HomeMy WebLinkAbout1/26/2010 - City Council - City Council Meeting Agenda PacketCITY OF EAST WENATCHEE
REGULAR COUNCIL MEETING AGENDA
JANUARY 26, 2010 6:30 P.M.
George Buckner — Position 4
ROLL CALL
PLEDGE OF ALLEGIANCE
CITIZEN COMMENTS
BUDGET ISSUES
DEPARTMENT REPORTS
Finance — State Audit 2007-2008
Finance — December 2009 Financial Report
Legal — U-turns at Robert E. Lee Elementary School
MAYOR'S REPORT
CONSENT CALENDAR
• 1. Consideration of Minutes — Regular Session, January 12, 2010
2. Consideration of Bills
RESOLUTION
10-01-03 3. A resolution approving the East Wenatchee Annual Financial Plan for 2010. (Nick
Gerde, Treasurer/Finance Director)
ACTION ITEMS
10-01-04 4. Approval of a Contract for Services with Ralph Aiken, III, for the City's Information
Systems Support Services. (Devin Poulson, City Attorney)
10-01-05 5. Approval to support Douglas County's proposal to defer service charge with their
expanded Stormwater boundary until 2011. (Lori Barnett, Community Development
Director)
10-01-06 6. Approval to proceed to race in the 2010 season. (Dawn Collings, Events Director)
EXECUTIVE SESSION
Collective Bargaining Session — RCW 42.30.140(4)
COUNCIL REPORTS
ADJOURNMENT
• In compliance with the Americans with Disabilities Act. �Iwou need special assistance to participate in this meeting. please
contact the Citv Clerk at 509-884-9515. Notification 48 hours prior to the meeting will enable the Citv to make reasonable
arrangements to ensure accessibility to this meeting.
Page 1 of 1
CITY OF EAST WENATCHEE COUNCIL MINUTES
JANUARY 12, 2010
CITY OF EAST WENATCHEE, WASHINGTON
REGULAR SESSION OF THE CITY COUNCIL CONVENED
MAYOR STEVEN C. LACY, PRESIDING
JANUARY 12, 2010
6:30 P.M.
REVISED
OATH OF OFFICE
Chuck Johnson — City Council Position No. 3 and Wayne Barnhart — City Council Position No. 7, were
sworn into their positions with the oath of office given by Mayor Lacy.
ROLL CALL
Councilmember's Present: Councilmember Johnson, Councilmember Hendricks, Councilmember
McCourt, Councilmember Barnhart, Councilmember Bremmer, Councilmember Raab and Mayor Lacy.
Council Action: A motion was made by Councilmember Johnson, second by Councilmember Raab, to
excuse Councilmember Buckner from this meeting. The motion carried, 6-0.
Staff Present: Dana Barnard, Devin Poulson, Brandon Mauseth, Lori Barnett, Dawn Collings, Catalina
Garibay, Ralph Aiken, III, and Nick Gerde.
PLEDGE OF ALLEGIANCE
PRESENTATION
East Wenatchee Events Board Director, Dawn Collings, gave a presentation regarding the possibility of a
new event in East Wenatchee. She said the United States Sprint Boat Association (USSBA) is looking at
the Wenatchee Valley as a potential site for a new race track. She said they would need a minimum of
twenty acres of land for this event. She reviewed a list of items the USSBA would provide with the
$6,000 fee they charge to put on an event, the items the Event Promoters would supply, the track
specifications and the racing schedule. She added fees paid to USSBA are recouped by the Event
Promoter with ticket sales, vendor fees, parking fees, camping fees, pit passes and VIP packages. Ms.
Collings showed a video of an actual Sprint Boat Race. She said the USSBA are requesting a proposal
from the Wenatchee Valley. She asked Council for the approval and support to have the opportunity to
pursue this further and put together a proposal for the USSBA to consider.
Council Action: A motion was made by Councilmember Johnson, second by, Councilmember McCourt
to support the submission of a proposal to the USSBA. The motion carried, 6-0.
BUDGET ISSUES
City Treasurer/Finance Director, Nick Gerde, gave a status report of the 2009 Financials. He said the
Budget Committee approved the 2010 Annual Financial Plan during the January 5, 2010, Budget
Committee meeting. He said the plan was then delivered to the remaining Councilmembers for their
review. He said the plan meets all the requirements included in Resolution No. 2009-06, adopting the City
of East Wenatchee Finance and Budget Policy. He added a resolution approving the 2010 Annual
• Financial Plan will be placed on the January 26, 2010, council agenda.
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CITY OF EAST WENATCHEE COUNCIL MINUTES JANUARY 12, 2010
• Council Action: A motion was made by Councilmember McCourt, second by, Councilmember Raab to
nominate Councilmember George Buckner to serve as Mayor Pro Tempore in 2010. The motion carried,
4-2. (Bremmer, Barnhart)
Mayor Lacy appointed Councilmember Buckner to serve as Mayor Pro Tempore for 2010 and asked
Councilmembers if they wished to change their assignments. Hearing no requests, Mayor Lacy said there
will be no other changes to Council assignments for 2010.
CONSENT CALENDAR
1. Consideration of Minutes — Regular Session, December 8, 2009
Special Session, December 15, 2009
2. Consideration of Bills
Council Action: A motion was made by Councilmember Johnson, second by Councilmember Barnhart,
to approve the consent calendar as presented. The motion carried, 6-0.
Vouchers audited and certified by the auditing officer as required by RCW 42.24.080 and those expense
reimbursement claims certified as required by RCW 42.24.090 have been recorded in a listing, which has
been made available to Council.
2009 Payables
As of this date, January 12, 2010, Council does approve warrant numbers 22511 through 22613 in the
• total amount of $209,224.23. Warrant numbers 22197, 22534, 22552-22553 and 22560 were voided.
2010 Pavables
As of this date, January 12, 2010, Council does approve warrant numbers 22614 through 22624 in the
total amount of $41,774.83.
November 2009 Payroll
As of this date, January 12, 2010, Council does approve payroll warrant numbers 503 through 519 for
advances and direct deposits, and payroll warrant numbers 27976 through 28055 in the total amount of
$323,779.78 paid December 3, 2009, for the month of November 2009.
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10-01-01 A public hearing regarding an amendment to the Six -Year Transportation Improvement
Program for the ensuing years 2010-2015.
Street Superintendent, Brandon Mauseth, said in the original approved resolution adopting the Six -Year
Transportation Improvement Program (TIP) the Grant Road overlay was split into two projects. The
funded portion of Grant Road from SR28 to Eastmont Avenue was listed as project number 7 and the
upper portion of Grant Road from Eastmont Avenue to Kentucky Avenue was listed as our number 1
priority. However, that portion was unfunded, then in November the City received Surface Transportation
Program (STP) funds allowing for full funding of the entire project. Therefore, we are amending the Six -
Year TIP and updating the grant funding as well as our local funding requirements and identifying the
project as one project.
Mayor Lacy opened the public hearing at 7:29 p.m. Hearing no comments Mayor Lacy closed the public
hearing at 7:30 p.m.
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CITY OF EAST WENATCHEE COUNCIL MINUTES JANUARY 12, 2010
• Mayor Lacy read second reading of the ordinance.
ORDINANCE NO.2009-02
AN ORDINANCE OF THE CITY OF EAST WENATCHEE, WASHINGTON,
AMENDING THE EAST WENATCHEE MUNICIPAL CODE CHAPTERS 17.74 AND
15.24 RELATING TO SIGNS; ADDRESSING INTERNAL INCONSISTENCIES,
PERMIT PROCESSING, SIGN SIZES, ELECTRONIC READER BOARD STYLE
SIGNAGE, VARIANCES, ABATEMENT OF NONCONFORMING SIGNS, GENERAL
TEXT UPDATES AND TO AMEND THE FEE STRUCTURE FOR SIGN PERMITS,
CONTAINING A SEVERABILITY CLAUSE, AND ESTABLISHING AN EFFECTIVE
DATE.
09-12-03 Second reading of an ordinance amending Chapter 17.70 of the East Wenatchee
Municipal Code relating to Wireless Communication Facilities.
Community Development Director, Lori Barnett, said Councilmember Barnhart contacted her asking her
to contact Millie Tirapelle, Director, RiverCom 911, regarding adding language relating to broadcast and
relay towers, reserving space for emergency service providers. Ms. Barnett said her concern with
changing the ordinance at this point is that it was not a consideration that was brought up during
discussions with the Planning Commission. She added there is also a preemption to put some condition on
a private party that makes them provide something for free. She said during her conversation with Ms.
Tirapelle she suggested reviewing this at a later date and look at whether the issue should be an
amendment made to the code. Ms Barnett recommended adopting the ordinance as presented.
• Ms. Tirapelle said she is concerned that in the ten year plan they have in place to provide public safety
communications to the City of East Wenatchee they need to be looking at any tower space that RiverCom
might be able to access, and ensure they are not going to develop something that is going to cause any
additional interference on the public safety radio frequency. She said RiverCom is coming into an era of
narrow banding later this year and there will no longer be wide band radio available to them. She said
once they go to narrow banding they will need twice as many towers to actually provide the same level of
communication that they have today. She said she would like to work with Ms. Barnett on language to be
added to the code at a later date.
Council Action: A motion was made by Councilmember Hendricks, second by Councilmember
Barnhart, to adopt the ordinance amending Chapter 17.70 of the East Wenatchee Municipal Code relating
to Wireless Communication Facilities. The motion carried, 6-0.
ORDINANCE NO.2010-03
AN ORDINANCE OF THE CITY OF EAST WENATCHEE, WASHINGTON,
AMENDING THE EAST WENATCHEE MUNICIPAL CODE CHAPTER 17.70,
WIRELESS COMMUNICATION FACILITIES, TO ADD ADDITIONAL
EXEMPTIONS INCLUDING AMATEUR RADIO TOWERS UP TO 70 FEET IN
HEIGHT, CHANGE REQUIREMENTS AND STANDARDS FOR ATTACHED
WIRELESS FACILITIES, AND GENERAL TEXT UPDATES, CONTAINING A
SEVERABILITY CLAUSE, AND ESTABLISHING AN EFFECTIVE DATE.
