverCom 911
ATTEST:
Absent
Mildred Tirapelle, Secretary to the Board Date
By:
Criselia Grupp, Administrative Services Manager
RiverCom 911 Administrative Board Members:
• Chairman Keith Goehner, Commissioner, Chelan County
Vice -Chairman Dale Snyder, Commissioner, Douglas County
Dennis Johnson, Mayor, City of Wenatchee
Wayne Barnhart, Council Member, City of East Wenatchee
Mike Dingle, Douglas County Sheriff's Office, RiverCom 911 Operations Group
RiverCom 911: Administrative Board Meeting —September 14, 2011, Page 7
Su brni f&,4 by,, 34et)e- )-Ac�
Minutes
Board of Health Meeting
Chelan -Douglas Health District
September 19, 2011
Keith Goehner, Chair, called the meeting to order at 4:00 p.m. The Chair, Ken Stanton, Russ
Clark, Peter DeVries, Doug England, Steve Lacy and Steve Jenkins provided a quorum. Karen
Rutherford, Wenatchee City Council, did not attend.
Consent Agenda
Peter DeVries, Leavenworth City Council, made a motion to approve the consent agenda
that included the August 15, 2011 Board of Health meeting minutes, August Payroll in the
amount of $147,364.42, August Benefits in the amount of $40,798.89, approval of Voucher
No. 20110438 through 20110505 in the amount of $77,267.14, as well as the Consolidated
Contract Amendment #32, ABCD Local Activities contract, and Medicaid Administrative
Match contract. Doug England, Chelan County Commissioner, seconded the motion and it
carried unanimously.
Program Update
. Bev Neher, Nursing Director, gave a brief review of the Personal Health portion of the 2010
Annual Report to the Board.
Board Discussion
Today, each of the Board members received a certified letter from Larry Reznicek, 2417 Lester
Road, Wenatchee, requesting leniency in the amount of time he is allowed to complete cleanup
at his property due to his health issues. Mr. Reznicek was assisted with cleanup at his property
back in 2009 and now it is in need of cleanup again. The Health District is preparing to request a
court order to get access to the property to assess and correct the situation. His neighbors are
complaining about the stench coming from his property. Barry Kling, Administrator and
Environmental Health Director, will attempt to speak with Mr. Reznicek to explain again that the
Health District staff need his permission to go on his property.
The Administrator reported that the legal expenses for this issue is likely to exceed $3,000. He
requested authorization for further legal expenses anticipated. Russ Clark, Mayor, City of
Rock Island, made a motion to authorize the Health District to spend up to $5,000 total for
the legal fees accrued on this issue. Ken Stanton seconded the motion and it carried
unanimously.
Public Comment
None
0 New Business
Steve Lacy, Mayor, City of East Wenatchee, made a motion to approve Resolution 2011-
•
Board of Health Meeting Minutes
&ptember 19, 2011
Page 2 of 2
001 to declare the Wolf x-ray view box as surplus property for disposal or donation to
another medical facility. Ken Stanton, Douglas County Commissioner, seconded the
motion and it carried unanimously.
Diane Forhan, Associate Administrator, Support Services, presented the 2012 preliminary budget
for review. Next month the Board members will be requested to give their comments and
questions regarding the budget. It will be all but finalized in November and the Board will vote
on the budget in December.
None
Unfinished Business
Reports
Bev Neher, Nursing Director, distributed and briefly reviewed a TB activity report completed by
Chris Jeffris, TB Program Coordinator.
The Nursing Director reported that Heidi Collins, PHN, has spent this month working with Mary
Small to develop a new referral form. Since CDHD stopped the other PHN home visiting
programs, referrals have been down in the CSHCN (Children with Special Health Care Needs)
program so Heidi is re-establishing contact with area providers to remind them of the CSHCN
• program. She has already met with several providers and has 5 meetings scheduled in September.
0
Letters have been sent to school nurses regarding immunization clinics this fall at Bridgeport, Manson,
Mansfield, Orondo, and Entiat. They will contact Cari Hammond, Immunization Coordinator, if there is a
need for a clinic.
Mary Small, Associate Administrator, Community Health and Preparedness, was off ill today.
Barry Kling, Administrator/Environmental Health Director, reported that the food program has
nearly eliminated its recent backlog
During the coming winter an updated Policy and Procedure document will be developed,
including an enforcement flow chart similar in concept to the one developed for the food
program.
As the new Environmental Health Director, Barry Kling will attend the DOH training program
for new food inspectors in late October. He is also participating in the statewide EH Director's
Conference in Leavenworth in early October. And he continues to shadow a different EH staff
member out in the field weekly.
Adiournment
The Chair adjourned the meeting at 4:57 p.m.
Keith Goehner, Chair
I