HomeMy WebLinkAbout2018-08-14 - RH2 Engineering Inc - General Agreements / General Service Agreements - 2018-03Original 2 Page No. 1 of 6 Pages
Transportation Improvement Board
Consultant Supplemental Agreement
Agency City of East Wenatchee Project Number 3-E-161(003)-1
Project Name FY 2019 Overlay Project
Consulting Firm RH2 Engineering, Inc., 300 Simon Street SE, East Wenatchee, WA 98802
Supplement Phase Supplement for Construction Phase
The Local Agency of City of East Wenatchee desires to supplement the agreement entered into with
RH2 Engineering, Inc., and executed on February 27, 2018.
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
Section II, SCOPE OF WORK, is hereby amended to include
See Attached Exhibit B-1 Scope of Work.
Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the Completion Date
SUPPLEMENTAL COMPLETION DATE December 31, 2018
Section V, PAYMENT, shall be amended as follows as set forth in Exhibit A
MAXIMUM AMOUNT PAYABLE $115,822.07
EXHIBIT A
Original Agreement
Supplement
Total
Direct Salary Cost
$15,766.34
$15,921.28
$31,687.63
Overhead (Including Payroll Additives)
$26,172.13
$26,429.33
$52,601.46
Direct Non -Salary Costs
$15,654.00
$6,372.70
$22,026.70
Fixed Fee
$4,729.90
$4,776.39
$9,506.29
Total
$62,322.37
$53,499.70
$115,822.07
If you concur with this supplement and agree to the changes as stated above, please sign and date in the
appropriate spaces below.
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Agency i ture
Date
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Date
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CONSULTANT SUPPLEMENTAL AGREEEMENT.DOC
Original 2 Page No. 2 of 6-Pages
EXHIBIT B-1
Scope of Work
City of East Wenatchee
FY 2019 Overlay Project
Supplement No. 1
July 2018
Background
This Scope of Work is a supplement to the City of East Wenatchee (City) FY 2019 Overlay project, and details
the tasks related to services during construction, including construction contract administration and
observation services to be provided by RH2 Engineering, Inc. (131-12).
Task 1— Services During Construction
Objective: Provide construction contract administration and observation services for the FY 2019 Overlay
project. This Scope of Work is based on a thirty (30) working days construction project. Construction contract
administration services include time before and after construction is complete.
Approach:
1.1 Attend Pre -Construction Conference — Prepare and provide an agenda for the pre -construction
conference. Attend the pre -construction conference with RH2's project manager and observer.
Provide additional copies of the plans and specifications in accordance with the project documents.
1.2 Coordinate Materials Testing — Coordinate and subcontract with a materials testing lab to facilitate
testing of the concrete, asphalt, and earthwork items in accordance with the Washington State
Department of Transportation (WSDOT) standard specifications and construction manual. Materials
testing will be an on -call service coordinated by RH2.
1.3 Review Submittals — Review submittals for up to twenty (20) materials (Qualified Product Lists (QPLs),
Request(s) for Approval of Materials (RAMs), manufacturer certificate of compliance, mix designs, and
shop drawings) in accordance with the project plans and specifications. Maintain the RAMS on a
weekly basis during construction.
1.4 Provide Construction Observation Services — Provide one (1) part-time project observer for an average
of four (4) hours per day throughout construction. Observation duties will include the following:
a. Monitoring and documenting the construction contractor's daily operations through daily
reports and photographs of the construction.
b. Collecting item quantity tickets (IQTs) and measurements of items to be used in preparing the
pay estimates.
c. Addressing technical issues and questions while onsite.
d. Collecting and maintaining records for utilities, earthwork, surfacing, concrete, asphalt, and
traffic control items. Maintaining the project ledger for payment of contract items.
e. Coordinating with utility purveyors while onsite.
1.5 Respond to Requests for Information (RFIs) and Questions, and Attend Meetings — Provide a weekly
site visit by the RH2 project manager, or as requested, to attend project meetings and/or address
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Original 2 Page No. 3 of 6-Pages
City of East Wenatchee Exhibit B-1— Scope of Work
FY 2019 Overlay Project Supplement No. 1
technical issues, and to respond to construction contractor questions that cannot be addressed in the
field by RH2's observer.
1.6 Prepare Progress Payments — Prepare two (2) pay estimates based on quantities provided by RH2's
observer.
1.7 Review Change Orders — Review and prepare up to one (1) change order for City approval.
1.8 Prepare As -Built Drawings — Prepare as -built drawings based on RH2 observations and construction
contractor records.
1.9 Provide Project Closeout — Organize and maintain project records for closeout. Prepare letters as
required for substantial completion, physical completion, and project completion.