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CITY OF EAST WENATCHEE COUNCIL MINUTES
JANUARY 12, 2010
• Mayor.Lacy submitted minutes from the December 10, 2009, Wenatchee Valley Transportation Council
meeting.
ADJOURNMENT — 8:15 p.m.
Dana Barnard
City Clerk
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O)ECEMBER 2009 PAYROLL CERTIFICATION (BENEFITS/DEDUCTIONS)
Vendor No
Name
Description
Totals
Information
9001
AWC Benefit Trust
medical/dental/vision insurance
59,325.68
9002
DRS - PERS I & II &III
retirement
4,945.93
9003
DRS - LEOFF I & II
retirement
6,370.06
9006
Employment Security
unemployment compensation
448.47
9007
D,L,&I
industrial insurance (medical aid)
2,865.31
9013
AWC Benefit Trust
long term disability
824.02
9020
AWC Benefit Trust
LEOFF I Retired Officers
4,206.14
9999
EFTPS
payroll taxes
social security
14,187.73
medicare
3,318.13
EMPLOYER PAID BENEFITS TOTAL
96,491.47
EMPLOYEE PAID DEDUCTIONS TOTAL
68,171.21
GRAND TOTAL BENEFITS/DEDUCTIONS
164,662.68
I, the undersigned, do hereby certify under penalty of perjury, that the materials have been furnished, the services
rendered, or the labor performed as described herein, and that the claim is a just, due, and paid obligation of payroll
against the City of East Wenatchee; and that I am authorized to authenticate and certify to said claim.
Dated this Z0 -ow day of 2010
Nick A. Ger reasurer/Finance Director
0
Inn
CITY OF EAST WENATCHEE
WARRANT REGISTER
2009 PAYABLES
31-Dec-09
JVARRANT NUMBERS: 22625-22627; 22629-
VOIDED WARRANTS: 22427; 22640
DEPARTMENT/FUND
ACCOUNT NUMBER
AMOUNT
_
0.00
Current Expense Fund.
General Government Department
001 000 000
001 000 001
800.97
-
Legislative Department
001 000 110
Municipal Court Department
001 000 120
1,162.50
City Clerk Department
001 000 140
861.30
Internal Services Department
001 000 141
-
Finance Department
001 000 142
-
001 000 000
-
Legal Services
001 000151
-
Civil Service
001 000 160
-
Central Services Department
001 000 180
1,868.93
Police Department
001 000 210
6,884.07
Detention (Jail Services)
001 000 230
25,081.75
001 000 250
-
Storm Water Utility
001 000 310
-
001 000 311
-
001 000 312
-
Engineering Services
001 000 320
518.00
Planning Department
001 000 580
43.19
ode Compliance Department
001 000 590
Agency Disbursements
001001000
1,492.37
Current Expense Fund Total
38,713.08
Street Fund.,
Street Maintenance
101 000 420
8,945.36
Street Administration
101 000 430
1,277.92
Street Construction
101 000 950
-
Street Fund Total
10,223.28
Other Funds:
Fund Comm Devel Grants Fund
102 000 000
0.00
Library Fund
112 000 000
148.36
Hotel/Motel Tax Fund
113 000 000
7,163.05
Drug Fund
114 000 000
-
D.A.R.E. Fund
115 000 000
-
Criminal Justice Fund
116 000 000
-
East Wenatchee Events Board
117 000 000
146.72
Bond Fund
202 000 000
-
Equipment Rental & Replacement Fund
501 000 000
-
Other Funds Total
7,458.13
Prepays:
Current Expense
001 000 000
18.30
Street Improvement Fund
101 000 430
155.34
Comm Development Grants Fund
102 000 000
-
und Stadium Fund
113 000 000
-
vents Board Fund
117 000 000
-
Equipment Rental & Replacement Fund
501 000 000
-
Prepays Total
173.64
Grand Total All Funds
56,568.13
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E+
CITY OF EAST WENATCHEE
WARRANT REGISTER
2010 PAYABLES
26-Jan-10
ARRANT NUMBERS: 22628; 22660-22688
VOIDED WARRANTS: NONE
DEPARTMENT/FUND
ACCOUNT NUMBER
AMOUNT
Current Expense Fund:
General Government Department
001 000 000
0.00
001 000 001
44.45
Legislative Department
001 000 110
1,706.00
Municipal Court Department
001 000 120
1,231.03
City Clerk Department
001 000 140
575.00
Internal Services Department
001 000 141
1,263.14
Finance Department
001 000 142
235.80
001 000 000
-
Legal Services
001 000 151
-
Civil Service
001 000 160
-
Central Services Department
001 000 180
2,365.09
Police Department
001 000 210
5,685.28
Detention (Jail Services)
001 000 230
-
001 000 250
-
Storm Water Utility
001 000 310
-
001 000 311
-
001000 312
-
Engineering Services
001 000 320
-
lanning Department
001 000 580
55.00
e Compliance Department
001 000 590
-
gency Disbursements
001 001 000
-
Current Expense Fund Total
13,160.79
Street Fund:
Street Maintenance
101 000 420
6,646.93
Street Administration
101 000 430
135.00
Street Construction
101 000 950
-
Street Fund Total
6,781.93
Other Funds:
Fund Comm Devel Grants Fund
102 000 000
0.00
Library Fund
112 000 000
205.65
Hotel/Motel Tax Fund
113 000 000
-
Drug Fund
114 000 000
-
D.A.R.E. Fund
115 000 000
-
Criminal Justice Fund
116 000 000
-
East Wenatchee Events Board
117 000 000
2,030.00
Bond Fund
202 000 000
-
Equipment Rental & Replacement Fund
501 000 000
82.90
Other Funds Total
2,318.55
Prepays:
Current Expense
001 000 000
4,060. 00
Street Improvement Fund
101 000 430
-
Development Grants Fund
102000000nd
Stadium Fund
113000000ents
rvmm
Board Fund
117000000uipment
Rental & Replacement Fund
501000000epays
Total
4,000.00
Grand Total All Funds
26,261.27
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• 1/14/2010
City Clerk, Mayor, City Council,
This is request to be excused from the City Council meeting on January
26. I will be in Olympia with AWC.
This is also a request to be excused from the City Council meeting on
February 23. I will be on vacation in Arizona.
Thanks,
Chuck Johnson
•
0
• January 19, 2010
Mayor and City Council
Ref: request to be excused
I would like permission to be excused from the January 26, 2010 council
meeting. I will be in California and unable to attend.
Thank -you for your consideration:
Wayne Barnhart 64
5
Council member
0
0
•
COUNCIL AGENDA BILL #
PRESENTER:
POSITION:
TITLE:
Sprint Boat Racing
CITY OF EAST WENATCHEE
CITY COUNCIL AGENDA BILL
IDIOM
Dawn Collings
Director
AGENDA ITEM #
AGENDA DATE:
DEPARTMENT:
2
January 26, 2010
EVENTS
BACKGROUND/HISTORY:
At the January 121h Council Meeting, Events Coordinator Dawn Collings was given approval by
Council to pursue the opportunity of bringing sprint boat racing to East Wenatchee. Since that
time, Dawn has had conversations with representatives of the US Sprint Boat Association, the
owner of Webb's Slough in St. John, prospective property owners, prospective event partners,
local businesses, local people who have attended races in St. John and Horn Rapids (this track is
no longer in use), and local people who would like to see sprint boat racing come to East
Wenatchee. She has also met with the Events Board.
EXHIBITS:
Additional information will be presented at the Council Meeting.
RECOMMENDED ACTION:
The East Wenatchee Events Board recommends that the City Council proceed to race in the
2010 season!
FINANCIAL DATA:
Expenditure Required Amount Budgeted Appropriation Required
$ Presented at Council Meeting $ N/A $ N/A
ACTION TAKEN:
Motion Made By:
Councilmember Bremmer v
Councilmember Johnson
Councilmember McCourt
Councilmember Barnhart
Passed:�Z Failed:
Second By: ]u a b
Councilmember Raab
Councilmember Buckner
Councilmember Hendricks KAv
Mayor Lacy (in case of tie)
APV c ov&k -ate vgve [brwax--1 avNa PI, 4-,or 2 rc,.-ces
as Ib"5 as 4fAs%j; lj-btj
Page 1 of 1
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Page 1 of I
Dawn Collings
• From: Bikerstown USA [bikerstownusa@nwi.net]
•
•
Sent: Friday, January 22, 2010 9:31 AM
To: Dawn Collings
Subject: sprint boat racing
Hi Dawn, Sorry I can't make it to the meeting but I would like share that my wife
and I and several friends attended the Sprint Boat Races in St. John, WA this past
summer. We all enjoyed the races and were very impressed with how well it was
presented. One problem though, was the lack of accommodations in St. John and
we made our overnight stay in Colfax. I feel East Wenatchee would be a great
place to host this type of event provided an adequate location is found. The
popularity of this sport seems to be growing fast and is just coming into it's 3rd
year in our state. Now would be the time to make our valley into a prominent
location for the sprint boats before some other area is chosen. Thank you, Tony
LaChapelle owner of Bikerstown USA in Wenatchee.
509-663-4500
Sprint Boat Racing St.
John, WA
1 /22/2010
• To Whom it May Concern:
I and my husband are lifelong Wenatchee/East Wenatchee residents and Business owners here in the
Valley. We are extremely excited that there is a possibility for the Sprint Boats to have facilities in East
Wenatchee and see no possible way it would not benefit the valley!!! We have been to these races and they
are amazing. This is an action packed family event that would attract people from all over the state and
eventually other states as it is growing in popularity very quickly. From everyone that I have talked to I
hear nothing but good and excitement out of their mouths. The motor sports that are featured at Town
Toyota Center like the Ice Races and recently the Motor cross drew huge crowds and that was the first time
each event had even been held in the Valley. Easily the Sprint Boats would draw a crowd of that size and it
would just keep growing race by race. I will help in anyway that I can and many people and businesses I
have spoken to are willing to lend a hand.
Sincerely,
Scott & Tricia Prazer
More Supporting businesses and people:
Prazer Construction
Sand Storm Performance Parts
DJ Shelda
H & H Construction
The Harley Shop
Wenatchee Honda
Marine RV
Precision Waterjet
Star Rentals
Andy Feil
Ryan and Tennille Vickery
And many more! ! ! !
-FKL 0L:K�-ems, - � 4 �
. To whom it may concern:
When I read in the newspaper that the Sprint Boat Racing
Association wants to see if East Wenatchee would consider
the possibility of bringing this event into the Wenatchee
Valley I was excited. My family and I have attended many
events in Horn Rapids. It is fun, fast, exciting family event.
The Valley's restaurants, campgrounds, hotels could use
the revenue as well.
Please give this much consideration. You won't be
disappointed.
The McIntosh Family
•
0
Wenatchee Recreation
10 314 S. Wenatchee Ave.
Wenatchee Wa 98801
January 23, 2010
Taber Murphy
To Whom It May Concern:
The proposed Sprint Boat races coming to the Wenatchee
Valley will be a great economic boost in these difficult times.
With agricultural and housing revenues down, lets get some
entertainment dollars into the economy. Look at the recent
Arenacross race at the Town Toyota Center, there was two nights
with a packed house. Many of the people in attendance spent the
whole weekend here in town. That is a lot of hotels and restaurants
generating revenue. We are in a great location to expand our
Motor Sports based entertainment. The Wenatchee Valley is in the
geographic center of the state that makes it an easy draw to both
major metropolitan areas in Washington. We as a community need
to capitalize on any way to bring people (dollars!) in to the Valley.
We all need to support an organization that is willing to bring
Motor Sports into the valley. Thank you for your time and please
feel free to contact me.
Taber Murphy
is
Event Requirements
Property Owner Requirements:
• Track Area Approximately 4 acres, which would include fence setback.
• Water usage- approximately water needed is 750,000 gallons.
Pit area for boats and support equipment- Approximately 1 acre.
• Parking area and possible camping area.
• Spectator seating (grandstands optional).
Sufficient bathroom facilities (quantity based on county or city requirements).
• Gate personal and wristbands- general admission one color, pit area/VIP area another
color.
• Multi channel communications, radios for race officials and announcing tower. Multi
channel communications, radios for crowd control personal.
• Volunteers- 8-12 safety personal (track infield)
2 EMT certified safety personal (tack infield)
Security (track owners call)
Spotters, 1 backup
• Pit board time recording person (track owner provides).
a Waiting manned ambulance on track at all times during race day.
• Liability Insurance.
0 Start and finish banners.
• 5 pound fire extinguishers- .3 in pit area
6 on the track
2 on the boat launch
• 2 golf carts or 4 wheelers for race officials.
• PA system and an announcer station.
• Minimum 2 elevated platforms for media use (scissor lifts, scaffolding, etc).
• Programs (optional).
Concessions.
Generators where power is not available
• Launch vehicles (jeep club, utility vehicles, pickups, etc. if possible).
• Prize Purses supplied by Track/Promoters.
0
US SBA Requirements
• Race liability insurance/$1,000,000 provided by the USSBA- The track and/or
partners are named as additional insured.
• Electronic timing eyes and clock reader board.
• Race officials- Race controller
Lead safety coordinator (trains your volunteers for track safety)
Technical inspector 1
Technical inspector 2
Lead timer
Backup timer
Pit coordinator
Launch master
Race announcer
Lead spotter
• To Be Determined- Safety fencing and crowd control fencing.
0
• The above listed is covered in the USSBA fee of $6,000, per race event.
0
0
•
Sprint Boat Racing
Expenses
USSBA Fee
$6,000
_
Lease Payment on Property
_
Trenching
$11,500
(one time fee)
Water
Fencing
Event Supplies
Prize Purses
$5,000+
_
1 st, 2nd & 3rd X 3 categories
Porta-Potties
Media Platforms (minimum of 2)
Generators
PA System and Announcer Station
Disposal of Contaminated Oil
Launch Vehicles
Jeeps, Utility Vehicles, Pickups
Golf Carts or 4 Wheelers (2)
Multi Channel Radios (10)
Fire Extinguishers (11
Start & Finish Banners
Potential Revenue
Per Race
Gate Fees
1,750 x $15 (adult)
$26,250
_
�-
750 x $12 (youth 6 - 12)
$9,000
Fees
j
_V_endor
15 x $100
$500
Parking Fees
875 x $2
$1,750
Dry Camping
50 x $10
$500
Total
$38,000
I
Pit Passes
$3 - $5 on top
of gate fees
VIP Packages
Example: $2,500 for special section,
100 tickets, catered meal, tables, chairs,
_
canopy, etc.
Hotel Rooms & Meals
Race Teams, Spectators, etc.
I
- -r
-
Promotions
_
Event promoted on all USSBA related websites
USSBA will work with local media
Racers would bring boats to car shows, etc. to promote upcoming race
Racers would have boats on display in town on Friday night prior to race
We could advertise race as a "destination" for motorcycle/car clubs
We could sell event merchandise
_
I
es
.v, ,•, 4�_�.:'::!•. ••".: r:�:_ .. uniloe Sro)�s SOrin/Ba•/wsso<i�IIoe OA'e!t/Woe.Hro - -„ a :_.___,,,,_,
2010
Race Venue Contract
This agreement is made and entered into by the United States Sprint
Boat Association, hereinafter referred to for all intents and purposes as the
"USSBA" and , an independent
promoter/owner operating as a race track provider, hereinafter referred to for
all intents and purposes as the "Contractor". The USSBA and Contractor
hereby agree to the following date(s) for Sprint Boat Racing Event(s):
Event 1, Date: Event 2, Date:
In consideration of the terms, conditions, covenants and performance
contained herein, the parties hereto agree as follows:
1. Responsibilities:
USSBA: The USSBA, as defined above, shall be responsible for the
following:
• Race Day Insurance (With Additional Insured Listed)
• Electronic Time Clock with Reader Board
• Race Day Track Rotation and Course Maps
• Race Officials:
• 1 Announcer
• 1 Lead Timer
• 1 Backup Timer
• 1 Race Controller
• 1 Lead Technical Inspector
• 1 Assistant Technical Inspector
• 1 Race Safety Coordinator
• 1 Pit Coordinator
• 1 Launch Coordinator
• • 1 Track Spotter
1
• • I Race Secretary
• The USSBA will run the race event and will keep lag time to a
minimum.
Contractor: The Contractor, as defined above, shall be responsible for
the following:
• Liability Insurance, with USSBA listed as additional insured.
• USSBA approved Track area.
• 12 USSBA qualified safety personnel for the track infield.
• 1 Backup Rotation Spotter.
• Safety fencing and crowd control fencing.
• Fully defined Start and Finish lines identified.
• Pit area for up to 31 boats and support equipment.
• 2 Fire extinguishers for the launch area (minimum 4lb-ABC).
• 10 Multi Channel communication FM Radios for race officials
and announcing tower plus any additional radios required for
contractor use.
• •
1 Waiting manned ambulance / rescue vehicle.
launching by the USSBA.
•
Organized vehicles pre approved
•
Public Address System.
•
1 announcer and officials' platform elevated so as to provide
clear view of all portions of the track.
•
Power available for the Public Address and Timing systems.
•
Trophies to include 3 places for each of 3 classes of boats
(Super Modified, Group A-400, and Super Boat).
•
Additional Prize Money.
•
Elevated and sheltered table for Timers with an in -line view of
the start and finish lines.
•
Rescue trailer and vehicle for disabled boats.
•
Starting line flag person.
•
Notify the USSBA Secretary of the scheduled Event starting
times three (3) weeks prior to any scheduled Race Event
2. Duration of agreement: The term of this contract and the
performance of the contractor shall commence at 4 pm the day before
each race and terminate 3 hours after each race is final.
0)
• 3. Set up deadline: Contractor agrees to have the race track, PA system,
security, communication devices for race officials, ambulance on site,
and a safety crew, in place and ready 1.5 hours prior to the scheduled
start of each race.
4. Compensation/method of payment: The Contractor shall pay the
USSBA $6,000.00 by 6 pm the day before each race venue. Payment
shall be made by Personal or Certified Check, made payable to the
United States Sprint Boat Association, or Cash. Copies of the
contract will be made available at signing. The USSBA secretary will
be notified of the exact added purse amount 3 days prior to each race
venue.
5. Subcontracting: The Contractor shall not assign or subcontract any
portion of this contract without prior USSBA approval.
6. Compliance with laws: The Contactor, in performance of this
contract, agrees to comply with all applicable local, state and/or
• federal laws and ordinances. Contractor agrees to obtain all necessary
permits or licenses necessary for the safe, legal operation of his/her
scheduled activities.
7. Amendments: Any and all amendment(s) to this contract shall be in
writing, signed by both parties, and attached to this contract. No oral
understanding or agreement not incorporated herein shall be binding
on any of the parties hereto.
8. Security: The Contractor shall provide security 1.5 hours prior to the
scheduled start of any race, and continue through race completion, or
until the majority of the fan base has dispersed.
9. Loss or Damage: USSBA will not be responsible for any losses or
damages to the Contractor, exhibit, or items within the exhibit area
from any cause. Small, and valuable, exhibit materials will be secured
by the Contractor.
10.Hold Harmless and indemnification: All service rendered or
preformed under this contract will be preformed or rendered entirely
40 at the Contractor's own risk and exptessly agrees to hold harmless and
• indemnify the USSBA, its officers, agents, employees from any and
all liability, loss, or damage including reasonable cost of defense that
they may suffer as a result of claims, demands, actions or damages to
any and all persons(s) or property, costs, or judgments against
USSBA, its officers, agents or employees which result from, arise out
of, or are in any way connected with the service preformed by the
Contractor under this contract.
11.Cancellation: "Notice of Cancellation" shall be received by the
Secretary of the USSBA, 1360 W. Dogwood Rd., Pasco, WA 99301,
no less than ninety (90) days prior to event date of any agreed race .