1.10 Provide Project Management Services — Review invoices and budget throughout the construction
phase of the project. Communicate observed status of construction and budget with the City on a
monthly basis. Coordinate with staff and contractor, and administer request for sublets, and
statements of intent. Prepare a weekly statement of working days. Set up RH2's construction files;
track, assemble, file, and maintain construction documentation. Assist with Transportation
Improvement Board (TIB) funding documentation. Coordinate with outside utilities and agencies
affected by the project.
Assumptions:
• The construction project will last thirty (30) working days.
• RH2 will perform Task 1 services up to the level included in the attached Fee Estimate. Additional effort,
if needed, will be mutually determined by the City and RH2.
• RH2 is not responsible for site safety, nor for determining means and methods or directing the
contractor or others in their work.
• The City will be the lead inspector for construction of the project.
RH2 Deliverables:
• Pre -construction conference agenda (ten (10) 8 Y2-inch by 11-inch paper copies).
• Plans and specifications in accordance with the project documents.
• Submittal reviews (electronic PDF format).
• Part-time construction observation.
• Attendance at weekly site meetings.
• Weekly working days' statements (electronic PDF format).
• Two (2) pay estimates (electronic PDF format).
• One (1) change order (electronic PDF format).
• Project records (electronic PDF format and one (1) printed 11-inch by 17-inch construction record
plan set).
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City of East Wenatchee
FY 2019 Overlay Project
Project Schedule
Original 2 Page No. 4 of 6-Pages
Exhibit B-1— Scope of Work
Supplement No. 1
Construction of the project is scheduled to begin in the summer of 2018 and continue for thirty (30) working
days. Closeout of the project is currently anticipated in December 2018.
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original _ 2 Page No. r of _Pages
Exhibit D-2
Agreed Specific Rates of Pay
Consultant:
RH2 ENGINEERING, INC
Staff Classification
Negotiated
DSC
Overhead
Multiplier
Fee Multiplier
Agreed
$
Specific
Rates of Pay
137.00
166.00%
30.00%
Professional
$ 46.28
$ 76.83
$ 13.89
Professionalll
$
50.34
$
83.56
$
15.10
$
149.00
Professional III
$
53.72
$
89.17
$
16.11
$
159.00
Professional IV
$
58.11
$
96.46
$
17.43
$
172.00
Professional V
$
62.16
$
103.19
$
18.65
$
184.00
Professional VI
$
67.57
$
112.16
$
20.27
$
200.00
Professional VII
$
71.62
$
118.89
$
21.49
$
212.00
Professional VIII
$
75.00
$
124.50
$
22.50
$
222.00
Professional IX
$
75.00
$
124.50
$
22.50
$
222.00
Technician I
$
32.77
$
54.40
$
9.83
$
97.00
Technician II
$
35.81
$
59.45
$
10.74
$
106.00
Technician III
$
43.92
$
72.91
$
13.18
$
130.00
Technician IV
$
46.62
$
77.39
$
13.99
$
138.00
Administrative 1
$
23.31
$
38.70
$
6.99
$
69.00
Administrative II
$
26.69
$
44.30
$
8.01
$
79.00
Administrative III
$
31.42
$
52.16
$
9.43
$
93.00
Administrative IV
$
37.50
$
62.25
$
11.25
$
111.00
Administrative V I
$
44.26
$
73.47 1
$
13.28
$
131.00
In -House Copies
B/W - 8.5x11
$
0.09
In -House Copies
B/W - 8.5x14
$
0.14
In -House Copies
B/W - 11x17
$
0.20
In -House Copies
Color - 8.5x11
$
0.90
In -House Copies
Color - 8.5x14
$
1.20
In -House Copies
Color - 11x17
$
2.00
CAD Plots
Large
$
25.00
CAD Plots
Full
$
10.00
CAD Plots
Half
$
2.50
CAD System
Per Hour
$
27.50
GIS System
Per Hour
$
27.50
Mileage
Current IRS Rate
Subconsultants
Cost plus 15%
Outside direct costs for permit fees, reports, maps, data, reprographics, couriers, postage, and non -
mileage related travel expenses that are necessary for the execution of the project and are not
specifically identified elsewhere in the contract will be billed at cost.
2/19/2018 2:26 PM J:\data\EW\W40\2018 TIB Overlay\Contract\
EXHIBIT D-2 Continued
City of East Wenatchee
FY 2019 Overlay Project
Supplement No. 1
Fee Estimate
Original _ 2 Page No. 6 of 6-Pages
Description
Total Hours
Total Labor
Total Subconsultant
Total Expense
Total Cost
.....................................................................................................................
Classification
Task 1 Services During Construction 314 $ 47,127 1 $ 6,325 1 $ 48 1 $ 53,500
PROJECTTOTAL 1 314 1 $ 47,127.00 1 $ 6,325.00 1 $ 47.70 1 $ 53,499.70
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