In the case of failure by the Contractor to give 90 days cancellation
notice or to arrive, set up and work, Contractor shall be required to
make payable to the USSBA all fees required under this agreement.
12. Acts of God: Extreme weather conditions that may jeopardize the
race venue shall not be the fault of the contractor and therefore the
USSBA will not hold the contractor liable for Cancellation penalties
listed in section 11 of this contract. Extreme weather conditions shall
• include natural disasters such as tornado, earthquake, fire, flood,
snow, and hail.
11
13.Additional terms: Any and all other regulations which may be
necessary for the safety and benefit of racers and the general public,
not listed herein, shall be adhered to by Contractor upon notification
by USSBA.
14.Attorney and Venue Fees: If by reason of default on either the part
of the USSBA or the Contractor in the performance of any of the
provisions of this contract, it becomes necessary for either party to
engage the services of an attorney, the prevailing party shall be
entitled to recover costs and attorney's fees. This agreement shall be
interpreted in accordance with the laws of Washington State and
venue shall be properly situated in BentonCounty, WA.
M
•
15.Banners: The use and placement of USSBA banners will be mutually
agreed upon by the US SBA and the Contractor no later than 1 day
prior to any race event. All other banners (non USSBA) will be
negotiated for compensation to the contractor no later than 1 day prior
to the race event.
•
40
Contractor
DATE:
DATE: 2/10/2010
United States Sprint Boat Association
•
CITY OF EAST WENATCHEE
FINANCE DIRECTOR
271 9- STREET NE • EAST WENATCHEE, Wry 98802
PHONE (509) 886-4507 • FAx (509) 886-6109
January 20, 2010
Mayor & City Council
City of East Wenatchee, Washington
Subject: Completion of 2007 & 2008 Audits by the Washington State Auditors
Office
Please find the attached documents:
1. Exit Conference Agenda for meeting held on January 14, 2010, and
2. Management Letter, dated January 14, 2010.
The Exit Conference was attended by Juan Esparza, Audit Manager, and Jacob
Taylor, State Auditor, from the local SAO in Wenatchee. I attended along with
Mayor Lacy, Councilmember Johnson, Teresa Allen and nearly all department
directors.
As usual, the auditors reported the scope of their work and results of their
Accountability Audit and Financial Statement Audit for the years 2007 and 2008.
As you review the Exit Conference document, please note that there were no
findings, one management letter communication (attached separately), and three exit
items related to controls and procedures in the City. The Management Letter
communication and the three exit items were discussed among the group without
disagreement. Some are already resolved and others will be addressed to correct
each situation.
If you should have questions, please contact me in advance of the meeting if
possible. If not, we can discuss at the Council meeting.
Ni A. Gerde
Finance Director
•
Washington State Auditor's Office
Exit Conference
City of East Wenatchee
• January 1, 2007 through December 31, 2008
January 14, 2010
WASHI NGTON
BRm SONNTAG
�`"' STATE AUDITOR
0
Audit Information
Audit Scope
Our audit was planned and conducted using a risk -based approach covering the following
general areas for the period beginning January 1, 2007 and ending December 31, 2008:
• Accountability for public resources and compliance with laws and regulations
• Financial statements
In keeping with general auditing practices, we did not examine every transaction, activity
or area. Instead, our procedures focused on identifying and examining those
transactions, activities or areas that posed the highest risk.
Accountability for Public Resources and Legal Compliance
We evaluated accountability for public resources and compliance with certain laws and
regulations in the following areas:
• Courts system • Police department
• Restricted revenues • Land sales
• General disbursements
Financial Statements
We performed an audit of the financial statements in accordance with Government
Auditing Standards to conclude whether the statements were presented fairly in all
material respects. Our audit was conducted on a test basis and cannot be relied upon to
identify every instance of misstatement, fraud or noncompliance in the financial
statements.
As part of our audit of the financial statements, we obtained an understanding of internal
controls over financial reporting. Government Auditing Standards also required us to test
compliance with any provisions of laws, regulations, contracts and grant agreements that
could materially affect financial statement amounts or data significant to the audit.
Audit Reports
Accountability Report
This report summarizes the results of the accountability audit. The report will not include
any findings.
E
Financial Statement Reports
• This report includes our opinion on the financial statements. An unqualified opinion will
be issued which means the financial statements are presented fairly, in all material
respects.
It also includes our report on internal control over financial reporting and on
noncompliance and other matters as required by Government Auditing Standards. That
report will not include any findings.
These reports are expected to be issued within the next several weeks. We now offer a
free subscription service that allows you to be notified by email when audit reports are
released or posted to our Web site. You can sign up for this convenient new service on
our website at:
www.sao.wa.gov/EN/News/Subscriptions
Other Required Communications
In addition to our audit reports, we are required by professional auditing standards to
communicate other significant issues to the as follows:
• There were no significant difficulties encountered or disagreements with entity
management during the audit.
• There were no material misstatements corrected by management during the audit.
• There were no uncorrected misstatements in the audited financial statements.
Audit Results
Audit Recommendations
We are pleased to report no findings. We will review the status of the attached
management letter and exit items in our next audit.
MANAGEMENT LETTER:
Restricted Revenues — REET
The City failed to comply with state requirements for spending Real Estate Excise Tax
revenues. See attached letter on page 4.
EXIT ITEMS:
Cash Receipting/Depositing:
• We found the City lacks adequate controls over cash handling within the Treasurer's
office. The City Treasurer completes the deposit slip, makes the daily deposit, and
reconciles all deposits to the bank statements. We recommend that the City enact
segregation of duties for cash handling within the Treasurer's office.
2
• Police Department - Cash handling:
We found that the City's Police department is not properly safeguarding receipted cash
and is not complying with RCW: 43.09.240 which requires daily deposits with the City
Treasurer.
•
Seizure and Forfeiture reports:
The City failed to comply with State law that requires the police department to submit
quarterly seizure and forfeiture reports to the State Treasurer's office.
Status of Prior Audit Recommendations
Concluding Remarks
We would like to thank officials and employees for their helpfulness and timely response
to our audit requests. We will be sending an e-mail to Nick Gerde regarding an on-line
customer service survey. This email will be from "State Auditor's Office <WA-
StateAuditor@sao.wa.gov>". Please take a few minutes to complete this survey. Your
feedback is important to our on -going commitment to continually develop and improve our
audit process.
Your next audit is scheduled to be conducted in 2011 and will cover the following general
areas:
• Accountability for Public Resources FY — 2009 and 2010
• Financial Statement FY — 2009 and 2010
If federal grant expenditures are $500,000 or more in any fiscal year, please notify our
Office so we can schedule your audit to meet federal single audit requirements.
Budgeting:
For assistance in the City's budgeting process, we anticipate the cost for your next audit
to be approximately $13,500.
3
• Management Letter
City of East Wenatchee
January 1, 2007 through December 31, 2008
•
0
Real Estate Excise Tax restricted funding
State law (RCW 36.70A.040) requires cities to adopt a comprehensive land use plan
and to use Real Estate Excise Tax (REET) money solely for financing capital projects
specified in the capital facilities part of the comprehensive plan (RCW 82.46.010).
The City received $396,306 in REET tax money during the audit period. The
approved comprehensive plan budget allocated REET money to road projects. It also
allotted $198,500 for an annexation payment to the County and $97,000 for the
purchase of property adjacent to City hall. These projects were not in the
comprehensive plan. Changes in the planned use of REET funds should have been
done through a formal amendment to the capital facilities plan, which requires public
participation.
We recommend the City comply with state law governing the use of REET money to
ensure all projects are included in the comprehensive plan or in approved
amendments to the plan.
4
•
Washington State Auditor
Brian Sonntag
January 14, 2010
City Council
City of East Wenatchee
271 Ninth St. N.E.
East Wenatchee, WA 98802
Management Letter
In planning and performing our accountability audit of the City of East Wenatchee for January 1,
2007 through December 31, 2008, we noted areas in which the City's compliance with state
• laws and regulations could be improved. While these items are not significant enough at this
time to include in our report, we believe our recommendations will assist you in improving the
City's compliance.
•
We will review the status of these comments during our next audit. We have already discussed
these comments and made suggestions for improvements to City officials and personnel. We
would be pleased to discuss them in further detail at your convenience. If you have any
questions, please contact me at (509) 662-0440,
We would also like to take this opportunity to extend our appreciation to your staff for the
cooperation and assistance given during the course of the audit.
Sincerely,
Juan Esparza, Audit Manager
Attachment
Insurance Building, P.O. Box 40021 • Olympia, Washington 98504-0021 • (360) 902-0370 • TDD Relay (800) 833-6388
FAX (360) 753-0646 • http://www.sao.wa.gov
SManagement Letter
City of East Wenatchee
January 1, 2007 through December 31, 2008
Real Estate Excise Tax restricted funding
State law (RCW 36.70A.040) requires cities to adopt a comprehensive land use plan and to
use Real Estate Excise Tax (REET) money solely for financing capital projects specified in
the capital facilities part of the comprehensive plan (RCW 82.46.010).
The City received $396,306 in REET tax money during the audit period. The approved
comprehensive plan allocated all REET money to road projects. During the audit period, the
City allotted $198,500 to cover annexation payments to the County and $97,000 for the
purchase of property adjacent to City hall. These projects were not in the approved
comprehensive plan. Changes in the planned use of REET funds should have been done
through a formal amendment to the capital facilities plan, which requires public participation.
We recommend the City comply with state law governing the use of REET money to ensure
all projects are included in the comprehensive plan or in approved amendments to the plan.
•
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CITY OF EAST WENATCHEE
OFFICE OF THE MAYOR
271 9TH STREET NE EAST WENATCi EE, WA 98802
PHONE (509) 884-9515 � FAX (509) 884-6233
January 20, 2010
Mr. Rick Krochalis
Regional Administrator
Region 10 — Seattle
Jackson Federal Building
915 Second Ave, suite 3142
Seattle, WA. 98174-1002
Dear Mr. Krochalis,
I am writing today to express the City of East Wenatchee's strong support of Link
Transit's Bus and Bus Facilities Livability Initiative Program grant application. We are
strongly supportive of their grant request for the joint development of an East
Wenatchee Transit Center and park and ride facility. The proposed transit center/park
and ride facility is a vitally needed enhancement to our community that provides
significant benefits to East Wenatchee, our transit service, and regional mobility. This
proposed joint development is a key component of an extensive commercial
redevelopment of the Wenatchee Valley's largest shopping mall which will serve to
change this aging shopping complex into a more vibrant retail center and a regional
entertainment center.
The proposed joint development project would construct a three story, 1,000 space
parking garage at the Wenatchee Valley Mall. The top floor of the garage will be level
with an adjacent arterial road (Baker Street) and will incorporate a ten (10) bay transit
terminal that includes two electric bus charging stations, public restrooms, appropriate
transit passenger amenities including a guest waiting room, and extensive
landscaping. The project also includes 150 dedicated parking spaces for park and ride
needs. The transit plaza will serve as the primary entrance to a regional entertainment
complex (14 screen theater complex and food court) as well as a major entry to the
Wenatchee Valley Mall.
The need for this project is well documented. In 1997, Link Transit conducted the East
Wenatchee Transit Center Study which evaluated potential locations for a transit
center; the study determined that the locally preferred alternative and best location for
such a center is this self same project location. The proposed project also supports the
overall livability of our region. The immediate vicinity contains the probably the largest
concentration of high density, moderately priced apartments in the Wenatchee Valley
as well as several housing facilities for elderly persons and persons with disabilities.
The mall is well connected to other commercial areas of East Wenatchee and
downtown Wenatchee with 15 minute frequency, electric powered shuttle service.
The grant request is for $5.75 million dollars of federal funding. If granted, this will be
matched by $12.1 million of private funding committed by the mall's owners, Vintage
Real Estate, LLC. In addition, this grant would leverage an additional $28.1 million of
private funding which will build the entertainment complex, a new mall entrance, and
expand and renovate the existing mall. This private investment of $40.2 million dollars
would be a significant lift to our local economy. On top of the necessary construction
jobs to build the project, the entertainment complex and mall expansion is projected to
result in the addition of at least 100 permanent jobs to our valley. For our very small
urban area, this represents a truly significant economic boost.
For all of the above referenced reasons, I am very pleased to communicate our
support and endorsement of Link Transit's $5.75 million dollar Livability grant request.
Steve Lacy
Mayor,
City of East Wenatchee
•
0
3 CI-TOF ESi rXC-H-rlEllAN_
STREET DEPARTMENT
271 9TH STREET NE • EAST WENATCHEE, WA 98802
PHONE (509) 884-1829 • FAx (509) 886-6113
Fig A 1 Girl 9 U IT,
To: East Wenatchee City Council and Mayor
From: Brandon Mauseth, Street Superintendent
Date: January 22, 2010
Subject: Mayor's Report
Cost Analysis for rental house
Mayor's Report:
During the October 13th, 2009 City Council meeting, staff was directed to complete a cost
analysis for a remodel of the rental property located at 307 9th Street NE.
There were five options to consider;
1. Move Police Department staff to the rental
2. Remodel the rental and move the library
3. Move one or more city departments from the west wing of City Hall to the rental.
4. Rent the property for income
5. Sell the Property
Option 1 — Convert the rental into Police Department office space:
Estimated Cost = $116,590.00
This option will relocate 6 Police Department Staff to the rental house freeing up space
in the Police Station and providing one administrative office in the west wing of City Hall. No
improvements would be necessary for City Hall
Staff is requesting authorization to hire an architect or -general contractor and complete the
design, construction plans and construction estimate. Authorization not to exceed $12,000.
Prior to commencing with construction, staff and the consultant will present design,
construction plans and the estimated construction costs.
Attachments:
a. Minutes from the October 13th council meeting
b. Letter from Police Chief Harrison
c. Cost analysis for;
1. Converting the rental house into space for the Police Department
2. Converting the rental house into Library space
3. Converting the rental house into Community Development & Street Dept.
4. Keeping the house as a rental property
Page 1 of 1
Lori Barnett
• From: Dana Barnard
Sent: Monday, November 02, 2009 4:50 PM
To: Lori Barnett
Subject: Council Meeting 10.13.09
MAYOR'S REPORT
Mayor Lacy said he would like to open a discussion as to how Council wishes to proceed with the City
owned rental home adjacent to City Hall. He said the options that have been brought up consist of the
following:
• Remodel the rental to move the library into that building;
• Move one or more City Departments from the west wing of the City Hall to the rental;
• Utilize the rental for additional housing of Police Department employees;
• Rent the property for income; or
• Sell the property.
Mayor Lacy said he would prefer Council make a proposal by way of a motion to get a discussion started.
Council Action: A motion was made by Councilmember Buckner, to house as many Police officers as
necessary in the rental home to relieve congestion in the current office space.
Mayor Lacy suggested authorizing a cost analysis for all options prior to making a final decision on what
to do with the property. He added the City purchased the property in 2007 for $265,000.
is Councilmember Buckner withdrew his motion.
Council Action: A motion was made by Councilmember Buckner, second by Councilmember Raab, to
authorize a study of all options including a cost analysis for all options prior to making a final decision on
what to do with the property. The motion carried, 7-0.
Dana Barnard, City Clerk
City of East Wenatchee
z71 9th Street NE
East Wenatchee, WA 988oz
(509) 884-9515 Phone
(509) 884-6z33 Fax
dbarnardPeast-wenatchee.com
•
•
Police Department usage of
East Campus building:
1.) Chief Harrison, Assistant Chief Reierson, Detective Darnell, Detective Dieringer
and Administrative Assistant Bryant set up office.
2.) Chiefs' upstairs, detectives and administrative assistant downstairs.
3.) This move frees up three office spaces in police wing and one office at the city
hall downstairs. We currently have three sergeants in one office in the police
wing. This way the sergeants would share two offices and one office would make for
a much quieter interview/report writing room for patrol officers. Also, by the
administrative assistant moving, this would make for more space for the records
persons.
4.) There is much space for storage at the east campus building. The records that we
currently have in the city hall basement (2/3 of the room) would move to the east
building. This would make for much more room for the city hall and court records.
There are many records in the police department now that could move to the east
building. We currently have found bicycles, ammunition, and other equipment in a
garage to the north of the police wing. That storage would move to the east building
and free up that garage for the street department. We currently have firearms stored
in lockers in the men's rest room. They would move to the east building. Our evidence
room is full and has been for a long time. A lot of safekeeping (not evidence) items of
property could be moved to the east building.
5.) Another important aspect of the East Campus building, that we do not have room for
currently, is for a special interview room for child victims of sexual abuse. There would
be room there for that interview room.
•
•
•
City of East Wenatchee
307 9th Street - Rental House
January 1, 2010
Cost analysis for rental property
Scenario 1: Convert to East Wenatchee Police Department
Benefit:
Provides 6 workspaces for the Police Department, 1 office for general City Staff in City Hall
Addresses the City's greatest need, Least impact on City Hall and Staff
Repair Components
Estimated Cost
Structural
Support columns $5,000 to $10,000
$7,500
Remove patrician wall between kitchen and living room area
$900
ADA Compliance (Parking stall, sidewalk ramp and interior circulation)
*Access ramp from front porch to the 9th Street sidewalk $208 In/ft 35 feet
$7,280
*Re -configure bathroom for wheel chair accessibility $200 sq/ft
$9,600.00
Interior walls & counter top(living room)
$2,000.00
Furniture (cubicle, desks, cabinets, shelves)
$5,000
Mechanical
Electrical upgrades
$16,000
*New Service $2,500
*Furnace Electrical upgrade $1,500
*wiring $10,000
*Computer and Phone wiring $2,000
IT upgrades (not including computer stations = $3,000 per station)
$1,500
Phone Network
$3,300
Replacement of heating and cooling system
* electrical furnace (use electric furnace since the building needs electrical impro.)
$5,895
Remove buried oil tank
$4,000
Cosmetic repairs
paint interior walls (all wal►s)
$11,000
replace carpet $4.00 sq/ft
$6,400
replace windows in main floor bedroom $700 per window x 6
$4,200
flooring in kitchen area $5.00 sq/ft
$2,500
Site work
*fence & trees
$2,000
*filling and grading (2' cut, no fill, small retaining wall)
$4,000
*Asphalt preparation & Asphalt work
Base Prep ($40.00 ton)
$4,560.00
Asphalt ($95.00 ton)
$8,455.00
Professional Services
Architect (Design and construction drawings) $7,000 to $10,000
$9,000
Engineer (structural calcs for reinforcing the main floor) $1,000 to $2,500
$1,500
Total
1 $116,590.00
0
City of East Wenatchee
307 9th Street - Rental House
January 1, 2010
Cost analysis for rental property
Scenario 2: Convert to East Wenatchee Library
Benefit:
Moves Library into their own space with their own parking, moves Police Dept. into the entire basement space
Moves Events and the Finance Dept into the upstairs east wing of City Hall or into Library space
Repair Components
Estimated Cost
Structural
Support columns $5,000 to $10,000
$10,000
Remove patrician wall between kitchen and living room area
$900
ADA Compliance (Parking stall, sidewalk ramp and interior circulation)
*Access ramp from front porch to the 9th Street sidewalk $208 In/ft 35 feet
$7,280
*Re -configure bathroom for wheel chair accessibility $200 sq/ft
$9,600.00
Interior walls & counter top(Library space)
Furniture (cubicle, desks, cabinets, shelves)
$2,000.00
$5,000
Mechanical
Electrical upgrades
$16,000
*New Service $2,500
*Furnace Electrical upgrade $1,500
*wiring $10,000
*Computer and Phone wiring $2,000
IT upgrades (not including computer stations = $3,000 per station)
$1,500
Phone Network
$3,300
Replacement of heating and cooling system
* electrical furnace (use electric furnace since the building needs electrical impro.)
$5,895
Remove buried oil tank
$4,000
Cosmetic repairs
paint interior walls (all walls)
$11,000
replace carpet $4.00 sq/ft
$6,400
replace windows in main floor bedroom $700 per window x 6
$4,200
flooring in kitchen area $5.00 sq/ft
$2,500
Site work
*fence & trees
$2,000
*filling and grading (2' cut, no fill, small retaining wall)
$4,000
*Asphalt preparation & Asphalt work
Base Prep ($40.00 ton)
$4,560.00
Asphalt ($95.00 ton)
$8,455.00
Professional Services
Architect (including the design work for City Hall space) $12,000 to $17,000
$15,000
Engineer (structural calcs for reinforcing the main floor) $2,500 to $3,500
$3,000
Remodel basement for Police and Library space for other Dept. (rough estimate)
$20,000.00
Total
$146,590.00
E
•
•
City of East Wenatchee
307 9th Street - Rental House
January 1, 2010
Cost analysis for rental property
Scenario 3: Convert to Community Development & Street Dept.
Benefit:
Move Community Development & Street Dept. out to rental house. Moves Nick, Teresa and Dawn upstairs.
Moves the Police Department downstairs and leaves the Library in their existing space.
Repair Components
Estimated Cost
Structural
Support columns $5,000 to $10,000
$10,000
Remove patrician wall between kitchen and living room area
$900
ADA Compliance (Parking stall, sidewalk ramp and interior circulation)
*Access ramp from front porch to the 9th Street sidewalk $208 In/ft 35 feet
$7,280
*Re -configure bathroom for wheel chair accessibility $200 sq/ft
$9,600.00
Furniture (cubicle, desks, cabinets, shelves)
$5,000
Mechanical
Electrical upgrades
$16,000
*New Service $2,500
*Furnace Electrical upgrade $1,500
*wiring $10,000
*Computer and Phone wiring $2,000
IT upgrades (not including computer stations = $3,000 per station)
$1,500
Phone Network
$3,300
Replacement of heating and cooling system
* electrical furnace (use electric furnace since the building needs electrical impro.)
$5,895
Remove buried oil tank
$4,000
Cosmetic repairs
paint interior walls (all walls)
$11,000
replace carpet $4.00 sq/ft
$6,400
replace windows in main floor bedroom $700 per window x 6
$4,200
flooring in kitchen area $5.00 sq/ft
$2,500
Site work
*fence & trees
$2,000
*filling and grading (2' cut, no fill, small retaining wall)
$4,000
*Asphalt preparation & Asphalt work
Base Prep ($40.00 ton)
$4,560.00
Asphalt ($95.00 ton)
$8,455.00
Professional Services
Architect (including the design work for City Hall space) $10,000 to $13,000
$11,500
Engineer (structural calcs for reinforcing the main floor) $2,500 to $3,500
$3,000
Remodel basement for Police Department (rough estimate)
$10,000.00
Total1
$131,090.00
•
•
0
City of East Wenatchee
307 9th Street - Rental House
January 1, 2010
Cost analysis for rental property
Scenario 4 : Keep as a rental property
Benefit:
Annual Revenue (rent)
$12,000
Annual Maintenance & Repairs
$1,200
Repair components
Estimated Cost
Structural
0
Mechanical
0
Cosmetic repairs
paint interior walls (all walls)
$11,000
replace carpet
$4.00 sq/ft
$6,400
replace windows in main floor bedroom
$700 per window x 6
$4,200
flooring in kitchen area
$5.00 sq/ft
$2,500
Site work
0
Professional Services
Architect
Engineer
0
0
Total
$24,100.00
0
COUNCIL AGENDA BILL #
PRESENTER:
POSITION:
CITY OF EAST WENATCHEE
CITY COUNCIL AGENDA BILL
10-01-03
Nick Gerde
Finance Director
AGENDA ITEM #
AGENDA DATE:
DEPARTMENT:
TITLE:
A Resolution approving the 2010 Annual Financial Plan.
3
January 26, 2010
Finance
BACKGROUND/HISTORY:
The City Council approved Resolution 2009-06 in May 2009 requiring the development
and approval of an annual financial plan which would include consideration of certain
financial planning elements and cover a certain time period. This 2010 Annual
Financial Plan satisfies those requirements, and has been approved by the Budget
Committee.
EXHIBITS:
• Resolution
2010 Annual Financial Plan (will be submitted at Council Meeting).
RECOMMENDED ACTION:
Adopt the resolution adopting the 2010 Annual Financial Plan.
FINANCIAL DATA:
Expenditure Required Amount Budgeted Appropriation Required
$ N/A $ N/A $ N/A
ACTION TAKEN:
Motion Made By:
Councilmember Bremmer
Council member Johnson
Councilmember McCourt
Councilmember Barnhart
Passed: 5 0 Failed:
Second By:
Councilmember Raab
Councilmember Buckner
Councilmember Hendricks
Mayor Lacy (in case of tie)
Page 1 of 1
RESOLUTION NO.2010-_
A RESOLUTION OF THE CITY OF EAST WENATCHEE,
WASHINGTON, APPROVING THE 2010 ANNUAL FINANCIAL
PLAN.
1. Recitals
a. Preamble. The City Council of East Wenatchee ("City Council") desires
to approve its 2010 Annual Financial Plan.
b. The City Council has approved Resolution 2009-06 in May 2009, the
provisions of which requires the City to develop and approve an Annual
Financial Plan.
c. The Budget Committee, including the Mayor, Finance Director and three
Council members, have reviewed the attached 2010 Financial Plan and
recommend its approval by the City Council.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO RESOLVE AS
FOLLOWS:
Section 1: Adoption Effective January 26, 2010, the City Council adopts the City of
East Wenatchee 2010 Annual Financial Plan, which is attached as exhibit "A".
• Passed by the City Council of East Wenatchee, at a regular meeting thereof on
January 26, 2010.
CITY OF EAST WENATCHEE,
WASHINGTON
By Steven C. Lacy, Mayor
Attest:
Dana Barnard, City Clerk
FILED WITH THE CITY CLERK: 1/21/2010
PASSED BY THE CITY COUNCIL:
RESOLUTION NO.: 2010-
•
COUNCIL AGENDA BILL #
PRESENTER:
POSITION:
CITY OF EAST WENATCHEE
CITY COUNCIL AGENDA BILL
10-01-04
Steven C. Lacy
Mavor
AGENDA ITEM #
AGENDA DATE:
DEPARTMENT:
4
January 26, 2010
Legislative
TITLE:
Approval of a Contract for Services with Ralph Aiken, III, for the City's Information Systems
Support Services.
BACKGROUND/HISTORY:
This contract is the same as the previous including thosalary.
EXHIBITS:
Contract for Professional Services.
RECOMMENDED ACTION:
Authorize Mayor to sign the contract.
FINANCIAL DATA:
Expenditure Required Amount Budgeted Appropriation Required
$ 51G, teg9 qL $ 55, (01el42 $
ACTION TAKEN: ``,,. II��
Motion Made By: �\Cts
Councilmember Bremmer
Councilmember Johnson
Councilmember McCourt
Councilmember Barnhart
Passed: S�Q Failed:
0
Second By: ? V"M Kh'9t.—
Councilmember Raab
Councilmember Buckner
Councilmember Hendricks
Mayor Lacy (in case of tie)
Page 1 of 1
• Contract for Professional Services
1. Parties. The Parties to this agreement ("Agreement") are the City of East Wenatchee
("City") and Ralph Aiken, III ("Contractor").
In consideration of the terms, conditions, covenants, and performance of the scope of
work contained herein, as attached and made a part hereof, the City and Contractor mutually
agree as follows:
2. Scope of work. Contractor agrees to work as an Information Systems Manager for the
City. Contractor shall provide the services specified below. These services shall be termed
"work" herein. Contractor shall perform the following information systems support services:
a.
Ensure internal and external security of the City's computer system;
b.
Maintain and repair computers, servers, and printers;
c.
Troubleshoot and solve computer problems;
d.
Maintain and update the City's website as directed by the Mayor;
e.
Maintain the City's telecommunication system;
f.
Download software applications and any necessary updates onto City computers;
g.
Maintain and update a written inventory of any software products purchased by
the City;
h.
Maintain and update a written inventory of any hardware products purchased by
the City
i.
Be accessible by telephone between the hours of 7:00 a.m. and 6:00 p.m., Monday
through Friday;
j.
Be able to be at City Hall within 180 minutes of receiving notification that his
services are needed at City Hall;
k.
Provide back up information system support service for the Police Department;
and
1.
Provide timely, reliable, and cost effective service.
3. Term of Contract. The effective date of this contract is January 1, 2010. This contract
expires on December 31, 2010. The City may terminate this Contract without cause upon
written notice. Work in progress will be paid, on a prorated basis to the date ordered to stop.
4. Compensation.
a. Total Compensation. The City shall pay Contractor $4,641.66/per month for
performing the work set forth in paragraph 2.
b. Disputed work: If the City believes in good faith that some portion of work has
not been completed satisfactorily; the City may request that Contractor correct the
work before the City pays for such work. In such event, the City must reasonably
explain to Contractor its concern over the work and the remedy that the City
expects from Contractor. The City may withhold from any payment otherwise due
an amount that the City in good faith is under dispute, or if the Contractor does
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• not provide a sufficient remedy, the City may retain the amount equal to the cost
to the City for otherwise correcting or remedying the work not properly
completed.
c. Method of Payment. Contractor shall submit a monthly invoice for compensation.
The monthly invoice shall contain a detailed description of the work performed
during the month, the number of hours spent performing such work, and any
reimbursable costs and expenses incurred in connection with such work.
d. Invoices. Contractor shall submit invoices to the following address:
The City of East Wenatchee
271 Ninth St. NE
East Wenatchee, WA 98801
Attention: Teresa Allen
5. Representations. Contractor represents and warrants that he has the requisite training,
skill and experience necessary to provide work and is appropriately accredited and licensed by
all applicable agencies and governmental entities.
6. Independent Contractor. The parties intend and understand that Contractor shall be an
independent contractor. The parties further intend and understand that the City shall be neither
liable for, nor obligated to pay: sick leave, vacation pay, social security or other tax that may
arise as an incident of employment, or any other benefit of employment.
The Contractor shall pay all income and other taxes as due. Any industrial or other insurance
purchased for the benefit of the Contractor shall not convert this Contract to any type of
employment contract.
The Parties recognize that Contractor may or will be performing professional work during the
term for other parties and that the City is not the exclusive user of the work that Contractor will
provide.
7. Property and Confidential Information. Contractor shall not, without the prior written
consent of the City, disclose to third parties information that is not otherwise subject to public
disclosure unless:
a. The information is known to Contractor prior to receiving the same directly or
indirectly in connection with the work;
b. The information is in the public domain at the time of disclosure by Contractor; or
C. The information is received by Contractor from a third party who does not have
an obligation to keep the same confidential.
8. Indemnification. The Contractor releases and shall defend, indemnify and hold
• harmless the City, its elected officials, officers, employees, agents and volunteers for any and all
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• claims, demands, losses, negligent acts or omissions, and liabilities (including costs and all
attorney's fees) to or by any and all persons and entities, including without limitation, their
respective agents, licensees, or representatives, arising from, resulting from, or connected with
this Contract to the extent caused by the negligent acts, errors or omissions of Contractor, its
partners, shareholders, agents, employees, or by the Contractor's breach of this Contract.
•
To the maximum extent permitted by applicable law, this shall apply. However, this shall not
require Contractor to indemnify the City against any liability for damages arising out of bodily
injury or property damages caused by or resulting from negligence of the City. The City shall
protect, defend and indemnify and save harmless the Contractor, its representatives and other
employees all costs, claims, judgments or awards of damages arising out of the negligent acts or
omissions of the City, its officers or employees. Further, in the case of concurrent negligence of
Contractor on the one hand and the City on the other hand, each party shall be required to
indemnify the other only to the extent of the negligence of the party.
Contractor releases and shall defend, indemnify and hold harmless the City from and against all
claims, cost, liabilities, damages, expenses (including but not limited to reasonable attorney fees)
and royalties based upon any actual or alleged infringement or misappropriate of any patent,
copyright, trade secret, trademark, or other intellectual property right by any work. Further, if
any work infringes or misappropriates any patent, copyright, trade secret, trademark or other
intellectual property right, Contractor shall either (a) procure for the City the right to use such
work; or (b) modify work so that it no longer infringes or misappropriates any such right.
9. Work Product. All work product, including records, files, documents, plans, computer
disks, magnetic media or material which may be produced or modified by Contractor while
performing work shall belong to the City. At the termination of this Contract, the Contractor
shall deliver copies of files containing the written record of the Contractor's work. Until at least
12 months following final payment, Contractor shall provide the City prompt access to (and the
City shall have the right to examine, audit and copy) all of Contractor's books, documents,
papers and records related to the work.
10. Contractor to Direct work. Contractor shall control and direct the performance of the
work of Contractor pursuant to this Contract, subject to oversight by the City. The Mayor, or his
designee, will oversee Contractor's work. The City reserves the right to inspect, review and
approve the work of Contractor to assure that it has been completed as specified, before
payment.
11. Non -Discrimination. During the performance of this contract, the contractor, for itself,
its assigns and successors in interest agree as follows:
a. Compliance with Regulations. The contractor shall comply with the Regulations
relative to nondiscrimination in federally assisted programs of the United States
Department of Transportation ("USDOT"), Title 49, Code of Federal Regulations,
Part 21, as they may be amended from time to time.
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• b. Nondiscrimination. With regard to the work performed by the Contractor, the
Contractor shall not discriminate on the grounds of race, color, sex, or national
origin in the selection and retention of subcontractors, including procurement of
materials and leases of equipment. The contractor shall not participate either
directly or indirectly in the discrimination prohibited by Section 21.5 of the
Regulations.
•
C. Information and Reports. The contractor shall provide all information reports
required by the Regulations or directives issued pursuant thereto, and shall permit
access to his books, records, counts, or other sources of information and its
facilities as may be determined by the contracting agency or the appropriate
Federal agency to be pertinent to ascertain compliance with such Regulations,
orders and instructions. Where any information required of the contractor is in
the exclusive possession of another who fails or refuses to furnish this
information, the contractor shall so certify to WSDOT or the USDOT as
appropriate, and shall set forth what efforts were made to obtain the information.
d. Sanctions for noncompliance. In the event of the contractor's noncompliance with
the nondiscrimination provisions of this contract, the contracting agencies shall
impose such contract sanctions as it or the USDOT may determine to be
appropriate, including, but not limited to:
i. Withholding of payments to the contractor under the contract until the
contractor complies, and/or;
ii. Cancellation, termination, or suspension of contract, in whole or in part.
12. General Provisions.
a. Governing Law. This Contract shall be interpreted, construed, and enforced in all
respects in accordance with the laws of the State of Washington.
b. Full Agreement. This Contract and all attachments form all of the covenants,
promises, agreements and conditions, between the parties. All attachments and
addendum are incorporated herein by this reference, and shall be a part of this
contract instrument. In the event of discrepancy between the documents,
addendum and attachments shall prevail over the Contract. This entire contract
including all attachments specifies the working relationship between the City and
Contractor and specific obligations of both parties.
C. Full Force and Effect. If any provision of this Contract is declared invalid, the
remaining provisions shall remain in full force and effect.
d. Survivability. The obligation of Contractor under all provisions of this
Agreement, which may reasonably be interpreted or construed as surviving the
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• completion, termination, or cancellation of this Contract, shall survive the
completion, termination, or cancellation of this Contract.
e. Executory Contract. This Contract will be considered valid once signed by both
parties.
f. No Waiver. If the City fails to or delays in declaring a breach or default, the City
does not waive its right to declare a breach or default. If the City fails to declare
one breach or default, it is not waiving its right to declare another breach or
default.
g. Authority. Each individual executing this Contract on behalf of the City and
Contractor represents and warrants that such individuals are duly authorized to
execute and deliver this Contract on behalf of the Contractor or the City.
h. Performance. Time is of the essence of this Contract in each and all of its
provisions in which performance is a factor.
Remedies Cumulative. Any remedies provided for under the terms of this
Contract are not intended to be exclusive, but shall be cumulative with all other
remedies available at the City at law or in equity.
j. Titles. The titles to the paragraphs of this Contract are solely for the convenience
of the parties and are not an aid in the interpretation of the instrument.
k. Contractor Obligation. Except as otherwise specifically provided in this
Agreement, Contractor shall furnish all that may be required to provide the scope
of work as described in the contract and incorporated documents, including any
personnel, labor and supervision, technical, professional and other work,
equipment and supplies. Details of the any supplies, equipment, or installation or
same, that are necessary to carry out the intent of this Contract, but that are not
expressly stated, shall be performed or furnished by the Contractor as part of the
Contract, without any increase in the compensation otherwise payable under this
Contract.
1. Binding Effect. The provisions, covenants, and conditions in this Contract apply
to bind the parties, their legal heirs, representatives, successors, and assigns
M. No Gifts and Gratuities. Contractor may not offer, nor may City employees
accept gifts, gratuities, loans, trips, favors, special discounts, work, or anything of
economic value in conjunction with the City business practices. Contractor and
the City employees must strictly adhere to the statutes and ordinances for ethics in
contracting and purchasing, including the City Ethics Code, RCW 42.23 (Code of
Ethics for Municipal Officers) and RCW 42.52 (Ethics in Public Service). This is
applicable to any business practice, whether a contract condition, bid practice, or
• at any activity related to the City business.
Contract for Professional Services
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• n. Conflict of Interest. Contractor represents that he does not have a business interest
or close family relationship with any City officer or employee who was, is, or will
be involved in the Contractor selection, negotiation, drafting, signing,
administration or evaluation of the Contractor's performance. In addition,
Contractor acknowledges that he will adhere to the City's policies regarding
conflict of interest, the City Ethics Code, and the RCW as named previous.
o. Compliance with Laws. Contractor, at his sole cost and expense, shall perform
and comply with all applicable laws of the United States and the State of
Washington; and all applicable laws, ordinances, rules, regulations, orders, and
other requirements, in effect, of any governmental entity (including but not
limited to such requirements as may be imposed upon the City and applicable to
the Contract). Contractor shall furnish documents as may be required to effect or
evidence such compliance.
P. Personal Liability. The parties agree that in no event shall any official, officer,
employee, or agent of the City be in any way liable or responsible for any
covenant or Contract herein contained whether express or implied, nor for any
statement of representation made herein or in any connection with this Contract.
13. Modification. This Agreement constitutes the entire agreement between the parties.
. Except with the written consent of both parties, neither party may alter or modify this
Agreement.
14. Dispute Resolution. The parties mutually intend to establish procedures to facilitate the
informal and inexpensive resolution of all disputes arising under this Agreement, by mutual
cooperation and without resort to litigation. Accordingly, all disputes involving this transaction,
or between the parties hereto with respect to the subject matter hereof, shall be resolved in a final
and binding manner in accordance with the following procedures. Whether or not
mediation/arbitration is under way, any party may have full access to the courts to compel
compliance with the provisions of this Article and to enforce or confirm an arbitration award.
a. Negotiation. The parties shall first attempt to negotiate a mutually -satisfactory
resolution to the dispute as follows:
i. The complaining party shall notify (in the manner required in this
Agreement) the other parties of the alleged dispute, controversy, claim or
breach of contract (hereinafter "Dispute') by explaining in writing the
nature of the Dispute, and referring to the relevant paragraphs of this
Agreement upon which it bases its position regarding the Dispute. The
complaining party shall also set forth in such notice a proposed solution to
the Dispute;
ii. The parties receiving such notice shall respond by notice individually to
the complaining party within twenty (20) days of the effective date of the
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• complaining party's notice, with an explanation of its defensive position,
if any, including references to the relevant paragraphs of the Agreement
and a response to the proposed solution; and
iii. Within twenty days following notice of this defensive response, the parties
shall meet and discuss options for resolving the Dispute; the complaining
party must initiate the scheduling of this resolution meeting. In the event a
party fails to cooperate in scheduling the resolution meeting, then the
complaining party may elect to skip the negotiation and mediation
procedures and immediately proceed with arbitration.
b. Mediation. If the parties are unable to satisfactorily resolve the Dispute through
such negotiation, mediation must be held within thirty days of an unsuccessful
resolution meeting. The mediation will be governed by and under the then -
applicable rules of JAMS/Endispute ("JAMS") in Chelan County. The
complaining party must contact JAMS to schedule the mediation. The parties may
agree on a mediator from the JAMS panel. If they are unable to agree, the parties
shall request JAMS to provide a list of three available mediators, and each side
shall strike one; the remaining individual shall serve as the mediator. In the event
a party fails to cooperate in this mediation process in a timely manner, then the
complaining party may elect to skip the mediation procedure and immediately
proceed with arbitration.
C. Binding Arbitration. If the dispute is not timely settled by mediation as set forth
above, then the parties agree to submit the dispute immediately to JAMS for final
and binding arbitration as follows:
i. A single arbitrator shall be used. The parties may agree on an arbitrator
from the JAMS panel. The complaining party may initiate arbitration by
providing notice of intent to arbitrate to all parties and to JAMS: The
notice must contain a description of the Dispute, the amount involved, and
the remedy sought. If the parties are unable to agree on an arbitrator, the
parties shall request JAMS to provide a list of three available panel
members and each party may strike one; the remaining individual shall
serve as the arbitrator. If the parties agree, the individual that served as the
mediator may serve as the arbitrator.
ii. If and when such a demand for arbitration is made by any party, the
parties agree to promptly conduct the arbitration in accordance with JAMS
Rules and Procedures.
iii. The parties agree that arbitration must be initiated within one (1) year after
the latter of (i) the occurrence of the claimed breach, or (ii) the discovery
thereof by the complaining party; and that the failure to initiate dispute
resolution in accordance with this Section within that one-year period shall
constitute an absolute bar to the institution of any adjudicatory
Contract for Professional Services
Page 7 of 8
\\ewsvrl\usd$\dbarnard\My Documents\CITY CLERK\Agreements\Contract for Professional Services Ralph Aiken _2010.docx
• proceedings with respect thereto, unless the parties agree otherwise in
writing to extend such period of time.
n
U
iv. Provided, however, that such arbitration shall not apply so as to delay or
prevent any judicial or arbitrator's injunctive or other equitable relief
hereunder, which shall be effective immediately, subject to the requisite
final and binding arbitration with respect thereto which shall be handled
concurrently or after such relief is granted. The arbitrator shall not have
the power to award exemplary or punitive damages.
V. The arbitrator shall have exclusive authority to enter a decision
adjudicating the Dispute, or granting other affirmative relief, including an
award for damages, other affirmative relief, specific performance and
injunctive relief; provided that a party may petition the court for
enforcement of confirmation of any award if necessary.
vi. Any decision or award entered by the arbitrator may be entered on an ex-
parte basis.
CITY OF EAST WENTCHEE: CONTRACTOR:
Signature: Signature:
Steven C. Lacy, Mayor Title:
Date:
ATTEST:
1.2
Date:
Federal Employee ID
No..
Contract for Professional Services
Page 8 of 8
\\ewsvrI\usd$\dbarnerdNy Documents\CITY CLERK\Agreements\Contract for Professional Services —Ralph Aiken_2010.docx
Page 1 of 1
Dana Barnard
• From: Nick Gerde
Sent: Monday, January 25, 2010 9:32 AM
•
•
To: Devin Poulson; Dana Barnard
Cc: Teresa Allen; Steve Lacy
Subject: Council Bill for Ralph Aiken's Contract
For your info, the contract that was attached in my Council meeting materials has an effective date of
January 1, 2009 and expires December 31, 2009. Isn't there a revised one? Also the council bill refers to
salary in the "Background/History". Salary implies employment, and the contract is for professional
services.
Nick
1 /25/2010
0
•
COUNCIL AGENDA BILL #
PRESENTER:
POSITION:
CITY OF EAST WENATCHEE
CITY COUNCIL AGENDA BILL
1 0-10-05 AGENDA ITEM # 5
Lori Barnett AGENDA DATE: January 26, 2010
Director DEPARTMENT: Community Development
TITLE:
Stormwater Utility: Support for service charge deferral within the expanded boundary until 2011.
BACKGROUND/HISTORY:
In December, the City Council and County Commissioners increased the stormwater utility
service charge to provide additional funding for work associated with compliance requirements
of the Eastern Washington Phase II Municipal Stormwater Permit - National Pollutant Discharge
Elimination System and State Waste Discharge General Permit (NPDES Phase II Permit).
The County Commissioners also took action to increase their service area boundary to include
the entire area within the county that is covered by the NPDES Phase II Permit. To provide the
property owners in that area with advance notice of the pending service charge on their
property, the County Commissioners are proposing to delay the service charge to the new area
until 2011. The County intends to send a letter to all of the property owners in the expanded
area to notify them of the new service charge that will be applicable to their property in 2011.
• This delay does not impact any City residents or property owners.
• This delay will provide additional time for staff to analyze each parcel to assure
that the service charge is calculated correctly. This is especially important for non-
residential parcels since the service charge is based upon the impervious surface
coverage for each parcel.
• This delay will not impact the 2010 Budget. The 2010 Budget did not include the
potential new revenue from the boundary expansion area since the calculation of
impervious surface was not complete.
EXHIBITS:
Memo from Douglas County Board of Commissioners
RECOMMENDED ACTION:
Action to support the County's proposal to delay the service charge for the expanded boundary.
FINANCIAL DATA:
Expenditure Required Amount Budgeted Appropriation Required
ACTION TAKEN:
Motion Made By: Second By: hc�wy- --
Councilmember Bremmer Councilmember Raab
Councilmember Johnson
Councilmember McCourt
Council mber Barnhart
Passed: D0 Failed:
Councilmember Buckner
Councilmember Hendricks
Mayor Lacy (in case of tie)
KEN SrANTON
10 1 S T DIS I RIC I
DALE SNYDER
2ND DISTRICT'
MARY HUNT
3RD L)r.*m1C'T
DOUGLAS COUNTY
MEMORANDUM
TO: Stormwater Utility Management Team
FROM: Douglas County Board of Commissioners
DATE: January 19, 2010
COMMISSIONERS
SUBJECT: Stormwater Utility Boundary Expansion, 2010 service charge
On December 15, 2009 the Board of County Commissioners passed Ordinance No. TLS
09-12-54C which in order to address responsibilities for compliance with the National
Pollutant Discharge Elimination System and the State Waste Discharge General Permit
(NPDES Phase II Permit), This Ordinance amended the SWU code including expansion
of the SWU Service Area Boundary to include the NPDES Municipal Stormwater Permit
coverage area.
The Board of County Commissioners desires that the stormwater utility fee for parcels
taken into the service area through the expansion of the boundary ("New Parcels") be
deferred from the 2010 billing of the annual service charge. Instead, the board proposes
that "new parcels" receive a notice in 2010, at the time that regular SWU bills are
mailed, indicating that their parcel is now included in the SWU service boundary and
noting that in 2011 their parcel will be subject to the $45/ESU service charge. The
notice should include information about the stormwater utility, and an estimate of the
anticipated SWU service charge for 2011.
Please notify the Board if you have any questions or concerns.
Very truly yours,
Douglas County Board of Commissioners
Ken S nton, Chair Dale Snyder ice Chair Mary Hu ember
203 RAINIER P.O. BOX 747 WATERVILLF, WA 98858-0747 309/745-8537 509/745-9045 FAX
1
• ~.
WASTE MANAGEMENT
January 21, 2010
City of East Wenatchee
271 NE 9" St
East Wenatchee, WA 98802
Attn: Dana Barnard
Enclosed is the annual report for the 2009 calendar year.
WASTE MANAGEMENT
PO Box 1440
711-A N. Wenatchee Ave.
Wenatchee, WA 98801
(509)662-4591
(509)662.5675 Fax
Throughout the City of East Wenatchee, Waste Management has 7 MSW employees
serving the cities needs, and 2 recycle drivers.
There were a total of 26 complaints for the year. Residential billings are mailed
• quarterly, while commercial billings are sent out on a monthly basis.
Separate sheets will detail the MSW and recycle information.
If you have any questions, Please give me a call at 665-6185.
Sincerely,
Will Russell
District Operations Manager
Enclosure
From everyday collection to environmental protection, Think Green® Think Waste Management.
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• RECYCLING INFORMATION
CITY OF EAST WENATCHEE
2009
9
1 st quarter
2nd quarter
COMMODITY
TONNAGE
COMMODITY
TONNAGE
NEWSPAPER
69.81
NEWSPAPER
89.70
ALUMINUM
1.32
ALUMINUM
2.78
GLASS
10.54
GLASS
10.97
MIXED WASTE
27.66
MIXED WASTE
33.15
TIN CANS
2.63
TIN CANS
4.12
PLASTIC
9.22
PLASTIC
13.11
CARDBOARD
10.54
CARDBOARD
16.71
TOTAL
131.71
TOTAL
170.54
3rd quarter
COMMODITY TONNAGE
NEWSPAPER
94.48
ALUMINUM
1.60
GLASS
9.87
MIXED WASTE
33.68
TIN CANS
2.88
PLASTIC
18.69
CARDBOARD
21.80
TOTAL
183.00
ANNUALTONNAGE
NEWSPAPER
339.29
ALUMINUM
6.67
GLASS
41.69
MIXED WASTE
123.34
TIN CANS
11.40
PLASTIC
60.21
CARDBOARD
71.04
TOTAL
653.64
4th quarter
COMMODITY TONNAGE
NEWSPAPER
85.30
ALUMINUM
0.98
GLASS
10.31
MIXED WASTE
28.85
TIN CANS
1.77
PLASTIC
19.19
CARDBOARD
21.99
TOTAL
168.39